City of East Moline Committee of the Whole met April 17.
Here is the minutes provided by the Committee:
Roll Call:
Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Gary Almblade, Nancy Mulcahey, Ed DeJaynes, Humberto Aguilar, Robert Cheffer, and Mayor John Thodos. Absent: Helen Heiland. 7:26 p.m.
Additions/Corrections to Agenda:
None
Water Filtration Plant Led Lighting Retrofit (Mr. Drake, Water Filtration Plant, WWWTP Facilities Director):
Van Meter Electrical Supply and Tri-city Electric have proposed to upgrade the lights at the Water Filtration Plant. The cost of the project is $80,458.00 and will be paid with Utility Rebates, $15,649.00, and monthly energy savings. The estimated monthly savings is $1,566.00. Using this savings, the City will pay Van Meter Electric Supply and Tri-City Electric $1,254 in 48 monthly installments.
Materials and Labor is warranted for five years, but all materials are rated for a 15-year life.
Contract Price $80,458.00 Utility Rebates $20,250.00
Contract Price after Rebates $60,208.00, which will be paid over 48 months with the savings from the energy bill. After the 48 months the City will receive all the energy savings.
A copy of the scope of work and the financial breakdown is provided for your review.
Financial:
This is not a budgeted item.
Actual Cost: $60,208.00
Funding Source: Utility Rebates (Mid-American) & Monthly Energy Savings
Departments:
Water Filtration Plant This item is not in the CIP
Recommendation:
Approve the Contract with Van Meter Electrical Supply and Tri-City Electric for the LED lighting retrofit at the Water Filtration Plant.
A brief discussion was held regarding various aspects of this item.
A motion was made by Alderman Aguilar, seconded by Alderman Cheffer, to concur with the recommendation as presented. Instruct the City Attorney to prepare the appropriate document and forward to the City Council for consideration. Upon roll call the following voted in favor: Aguilar, Cheffer, Westbrook, Almblade, Mulcahey, and DeJaynes. Motion carried.
Wastewater Treatment Plant LED Lighting Retrofit (Mr. Drake, WWWTP, Facilities Director):
Van Meter Electrical Supply and Tri-City Electric have proposed to upgrade the lights at the Wastewater Treatment Plant. The cost of the project is $42,779.56 and will be paid with Utility Rebates, $9,262.50. and monthly energy saving. The estimated monthly saving is $568.35. Using this savings, the City will pay Van Meter Electric Supply and Tri-City $558.00 in 60 monthly installments.
Materials and Labor is warranted for five years, but all materials are rated for a 15-year life.
Contract Price: $42,779.56
Utility Rebates: $9,262.50
Contract Price after Rebates $33,517.06, which will be paid over 60 months with the savings from the energy bill. After 60 months the City will receive all the energy savings.
I have attached the scope of work and the financial breakdown for your review.
Financial:
This is not a budgeted item. Actual Cost: $33,517.06
Funding Sources: Utility Rebates (Mid-American & Monthly Energy Savings
Departments: Wastewater Treatment Plant This is not a CIP
Recommendation:
Approve the Contract with Van Meter Electrical Supply and Tri-City Electric for the LED lighting retrofit at the Wastewater plant.
A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to concur with the recommendation as presented, Instruct the City Attorney to prepare the appropriate document and forward to City Council for consideration. Upon roll call the following voted in favor: Aguilar, Cheffer, Westbrook, Almblade, Mulcahey, and DeJaynes. Motion carried.
Mower Replacement (Mr. Lambrecht, Maintenance Services Director):
The Maintenance Services Department had a bid letting on 04/11/2017 for a 2017 mid mount mower. This will replace a 2007 John Deere X740A with 1919 hours on it. The department maintains approx 140 acres of various parks throughout the City. The mowers are vital to keeping the parks presentable, especially during the rainy season. The parks are used by the public for team sports and family events and we strive to keep them looking nice for all. The mowers are essential for the upkeep of our parks. Pillar Equipment, Silvis. Kubota BX2370 Diesel. Did not meet spects.
Holland & Sons, Geneseo - Deere X758 Diesel, Base $10,875.00 Trade $3200.00 Total $7675.00
River Valley Turf, Silvis - Deere X758 Diesel, Base $11,200.00 Trade $3500.00 Total $7700.00
Kunau Implement, Davenport - Kubota BX2670 Diesel, Base $13,500.00 Trade $4000.00 Total $9500.00.
Burris Equipment, Joliet - Kubota BX2670 Diesel, Base $12,956.00 Trade $2000.00 Total $10,956.00
Financial:
This is a budgeted item
Line Item# 500-4401-743.0
Title: Capital Purchase
Amount Budgeted: $15,000.00
Actual Cost: 7,675.00
under/(Over): -$7,325.00
Funding Sources: General Operation
Departments: Parks
This item is in the CIP CIP Project Number: Park-17-02
Recommendation:
To award Holland & Sons, Geneseo the low bidder at $7675.00 the contract for the mower.
A motion was made by Alderman Cheffer, seconded by Alderman Westbrook, to concur with the recommendation as presented. Instruct the City Attorney to prepare the appropriate document and forward to City Council for consideration. Upon roll call the following voted in favor: Aguilar, Cheffer, Westbrook, Almblade, Mulcahey, and DeJaynes. Motion carried.
Mower Replacement (Mr. Lambrecht, Maintenance Services Director):
The Maintenance Services Dept. had a bid letting on 04/11/2017 for a 2017 front mount mower. This will replace a 2007 Kubota F3680 with 1835 hours on it. The department maintains approx 140 acres of various parks throughout the City. The mowers are vital to keeping the parks presentable, especially during the rainy season. The parks are used by the public for team sports and family events, and we strive to keep them looking nice for all. The mowers are essential for the upkeep of our parks.
Pillar Equipment, Silvis - F3990 Diesel Base, $20,961.00 Trade $8750.00, Total $12,211.00
Kunau Equipment, Davenport - F3990 Diesel Base $20,899.00, Trade, $8000.00 Total, $12,899.00
River Valley Turf, Silvis - Deere 1570 Diesel Base $21,900.00, Trade, $5000.00 Total $16,900.00
Burris Equipment, Joliet - Kubota F3990 Diesel Base $22,637.00 Trade $4500.00 Total $ 18,137.00
Holland & Sons, Geneseo - Deere 1570 Diesel Base $25,125.00 Trade $5500.00 Total $19,625.00
Financial:
This is a budgeted item.
Line Item# 500-4401-743.0
Title: Capital Purchase
Amount Budgeted: $15,000.00
Actual Cost: $12,211.00
under/(Over): $2,789.00
Funding Sources: General Operating
Departments: Parks
This is a CIP Project. CIP Project Number: Park-17-01
Recommendation:
To award Pillar Equipment the low bidder the contract for $12,211.00
A motion was made by Alderman Almblade, seconded by Alderman Westbrook, to concur with the recommendation to award the contract to the low bidder Pillar Equipment, in the amount of $12,211.00. Instruct the City Attorney to prepare the appropriate document and forward to City Council for consideration. Upon roll call the following voted in favor: Aguilar, Cheffer, Westbrook, Almblade, and Mulcahey. Oppose: DeJaynes. Motion carried 5-1.
Mayor Thodos noted that at the next City Council meeting we will be changing personnel, also our reporter Leon Lagerstam, has covered the City of East Moline for many years. Due to personnel changes at The Dispatch, Mr. Lagerstam will be leaving the City of East Moline, to cover the City of Rock Island. Mayor Thodos wished Mr. Lagerstam good luck with his new assignment, and said it has been a pleasure working with him.
Adjournment:
A motion was made by Alderman Almblade, seconded by Alderman Aguilar, to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Aguilar, Cheffer, Westbrook, Almblade, Mulcahey, and DeJaynes. Motion carried. 7:45 p.m.
http://il-eastmoline.civicplus.com/AgendaCenter/ViewFile/Minutes/_04172017-396
Alerts Sign-up