Moline City Council met June 13.
Here is the agenda provided by the Council:
Call to Order
Pledge of Allegiance
Invocation – Alderman Parker
Roll Call
Consent Agenda:
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes:
Committee-of-the-Whole and Council meeting minutes of June 6, 2017.
Second Reading Ordinances:
1. Council Bill/General Ordinance 3007-2017
A General Ordinance amending Chapter 35 “Zoning and Land Development” of the Moline Code of Ordinances, Section 35-3301, “Bulk Standards,” by repealing Table 35-3301.1, in its entirety and enacting in lieu thereof one new Table 35-3301.1 dealing with the same subject matter; and by amending Section 35-3108, “Principle and Major Accessory Structure Bulk Standard Exceptions,” by enacting one new subsection (b)(5) dealing with the same subject matter.
Explanation: On May 10, 2017, the Plan Commission upon review of the Zoning and Land Development Code, recommended that the maximum building height in the B-4 Zoning District be increased from 45 ft/stories to 70 ft/stories and that generators, heating, cooling, ventilation, communications, utility and related equipment also be included in the maximum height exceptions. City staff and the Moline Plan Commission have also received written and verbal communications from the Metropolitan Airport Authority of Rock Island County regarding their desire to protect airspace and current/future airport operations, and to communicate and coordinate with developers in advance to ensure regulatory compliance near the airport.
Fiscal Impact: n/a
Public Notice/Recording: n/a
2. Council Bill/General Ordinance 3008-2017
An Ordinance amending Chapter 2, “Administration,” of the Moline Code of Ordinances, Section 2-3201, “Mayor,” by repealing subsection (g)(2), pertaining to mayoral health insurance participation, in its entirety.
Explanation: Section 2-3201(g)(2) of the Moline Code of Ordinances includes participation in the City’s health benefit plan as part of the mayor’s compensation. The City seeks to eliminate said requirement as a cost saving measure to the City. Per Section 2-3105 of the Code, the fees, salary or compensation of any City officer elected or appointed for a definite term shall not be increased or diminished during the term; therefore, this change in compensation would become effective at the start of the next mayoral term on May 4, 2021.
Fiscal Impact: n/a
Public Notice/Recording: n/a
3. Council Bill/Special Ordinance 4020-2017
3. Council Bill/Special Ordinance 4020-2017 A Special Ordinance authorizing the Mayor and City Clerk to execute an Agreement for Sale of Real Estate and do all things necessary to convey the City-owned property at 1818 5th Avenue, Moline, to Hnguyuen, LLC.
Explanation: The property at 1818 5th Avenue, Moline, is owned by the City and is currently a parking lot. The City was approached by Hnguyuen, LLC (Purchaser), wishing to acquire the property for redevelopment of the adjacent property into five retail spaces. City staff obtained an appraisal of the lot which is 65’ x 140’ and 9,100 sq. ft., and the appraisal came in at $37,500. The Purchaser has agreed to purchase the property for the appraised price pursuant to the terms of the Agreement for Sale of Real Estate. Additional documentation attached.
Fiscal Impact: + $37,500
Public Notice/Recording: Deed and associated documents to be recorded at closing
4. Council Bill/Special Ordinance 4021-2017
A Special Ordinance closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with the annual Ride the River bicycle ride, sponsored by River Action, scheduled for Sunday, June 18, 2017.
Explanation: This is an annual event. This year’s event has been reviewed and approved by the Special Events Committee for Sunday, June 18, 2017.
Public Notice/Recording: n/a
Fiscal Impact: n/a
Resolutions:
5. Council Bill/Resolution 1099-2017
A Resolution declaring the following Article 36 seized and forfeited vehicle as surplus property: 2006 Toyota Scion XB VIN# JTLKT324264103461. (Kim Hankins, Chief of Police/Public Safety Director)
Explanation: Illinois State statute provides that law enforcement agencies may seize vehicles used during the attempt or commission of specific crimes and subsequently initiate forfeiture proceedings on those vehicles. The above vehicle has been forfeited to the police department, and City staff is requesting that it be declared as surplus property and disposed of by the Chief of Police/Public Safety Director through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise.
Fiscal Impact: Proceeds after costs are for use by the seizing law enforcement agency.
Public Notice/Recording: n/a
6. Council Bill/Resolution 1100-2017
A Resolution authorizing the Chief of Police/Public Safety Director to execute an Intergovernmental Training Use Agreement allowing the police tactical unit to conduct training drills at the Marseilles Training Center in Marseilles, Illinois, on August 9, 2017, and indemnifying the Illinois Department of Military Affairs from any loss or liability that might occur during the training.
Explanation: The police department has asked to conduct Crisis Containment Unit tactical training at the Marseilles Training Center on August 9, 2017. The Illinois Department of Military Affairs has agreed to allow the training only upon receipt of an executed Intergovernmental Training Use Agreement stipulating the terms for the use of the center and indemnifying them from any loss or liability that might occur during the training. The estimated cost for use of the facility and assigned range personnel is $258.00. Additional documentation attached.
Fiscal Impact: Fee will be paid from 010-0919-421.02-55
Public Notice/Recording: n/a
7. Council Bill/Resolution 1101-2017
A Resolution Accepting the Comprehensive Annual Financial Report prepared by Baker Tilly Virchow Krause, LLP, for the Fiscal Year January 1, 2016 through December 31, 2016, for all municipal funds.
The Comprehensive Annual Financial Report for the City of Moline for the fiscal year ended December 31, 2016, is submitted for City Council acceptance. The primary objectives of a financial audit are: (1) to express an opinion on the fairness of the financial statements in conformity with generally accepted accounting principles; and (2) to determine whether the City has complied with applicable legal requirements in obtaining and expending public funds.
Fiscal Impact: n/a
Public Notice/Recording: File with various governmental agencies
8. Council Bill/Resolution 1102-2017
A Resolution authorizing the Mayor and City Clerk to execute a Revenue Reciprocal Agreement on Exchange of Information between the City of Moline and the Illinois Department of Revenue.
Explanation: This Resolution amends the current Reciprocal Agreement on Exchange of Information to add the City Administrator, Mayor, and replace the IT position. The Agreement must be approved to allow the City to continue receiving confidential sales tax information by its authorized personnel from the Illinois Department of Revenue. Additional documentation attached.
Fiscal Impact: n/a
Public Notice/Recording: The Finance Director with file with the Department of Revenue
9. Council Bill/Resolution 1103-2017
A Resolution accepting the Quit Claim Deed from the United States of America for real estate located on a portion of Bass Street Landing and legally described herein; and authorizing the Mayor, City Clerk, and City staff to do all things necessary to complete the acceptance of the property from the United States of America.
Explanation: The City and the United States of America (“USA”), acting by and through the Department of the Army, U.S. Army Engineer District, Louisville, have been working for many years to complete an exchange of land. The City executed an Exchange Agreement in 2003, agreeing to convey certain property, located under the entrance/exit ramp to the Rock Island Arsenal at River Drive to the USA. In exchange, the USA agreed to convey two parcels of land, which are located on a portion of the Bass Street Landing area to the City. The City previously approved the execution of a Warranty Deed conveying the City owned property to the USA in Special Ordinance 4010-2016, which completed the City’s portion of the Agreement, and agreed to accept the property from the USA. The USA has completed drafting its Quit Claim Deed to convey to the City property legally described in Exhibit A and Exhibit B of the Quit Claim Deed, attached hereto, and commonly referred to by the USA as a portion of U.S. Tract No. 200 (Parcel A) and a portion of U.S. Tract No. 200 (Parcel B), respectively, which are a part of the Bass Street Landing. The Quit Claim Deed now presented to the City contains restrictions that are similar to those in the No Further Remediation Letter recorded on March 26, 2013, in the Rock Island County Recorder’s Office as Document Number 2013-06645. The USA requires the City to accept the Quit Claim Deed and the terms, covenants, conditions, and restrictions contained therein. Accepting this Quit Claim Deed from the USA will complete the Exchange Agreement between the parties.
Fiscal Impact: Recording Fees
Public Notice/Recording: Documents to be recorded by Law Department
10. Council Bill/Resolution 1104-2017
A Resolution authorizing the Utilities General Manager to approve Change Order #6 with Williams Brothers Construction Inc., for the North Slope Wastewater Plant Improvements Project, in the amount of $120,615.
Explanation: Change Order #6 consists of eighteen individual changes to the North Slope Wastewater Plant Improvements Project. Said change order reflects adjustments to meet field conditions encountered during construction or enhancements to the efficiency, functionality or longevity of the completed project that are summarized in the attached documentation. Change Order #6 increases the current contract amount of $37,912,942 to $38,033,557, and adds 35 working days.
Fiscal Impact: Funds are budgeted in account #320-1838-433.08-06.
Total Beginning Project Contingency $3,039,960
Change Order #1 $156,665
Change Order #2 $279,352
Change Order #3 $234,850
Change Order #4 $27,506
Change Order #5 $132,569
Change Order #6 $120,615
Total Change Orders to Date $951,557
Current Contingency Balance $2,088,403
IEPA Project Contingency Only $1,112,460
Total Change Orders to Date $951,557
Current IEPA Contingency Balance $160,903
Public Notice/Recording: n/a
11. Council Bill/Resolution 1105-2017
Explanation: The Water Pollution Control Division needs to replace two (2) polymer feed systems for the filter press at the South Slope Wastewater Treatment Plant. Each system consists of a polymer pump, mix chamber, piping, valves, instrumentation, and controls to make a complete and functional system. The North Slope WWTP improvement project was designed with these units. Staff would like to standardize both WWTP’s on the Polyblend polymer feed systems because of their displayed performance, durability and reliability.
After considerable investigation for the best technology available, Energenecs has been determined to be the only supplier of Polyblend Polymer Feed Systems meeting the requirements for the present and future needs of the City. These units replace existing ones that have exceeded their useful life.
Fiscal Impact: Funds are available in 320-1839-433.07-50
Public Notice/Recording: n/a
12. Council Bill/Resolution 1106-2017
A Resolution authorizing the Mayor and City Clerk to approve a Water and Sewer Extension Agreement with Wolff Washes, LLC, for water and sanitary sewer mains installed along 61st Street Drive, north of 44th Avenue.
Explanation: According to Sections 34-2118 and 34-3310 of the Moline Code of Ordinances, a developer or citizen who extends a public main across the frontage of an adjacent property not connected to city water or sewer can collect a tap-on fee if said connection occurs. The tap-on fee allows the developer to recover a prorated share of his expenses if the adjacent property connects within ten (10) years. Wolff Washes, LLC, extended public water and sewer mains to serve their property. This extension will allow adjacent properties on 61st Street Drive to connect when they develop. Wolff’s related costs are $33,594.26 for water and $134,377.06 for sanitary sewer. These costs translate to $134.38 per foot and $537.51 per foot, respectively. Related tap-on fees to adjacent properties would be $67.19 per foot for water and $268.75 per foot for sewer.
Fiscal Impact: n/a
Public Notice/Recording: n/a
13. Council Bill/Resolution 1107-2017
A Resolution authorizing the Mayor and City Clerk to execute a Review and Purchase Agreement with Hawkeye Land Company of Illinois related to the I-74 Utility Relocation Project.
Explanation: The I-74 Utility Relocation Project includes the installation of a new sanitary sewer main under property owned by the Iowa Interstate Railroad north of 4th Avenue. Hawkeye Land Company of Illinois (HLCI) owns the utility rights at this location and, as such, an Agreement with HLCI is necessary to allow the installation of the new sanitary sewer main. This Agreement sets the terms and conditions through which the HLCI will allow the City of Moline to install the new main. HLCI will provide the City of Moline with an Easement after receiving the signed Agreement and payment. Additional documentation attached.
Fiscal Impact: $5,000 expense, Account # 320-1840-433.08-30, WPC, Sanitary Sewer Contracts
Public Notice/Recording: n/a
14. Council Bill/Resolution 1108-2017
A Resolution authorizing the Mayor and City Clerk to execute a Review and Purchase Agreement with Hawkeye Land Company of Illinois related to the Illinois Department of Transportation’s I-74 Bridge Project.
Explanation: Two storm sewers owned by the City of Moline will be replaced and relocated by the Illinois Department of Transportation (IDOT) as part of the I-74 Bridge Project. The City of Moline will assume ownership of the storm sewers upon completion of the project. Both new storm sewers will be installed under property owned by the Iowa Interstate Railroad north of 4th Avenue. Hawkeye Land Company of Illinois (HLCI) owns the utility rights at this location and, as such, an Agreement with HLCI is necessary to allow the installation of the new storm sewers. IDOT is unable to enter into such an Agreement and has asked the City of Moline to do so on their behalf. This Agreement sets the terms and conditions through which the HLCI will allow the IDOT to install the new storm sewers. HLCI will provide the City of Moline with Easements after receiving the signed Agreement and payment. Additional documentation attached.
Fiscal Impact: $10,000 expense, Account # 330-1971-433.03-61, Stormwater Utility, Payment to
Agencies will be reimbursed by IDOT
Public Notice/Recording: n/a
15. Council Bill/Resolution 1109-2017
A Resolution authorizing the Mayor and City Clerk to execute a Joint Agreement with the Illinois Department of Transportation Related to the Storm Sewers on the I-74 Bridge Project.
Explanation: The City of Moline incurred costs on behalf of the Illinois Department of Transportation (IDOT) related to the installation of two storm sewers on property owned by the Iowa Interstate Railroad (IAIS) and the Burlington Northern Sante Fe Railroad (BNSF). The costs also include an easement from the Hawkeye Land Company of Illinois. This Joint Agreement allows the City of Moline to be reimbursed for all costs incurred on IDOT’s behalf. Additional documentation attached.
Fiscal Impact: Reimbursement by IDOT for up to $30,000 in actual costs incurred.
Public Notice/Recording: n/a
Omnibus Vote
Non - Consent Agenda
Resolutions
16. Council Bill/Resolution 1110-2017
A Resolution authorizing the Mayor and City Clerk to execute a Contract with Fischer Excavating Inc., for Project #1269, 9th Avenue, 27th to 29th Street.
Explanation: Bids were opened and publicly read on May 26, 2017, for Project #1269, with the following results:
$990,761.00 Fischer Excavating
$1,040,054.80 Needham Excavating
$1,216,769.00 Miller Trucking & Excavating
Fischer Excavating Inc. submitted the lowest responsible and responsive bid. Additional documentation attached.
Fiscal Impact: Funds are budgeted and available as follows:
Account; Budgeted; As-Bid:
Utility Tax; $450,000.00; $511,412.00; 510-9965-438.08-10
Water; $145,000.00; $171,860.00; 310-1716-434.08-45
WPC; $175,000.00; $278,490.00; 320-1840-433.08-30
Storm; $35,000.00; $28,999.00; 330-1971-433.08-35
; $805,000.00; $990,761.00
Public Notice/Recording: n/a
First Reading Ordinances
17. Council Bill/Special Ordinance 4023-2017
A Special Ordinance granting a variance to Chapter 34, “Water and Sewers,” of the Moline Code of Ordinances, Section 34-3300, to permit the owner of 1626 26th Avenue to replace a private septic tank at the property in lieu of extending the public sanitary sewer main until such time as a sanitary sewer main is immediately adjacent to said property, at which time the owner shall be required to connect within three (3) years from the date that the main or other collections system becomes adjacent or when the septic system fails, whichever occurs first.
Explanation: John VanDeVoorde owns the property located at 1626 26th Avenue, which is situated in the corporate limits of the City. This property is currently served by a septic tank. Rock Island County Health Department has determined that the septic tank is failing. Because of the property’s proximity to an existing publicly owned sewer main, City Ordinance does not permit replacement of the septic tank. Moline and Rock Island County Health Department have worked together in the past to minimize the use of septic tanks in favor of connection to publicly owned treatment systems for environmental and health reasons. Mr. VanDeVoorde is requesting permission to replace the private septic tank and is seeking a variance from Section 34-3300, which requires connection.
Fiscal Impact: n/a
Public Notice/Recording: n/a
18. Council Bill/Special Ordinance 4024-2017
A Special Ordinance authorizing the Mayor and City Clerk to execute a Quit Claim Deed conveying any interest the City has in a previously vacated right of way to Moline Forge Inc.
Explanation: As part of Project No. 1270, Alley North of 4th Avenue, West of 43rd Street, the City needs to convey previously vacated property to proceed. The City is quit claiming and conveying any and all interest in vacated right-of-way at that part of previously vacated Railroad Avenue (which would now be called 2nd Avenue), 40 feet in width, located between the west line of vacated 42nd Street and east line of 41st Street in Hunt’s 4th Addition to Midway, City of Moline, Rock Island County, Illinois, to Moline Forge, Inc. Additional documentation attached
Fiscal Impact: n/a
Public Notice/Recording: Engineering Department will Record
19. Council Bill/Special Ordinance 4025-2017
A Special Ordinance closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-ofway in conjunction with the Micro Brew Mile & 6K Road Race, sponsored by Children’s Therapy Center of the Quad Cities, scheduled for Saturday, June 17, 2017.
Explanation: This is an annual event. This year’s event has been reviewed and approved by the Special Events Committee for Saturday, June 17, 2017. Consideration Requested.
Public Notice/Recording: n/a
Fiscal Impact: n/a
Miscellaneous Business (if necessary)
Public Comment:
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4052
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