Village of Port Byron Board of Trustees met Feb. 6.
Here is the minutes as provided by the Board:
CALL TO ORDER BY MAYOR PRO TEM Scott Sidor
ROLL CALL / ESTABLISHMENT OF QUORUM / PLEDGE OF ALLEGIANCE
Roll Call #1: Present: Trustees Brian Bitler, Gerry Meade, Bruce Peterson, Scott Sidor
Patrick Strobel, Wesley Wells
Mayor Pro Tem Sidor declared a quorum to be present
Also Present: Manny Rivera, RI CO Sheriff Deputy; Eric Sikkema, Public Works
COMMENTS FROM THE MAYOR PRO TEM
None
GALLERY (Comments must be limited to 5 minutes per person, 30 minutes per subject.)
L DiLauro discussed the number of residential properties that are in poor repair or not visually
maintained; further discussion will be undertaken in the upcoming P&Z meeting
COMMITTEE REPORTS
A. PUBLIC INFORMATION/FINANCE COMMITTEES
1. TUG FEST COMMITTEE LIAISON WES WELLS
No updates
2. TIF TODD WIEBENGA
No updates
3. IRDC COMMITTEE TRUSTEE PATRICK STROBEL
a. Tim Mandel from Geneseo Communications
1. Spoke @ bringing in Fiber Optic to Port Byron area
2. Gave extensive explanation of advantages of fiber optic over other methods
a) Cost, speed, increase in property values
3. Asking residents who are interested in getting fiber optic extended to this
area to get on their web site FiberMyCity.com and “vote”
4. Even if a resident votes for it, there is no commitment to hook up to service
if it ends up being extended to PB area
4. MSA
a. Discussed timelines for sidewalk projects 1 and 2 – working with IRDC
b. Will be providing GIS training for Village employees on March 3
c. MSA and Public Works are conferring on street survey
d. MSA will be meeting with P&Z as to Subdivision Ordinance review
5. VILLAGE FINANCE COMMITTEE TRUSTEE SCOTT SIDOR
a. Explained some aspects of the Line of Credit negotiations ongoing
b. Has now negotiated with institution that has offered $400K LOC with no fees and
no contingency at 2.65% for a four year period
6. ECONOMIC DEVELOPMENT TRUSTEE WES WELLS
No updates
7. PLANNING/ZONING COMMITTEE TRUSTEE GERRY MEADE
a. PA system for Board room - Bid(s)
1. One bid received so far, from Reference Audio
2. At least one more bid needed
3. Trustee Peterson’s son-in-law is in business and will review our bids and
offer advice when concluded
b. Downtown revitalization project - MSA
1. Have been in discussions with MSA as to whether there have been enough
changes with the Village to justify an update to the plan from 2014
2. Will have further discussion with P&Z meeting and will report in future
Village Board meeting
c. EV charging station $3000
1. P&Z have been discussing viability of installing an EV (Electric Vehicle)
charging station
2. General price guideline? Maybe about $3000?
3. Could we rent out advertising space on station to help support?
4. P&Z will have further discussion
8. ORDINANCE, GRANTS & AUDITS TRUSTEE WES WELLS
No updates
9. PERSONNEL TRUSTEE BRIAN BITLER
No updates
10. PUBLIC HEALTH TRUSTEE BRUCE PETERSON
No updates
11. GREEN COMMITTEE SARAH FORD
a. Freenote Harmony Park quotes
1. Sarah gave an explanation of the possible configurations of Freenotes
Music Park
2. Also submitted bid estimates and discussed potential funding sources
a) TIF funding, of at least $10K
b) Local businesses
c) Crowd funding
3. Trustee Peterson suggested further contact be made with the railroad, as
they border that property and may have some input
4. Trustee Strobel asked re: potential cost if no outside funding
5. Some discussion as to using a smaller footprint, fewer instruments
b. Minutes from December 21, 2016 meeting (C/A Item D)
B. PUBLIC WORKS DON LOY/ERIC SIKKEMA
a. Public Works is looking at obtaining a natural gas whole-building generator for
Village Hall
b. Village Hall also is site of emergency services with Sheriff’s office and Fire
Department both located in building
c. Additionally, Village Hall is official cooling/heating site for community in emergency
weather
d. No cost numbers received yet
1. RECYCLING AND REFUSE TRUSTEE BRUCE PETERSON
a. Trustee Peterson is working with Scott County/RICWMA to schedule an eWaste
recycling event
b. Trying to schedule concurrently with bulk waste pickup in May
2. WATER/SEWER TRUSTEE PATRICK STROBEL
a. Lagoon clearing
1. Have a bid from Miller Trucking & Excavating for $2000 for removal and
mulching of invasive trees around sewer lagoons
2. Other bidder withdrew
Trustee Strobel made a motion to hire Miller Trucking, NTE $2000, for tree removal and
mulching at sewer plant, seconded by Trustee Peterson
RC #2: Ayes: Trustees Strobel, Peterson, Wells, Bitler, Meade
Nays: None
Mayor Pro Tem Sidor declared motion approved
b. Corrpro annual water tower maintenance contract
Trustee Peterson made a motion to approve contract with Corrpro for yearly water tower
review and bulb replacement as needed, NTE $900, seconded by Trustee Strobel
RC #3: Ayes: Trustees Peterson, Strobel, Wells, Bitler, Meade
Nays: None
Mayor Pro Tem Sidor declared motion approved
3. BLDG. & GROUNDS/STREETS & STREET LIGHTS TRUSTEE BITLER
a. Public Works meeting with Mid-American tomorrow re: updates to poles
4. CEMETERY TRUSTEE GERRY MEADE
No updates
5. ADMINISTRATIVE MAYOR KLUTE
a. Minutes from the January 17, 2017 Board Meetings (C/A Item A)
b. RI County Sheriff’s reports for December 2016 (C/A Item B)
c. RCPBFPD Report for January 2017 (C/A Item C)
REVIEW ITEMS ON CONSENT AGENDA
ITEM Action Description
A Approve Minutes from the January 17, 2017 Board Meeting
B Receive RI County Sheriff’s reports for January 2017
C Receive RCPBFPD Report for January 2017
D Receive Minutes from December 21, 2016 Green Committee meeting
MOTION TO APPROVE CONSENT AGENDA
Trustee Meade made a motion to approve Consent Agenda, seconded by Trustee Peterson
All Ayes
Mayor Pro Tem Sidor declared motion approved
CORRESPONDENCE
None
OLD BUSINESS
None
NEW BUSINESS
None
GALLERY – QUESTIONS, COMMENTS
Tom Stocking wanted to share his birthday is this week
EXECUTIVE SESSION - closed session to discuss salary schedules for one or more classes of municipal
employee (5 ILCS 120/2(c)(2)
Trustee Wells made motion at 7:20 PM to recess into closed session for personnel
discussion, seconded by Trustee Peterson
RC # 4: Ayes: Trustees Wells, Peterson, Bitler, Meade, Strobel
Nays: None
Mayor Pro Tem Sidor declared motion approved and Board recessed into closed session
RETURN TO OPEN SESSION
Trustee Peterson made motion to return to return to open session, seconded by Trustee
Meade
RC # 5: Ayes: Trustees Peterson, Meade, Bitler, Strobel, Wells
Nays: None
Mayor Pro Tem Sidor declared a quorum present and Board resumed open session
At 8:14 PM the board reconvened in open session. Mayor Pro Tem Sidor stated that the subject of
the closed session was salary discussions for Village employees
Motion by Trustee Peterson, seconded by Trustee Meade, to grant all employees a 2% raise
effective April 1, 2017.
RC #6: - Ayes: Trustees Peterson, Meade, Strobel
Nays: Bitler
Abstain: Trustee Wells
Mayor Pro Tem Sidor declared motion carried.
ADJOURN
Trustee Peterson made a motion to adjourn, seconded by Trustee Bitler
All Ayes
+Mayor PRO TEM SIDOR declared the meeting adjourned at 8:19 PM.
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