East Moline City Council met June 19.
Here is the minutes provided by the Council:
PLEDGE
Mayor Freeman led the City Council and all those present in the Pledge of Allegiance to the Flag.
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Alissa Sallows, Gary Almblade, Nancy Mulcahey, Ed DeJaynes, Gary Miller, Robert Cheffer, Jose Rico, and Mayor Freeman.
PUBLIC COMMENT:
James Brooks – 3606 8th Street Court, East Moline, Illinois – Mr. Brooks expressed his concerns regarding the City’s Website. Mr. Brooks states that he has been a resident of the City of East Moline for over 30 years and he thinks it’s a wonderful place to live. When he goes to look for information on the City’s Website he is very disappointed. Mr. Brooks said he cannot even tell who his Alderman is and the Map of the Wards is totally and completely useless. He also stated that he went to look for the Mayor’s information, but the only way he could find it was to do a search, you would think you could go to the government page and click on it and that information would be there, but it’s not. He did find out that the city has 16 parks, but he has no idea where they are, because there is no map on the website that shows him. Mr. Brooks also stated that the website does not list bike paths and where to find them, and there is a lot of work that needs to be done there, and he believes we can do a lot better with the money.
Mayor Freeman asked Mr. Brooks for his telephone number and said that someone would be getting back with him regarding his issues.
CITY CLERK’S REPORT
City Clerk Holmes passed.
ADDITIONS/CORRECTIONS TO AGENDA:
None
CONSENT AGENDA
City Clerk Arletta D. Holmes read the Consent Agenda that included the following: a. Approval of the Committee-of-the-Whole Minutes of June 5, 2017. b. Approval of Salaries for June 16, 2017 in the amount of $441,586.18. c. Approval of Bills in the amount of $963,899.38.
A motion was made by Alderman DeJaynes, seconded by Alderman Mulcahey, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Pass: Miller. Motion carried.
REPORT BY MAYOR
Mayor Freeman passed, no items for discussion.
CITY ATTORNEY GRAHAM LEE PRESENTED THE FOLLOWING ORDINANCES AND RESOLUTIONS:
ORDINANCE 17-15: An Ordinance Of The City Of East Moline, Amending Title 6 “Police Regulations”, Chapter 3 “Misdemeanors” By Adding Section 6-3-56” Social Host Liability For Underage Alcohol And Drug Use” To The City Code Of The City Of East Moline, Rock Island County, Illinois.
A motion was made by Alderman Almblade, seconded by Alderman Sallows, to waive the reading of Ordinance 17-15. Upon roll call the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried.
A motion was made by Alderman Almblade, seconded by Alderman Sallows, to Adopt Ordinance 17- 15. Upon roll call the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried.
RESOLUTION 17-31: A Resolution Of The City Council Of The City Of East Moline, Illinois, Authorizing Approval Of The 2017 Maintenance Program For Sealcoat, Hot-Mix Asphalt Overlay And Concrete Patching.
A motion was made by Alderman DeJaynes, seconded by Alderman Miller, to approve Resolution 17- 31.
A brief discussion was held regarding a funding source for this project. City Administrator Girdler stated that Motor Fuel Tax funds will be used for this project.
Upon roll call the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried.
RESOLUTION 17-32: A Resolution Of The City Council Of The City Of East Moline, Illinois, Authorizing Approval And Execution Of The Staking Contract Between Shive-Hattery And The City Of East Moline For The 11th & 12th Street, 27th Avenue Court And 9th Street Reconstruction.
A motion was made by Alderman Sallows, seconded by Alderman Mulcahey, to approve Resolution 17- 32. Upon roll call the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried.
RESOLUTION 17-33: A Resolution Of The City Council Of The City Of East Moline, Illinois, Authorizing Approval And Execution Of The Inspection And Testing Contract Between Mcclure Engineering Associates, Inc. And The City Of East Moline.
A motion was made by Alderman DeJaynes, seconded by Alderman Mulcahey, to approve Resolution 17-33.
DISCUSSION:
Alderman Almblade noted that it was stated that these funds would not further reduce the General Fund. Administrator Girdler replied that they are looking at several different options and ways to utilize accrued vacation of an employee that has been off for a long period, time off in the Insurance Reserve Fund (if possible) or just use General Fund dollars or we have some Motor Fuel Tax and some General Fund dollars to cover this amount.
Alderman Almblade questioned if the city is already below its desired point in the General Fund sustainability, which is the ratio between expenses and balances. Ms. Petersen replied that the city is real close to where we want it to be.
Mr. Girdler reminded everyone that these projects must be inspected and tested.
Alderman Sallows-for future projects like this if we had another certified inspector we could do this in house at no extra expense to the City. Mr. Girdler replied this is correct.
Upon roll call the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried.
COMMITTEE-OF-THE-WHOLE (Alderman DeJaynes)
Alderman DeJaynes stated there were no items for discussion all items have been covered under the Consent Agenda, Ordinance or Resolutions.
CITY STAFF COMMUNICATION:
Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:
John Reynolds, Chief of Police – Chief Reynolds informed the City Council that the Police Department is doing their quarterly training this week at St. John’s Church. They are doing defensive tactics, Taser, and field emergency medical training, and all the officers will go through this training. Chief Reynolds has requested that EMPD be included on the July 3rd Agenda under the Mayor’s Report for the Police Promotion Ceremony.
Ms. Petersen, Finance Director – Ms. Petersen informed the City Council that in April, 2017 we had approved a contract with Recovery Assets Network, they were indicating there was a $216,000 check out there from the State of Illinois, that the city had not received. We had received that check in December of 2016 and had cashed it. There is no money out there, it was a replacement tax check. We do not owe them any money, as they did not recover any money.
Ms. Petersen informed the City Council that she was notified by the Illinois Department of Revenue that the city owes $293,686 for sales tax revenue it mistakenly received. She said that the City must pay back the money over the next 12 months, $195,895 in Local Sales Tax, and $97,895.00 in Non-Home-Rule taxes. The repayments will begin in July, 2017. The Department of Revenue will withhold $8,000 for Non-Home-Rule taxes and $16,000 for regular sales tax each month from the City. Mr. Girdler stated that the City’s Finance Department could enter into a confidentially agreement with the Department of Revenue to find out how the overage happened.
Mr. Girdler, City Administrator – Mr. Girdler reported to the City Council that World Class Industries wants to expand their business that is located at 3460 Morton Drive, by purchasing the lot next to it. The lot was appraised at $47,000. The business wanted to purchase two lots, but the adjacent lot is in the railroad spur, and has additional expenses as a result. Mr. Girdler noted that it would cost $22,700 to remove the rail spikes, and plates.
Mr. Girdler informed the City Council that a local developer is interested in purchasing the old Strand Theater located at 1006 15th Avenue. The interested party is interested in holding events at the location. Mr. Girdler stated that the building was appraised at $35,000, and the adjoining lots for $15,000 and $7,500. This is another project that will be coming back before the City Council for discussion.
Mr. Kammler, Engineering Services Director – Mr. Kammler updated the City Council on all the on- going improvement projects in the city.
Mr. Drake, WWWTP Facilities, Director – Mr. Drake reported that the construction is moving in on the Water Tower. The construction should be starting this week, depending on the weather.
ADJOURNMENT:
A motion was made by Alderman DeJaynes, seconded by Alderman Almblade, to adjourn the City Council meeting. Upon roll call the following voted in favor: Miller, Cheffer, Rico, Sallows, Almblade, Mulcahey, and DeJaynes. Motion carried. 7:05 p.m.
http://il-eastmoline.civicplus.com/AgendaCenter/ViewFile/Minutes/_06192017-410
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