City of Moline Committee of the Whole met April 25.
Here is the minutes provided by the Committee:
PRESENT: Mayor Scott Raes (Chair) Alderman Quentin Rodriguez (Ward 1) Alderman David Parker, Jr. (Ward 2) Alderman John Zelnio (Ward 4) Alderman Lori Turner (Ward 5) Alderman Kevin Schoonmaker (Ward 6) Alderman Mike Waldron (Ward 7) Alderman Stephanie Acri (Alderman At-Large) ABSENT: Alderman Mike Wendt (Ward 3) STAFF: J.D. Schulte, Public Works Director/Interim City Administrator Maureen Riggs, City Attorney Amy Saunders, Deputy City Clerk Ray Forsythe, Planning & Development Director Alison Fleming, Human Resources Manager Lori Wilson, Parks Recreation Director Nate Scott, Information Technology Manager Bryon Lear, Library Director Kim Hankins, Public Safety Director Jeff Snyder, Battalion Chief Scott Hinton, City Engineer Kathy Carr, Finance Director Dave Bizarri, Motor Equipment Operator Margo Camic, Emergency Communications Dispatcher Shawn Christ, Land Development Manager James Gordon, Collection System Operator Greg Johnson, Park Operations Manager Arnie McCollom, WPC Operations Technician Doris Moreno, Public Safety Communications Manager Rodd Schick, Municipal Services General Manager Greg VanVoltenburg, Municipal Services Crew Leader-Streets K.J. Whitley, Community Development Program Manager OTHERS: Ron Miller, Resident Dick Potter, Resident Gerold Shelton, The Dispatch
Mayor Raes called the meeting to order at 6:30 p.m. in Council Chambers.
Proclamation A Proclamation request by Rodd Schick, Municipal Services General Manager, to declare April 28, 2017, as “Arbor Day.”
A Proclamation from the Toastmasters International District 54 to recognize the Toastmasters International District 54 Spring 2017 Conference on Friday, April 28, 2017, through Saturday, April 29, 2017, in the City of Moline, Illinois. Questions on the Agenda There were no questions. Agenda Items 1. An Ordinance amending Chapter 24, “PERSONNEL,” of the Moline Code of Ordinances, Section 24- 3207, Appendix 1, by adding job descriptions for Laborer-Park Maintenance and Groundskeeper-Park Maintenance. J.D. Schulte, Public Works Director/Interim City Administrator, explained that Public Works and Human Resources have reviewed staffing needs of the Park Maintenance Section and believe some of the work can be accomplished with lower experience and skill level requirements. As such, new job descriptions have been created to complete the work in the most efficient and cost effective manner. Public Works and Human Resources have worked cooperatively with AFSCME and negotiated over the pay grades. This requested action will add job descriptions for Laborer-Park Maintenance (AFSCME pay grade 9) and Groundskeeper-Park Maintenance (AFSCME pay grade 4) to Appendix 1 of the Code of Ordinances. A motion was made by Alderman Zelnio to approve. Seconded by Alderman Turner. Motion passed unanimously.
2. A Resolution authorizing the use of General Fund Contingency for up to $29,500 towards the demolition and facelift planned for the Bass Street fountain. J.D. Schulte, Public Works Director/Interim City Administrator, stated that the upgrade plans for the Bass Street fountain total $82,000 whereas the Special Service Area Board is responsible for $45,000 of the total cost. The City has offered for Public Works to provide the demolition of the existing feature, which is a $7,500 component of the total cost. This leaves the City’s obligation from General Fund Contingency to be $29,500. A motion was made by Alderman Parker to approve, with an amendment that the City include an IOU from TIF #1 or TIF #5, whichever becomes solvent first, to repay the City the $29,500.00. Seconded by Alderman Zelnio. Motion passed unanimously.
3. A Resolution amending Budget Resolution #1181-2016 by authorizing changes to various line items in the budget for FY 2017. Kathy Carr, Finance Director, indicated that budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget that avoid any adverse affect to the City’s legal budgetary compliance. A motion was made by Alderman Parker to approve. Seconded by Alderman Zelnio. Motion passed unanimously.
4. A Resolution authorizing the Mayor and City Clerk to execute an agreement to accept funding and to do all things necessary to execute all assurances and certifications to the Illinois Housing Development Authority for the Abandoned Residential Property Municipal Relief Program in the amount of $71,000.00; and authorizing the Planning and Development Department to begin work upon the execution of the agreement between the City and the Illinois Housing Development Authority to accept funding for the Abandoned Residential Property Municipal Relief Program in the amount of $71,000.00, and to do all things necessary to implement said program requirements. K.J. Whitley, Community Development Program Manager, explained that the City of Moline Planning and Development Department previously applied for and has received a $71,000.00 Abandoned Residential Property Municipal Relief Program Grant from the Illinois Housing Development Authority. This grant will assist with the maintenance or demolition of abandoned residential properties within the City of Moline. These grant funds may be used for securing, maintaining, demolishing, or rehabilitating abandoned homes. This grant will assist with the removal of dangerous and dilapidated residential homes throughout the community. A motion was made by Alderman Zelnio to approve. Seconded by Alderman Turner. Motion passed unanimously.
5. A Resolution authorizing the Chief of Police/Public Safety Director to execute a Facility Usage Agreement between the Moline-Coal Valley School District and the Moline Police Department allowing the use of Wharton Field House for the department’s Passport to Safety event on May 20, 2017. Kim Hankins, Chief of Police/Public Safety Director, stated that the Moline-East Moline dispatch center staff plan to host a Children’s Passport to Safety event at Wharton Field House on May 20, 2017. Additional participants include Crime Stoppers, the Moline-Coal Valley School District and the Moline and East Moline Police and Fire Departments. During the event, children receive important safety information. Community sponsors help to defray costs. The Moline-Coal Valley School District will allow the event to be held at the Wharton facility, but requires an executed Facility Usage Agreement. There will be a charge for janitorial staff to clean up after the event, expected to be approximately $300. A motion was made by Alderman Zelnio to approve. Seconded by Alderman Parker. Motion passed unanimously.
6. Other. Scott Hinton, City Engineer, reminded Council that a couple months ago, Tony Loete, Utilities General Manager, spoke to Council about the necessity of a new sanitary sewer pipe under John Deere Road. The intent is for the new sanitary sewer overflow system that the City is currently working on with Strand Engineering. The City is not ready to begin construction yet, but there is a unique opportunity now to get it placed under John Deere Road. Mr. Hinton provided a handout that is attached hereto. The green lines indicate the existing sanitary sewer network, and the two red lines on the right and left side of the handout are the locations where the City needs new sanitary sewer. The one on the right is the overflow sewer that Mr. Loete spoke about a couple months ago, and the one on the left is an existing clay pipe that runs under John Deere Road that will need to be replaced in the near future. With the John Deere Road pavement torn up, it is a relatively inexpensive time to start that process. Underneath IDOT roadways, IDOT requires pipes to be in casings. A casing is a bigger steel pipe that the actual water main or sanitary sewer is slid into later. In the future, when it has to be replaced, or if it ever breaks, the City will not have to dig up John Deere Road. The City would simply pull out the old pipe and put a new one inside the casing. Mr. Hinton requested Council approval to install two steel casings for future use under John Deere Road while the pavement is removed. It will cost approximately ten times more later to bore that out than it would to install it now. If done now, it is simply a matter of digging a trench and putting the casing in the ground. Mr. Hinton also asked to hire IDOT’s contractor, on a time and material basis, to install the casings. He would then bring the bill back to Council for approval once the work is complete. If Council approves, one half of the casings on the south side of John Deere Road would be installed this year while the eastbound lanes are being replaced, and the other half on the north side of John Deere Road would be installed when they replace the westbound lanes in 2018. WPC funds would be used to fund this project. A motion was made by Alderman Schoonmaker to approve. Seconded by Alderman Parker. Motion passed unanimously.
Informational Committees, Boards, and Commissions Overview. Overviews were given concerning the following Committees, Boards and Commissions:
1. Moline Housing Authority - Alderman Parker; 2. Rock Island County Animal Control - Alderman Parker; 3. Consolidated Public Safety Committee/Budget Board - Kim Hankins, Public Safety Director; 4. Joint PSAP Committee - Kim Hankins, Public Safety Director; 5. Board of Fire & Police Commission - Kim Hankins, Public Safety Director; 6. Foreign Fire Insurance Tax Revenue Administrative Board - Kim Hankins, Public Safety Director; 7. Crime Stoppers - Kim Hankins, Public Safety Director; 8. Keep Moline Beautiful Commission - Rodd Schick, Municipal Services General Manager; 9. Building Board of Appeals - Scott Hinton, City Engineer;
10. Electrical Appeals Board - Scott Hinton, City Engineer; 11. Mechanical Appeals Board - Scott Hinton, City Engineer; 12. Plumbing Board of Appeals - Scott Hinton, City Engineer; and 13. Property Maintenance Appeals Board - Scott Hinton, City Engineer.
Public Comment There was no public comment.
The meeting adjourned at 7:08 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/3970
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