City of Moline Committee of the Whole met September 26.
Here is the agenda provided by the Committee:
Questions on the Agenda
Agenda Items:
1. 2-Way Radio System from Reliable Communications Corporation (Rodd Schick, Municipal Services General Manager)
2. Chapter 35 Zoning Map Amendment (Shawn Christ, Land Development Manager)
3. Sale of City Property – 1151 26th Street, Moline (Amy Keys, Deputy City Attorney)
4. Police Surplus Property (John Hitchcock, Interim Chief of Police)
5. Chapter 20 Amendment – Pedestrian Crossing Signal on River Drive (Scott Hinton, City Engineer)
6. IDOT Payment for I-74 Bridge Contract 64C08 (Scott Hinton, City Engineer)
7. IDOT Payment for I-74 Work Contract 64J68 (Scott Hinton, City Engineer)
8. Additional Street Light on 15th Street between 21st and 23rd Avenues (Scott Hinton, City Engineer)
9. Six Additional Street Lights on North Shore Drive between 16th and 25th Streets (Scott Hinton, City Engineer)
10. Two Additional Street Lights on 34th Avenue between 34th Avenue Court and Blackhawk College (Scott Hinton, City Engineer)
11. National Research Survey Contract (Ray Forsythe, Planning & Development Director)
12. Other
Informational:
Avenue of the Cities Pedestrian Crossing (Scott Hinton, City Engineer)
Work Session:
Bi-Annual Fee Review – Part Two
Public Comment:
Members of the Public are permitted to speak after coming to the podium and stating their names.
Explanation:
1. A Resolution authorizing the purchase and installation of IDAS Digital 2-Way Radio System from Reliable Communications Corporation, for the amount of $140,586.75. (Rodd Schick, Municipal Services General Manager)
Explanation: Public Works has budgeted to replace the existing 2-way radio system which is scheduled to be taken out of service within the next year. After considerable investigation, it has been determined that a Digital Ultra-High Frequency 6.25 KHZ radio system is the most cost effective solution. The National Association of State Procurement Officials (NASPO) has established government contract pricing for ICOM radios and equipment. Reliable Communications Corporation in Davenport, Iowa currently holds said contract. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $183,320 is budgeted in Account No. 444-9944-420.07-50
Public Notice/Recording: n/a
Goals Impacted: Financially Strong City; Upgrade City Infrastructure & Facilities; A Great
Place to Live
2. An Ordinance amending the Zoning and Land Development Code of the City of Moline, Illinois, by enacting thereto an amendment of the Zoning Map, incorporated therein as Section 35-3103 (City of Moline; 1536 24th Avenue) (Shawn Christ, Land Development Manager)
Explanation: The Plan Commission held a public hearing on September 13, 2017, to hear a request from Mike VanAcker to rezone property located at 1536 24th Avenue from R-2 One-Family Residence District to NC Neighborhood Center District in order to maintain the property as a parking lot and to have the ability to add a storage garage. The Plan Commission, after public hearing, made a motion to make a recommendation to City Council to amend the zoning for 1536 24th Avenue. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: TBD depending on change in assessment
Public Notice/Recording: n/a
Goals Impacted: A Great Place to Live
3. A Special Ordinance declaring the City-owned property at 1151 26th Street Moline surplus and authorizing the Mayor and City Clerk to execute an Agreement for Sale of Real Estate and do all things necessary to convey the property to Moline Community Development Corporation, an Illinois Not-For-Profit Corporation. (Amy Keys, Deputy City Attorney)
Explanation: As a result of City Council goal setting, the Moline Community Development Corporation (MCDC) was created in 2008. Part of MCDC’s mission is to provide quality housing for low to moderate income families and to foster neighborhood improvement. The City recently took possession of an abandoned, single-family home at 1151 26th Street after it was donated by then owner Wells Fargo Bank N.A. Wells Fargo, when donating the property, also gave the City $7,500.00 to be used towards the demolition or rehabilitation of the property. To provide momentum to MCDC’s efforts, MCDC is interested in rehabilitating the single-family home on the lot and selling it to a qualified family. MCDC has offered to purchase the property for $1.00. Under the terms of the proposed Agreement, the $7,500.00 donated to the City by Wells Fargo would be given to the MCDC to use in the rehabilitation. The rehabilitation and sale of the single-family home at this location will restore the blighted property and increase the property tax base in the future. Additional documentation attached.
This item will also appear on the City Council Agenda on September 26, 2017, under “Items Not on Consent” for first reading.
Staff Recommendation: Approve
Fiscal Impact: Lower property maintenance expenses and increase the property tax base in the future.
Public Notice/Recording: Law Department to Record Quit Claim Deed
Goals Impacted: Financially Strong City; A Great Place to Live
4. A Resolution declaring various items of antiquated and unused weapons and firing range parts and equipment as surplus property and authorizing the City Administrator to dispose of same. (John Hitchcock, Interim Chief of Police)
Explanation: The Police Department currently has several antiquated weapons and firing range parts and equipment that were purchased decades ago and are no longer used. The items are detailed on Exhibit A. City staff is requesting that the items be declared as surplus property and disposed of by the City Administrator through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise. Additional documentation attached.
Staff Recommendation: Approve
Fiscal Impact: Valued at approximately $13,000
Public Notice/Recording: n/a
Goal Impacted: Financially Strong City
5. Approval of an Ordinance amending Chapter 20, “Motor Vehicles And Traffic,” of the Moline Code of Ordinances, Appendix 3 thereof, “Pedestrian Crossing Signals,” by installing a pedestrian crossing signal midblock on River Drive approximately 850’ west of 41st Street. (Scott Hinton, City Engineer)
Explanation: The Traffic Engineering Committee reviewed a request to install a crosswalk and pedestrian crossing signs across River Drive from the Ben Butterworth Parkway to Milltown Coffee at the September 5, 2017 meeting. The owner of Milltown Coffee indicates that pedestrians currently cross River Drive to get to Milltown Coffee from the bike path. Further, the owner intends to install a dog watering station in the near future and expects this to increase the pedestrian traffic across River Drive. The Traffic Engineering Committee voted to recommend to the City Council that the crosswalk be installed similar to the midblock crossing west of 34th Street serving Western Illinois University. The estimated cost for all signage, sidewalks, and lighting is $19,720. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: CIP Reserves are not available for this project; however, the costs can be funded through various budgeted line items as detailed below.
Public Notice/Recording: n/a
Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities
$420.00 Pavement Markings 510-9957-438.04-25 Pavement Marking Contract
$1,800.00 Signs 010-0844-431.06-30 Streets, Sign Shop
$7,500.00 ADA Sidewalks 510-9957-438.04-25 Patching Program
$10,000.00 Flashing Beacon 010-0843-435.06-30 Traffic Signal Operating Supplies
$19,720.00
6. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of I-74 Bridge Contract 64C08. (Scott Hinton, City Engineer)
Explanation: An Agreement between the City of Moline and the State of Illinois was executed on March 13, 2017, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64C08, I-74 Bridge from the Mississippi River to south of 7th Avenue. The Agreement stated that the City of Moline would reimburse IDOT for 80% of the City’s share of the contract upon award. A Resolution for Improvement was approved by the City Council on March 7, 2017, to use Motor Fuel Tax (MFT) funds for this purpose and to designate Section #17-00265-00-PV as the MFT section number. The City’s obligation at award is $491,541.44 with $393,233.15 (80%) due at this time. The remainder will be billed to the City upon completion of the project when the City’s total obligation is known. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are not budgeted for this expense; however, $393,233.15 is available in MFT Reserves for this project.
Public Notice/Recording: n/a
Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities
7. Approval of a payment to the Illinois Department of Transportation related to the City of Moline’s share of River Drive Advance I-74 Work from 19th to 23rd Streets, Contract 64J68. (Scott Hinton, City Engineer)
Explanation: An Agreement between the City of Moline and the State of Illinois was executed on May 16, 2014, detailing the City of Moline’s cost share of the Illinois Department Of Transportation’s (IDOT) Contract 64J68, River Drive Advance I-74 Work from 19th to 23rd Streets. The Agreement stated that the City of Moline will reimburse IDOT for 80% of the City’s share of the contract upon award, and the remainder will be billed to the City upon completion of the project when the City’s total obligation is known. The City’s total obligation is $1,497,053.74. A previous payment of $989,185.24 was made on February 24, 2015, with the remaining $507,868.50 currently due. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are available in 310-1716-434.08-45, Watermain Replacement, Water Contracts and 320-1840-433.08-30, WPC, Sanitary Sewer Contracts for the Water and WPC costs. Utility Tax Funds are not available for the street portion. Staff recommends General Fund Reserves be used to fund the $167,478.77.
Moline Const Costs; Plus 15% Engineering; Total Moline Share; Less Paid 2/24/16; Balance Due
Utility Tax- $149,715.35; $22,457.30; $172,172.65; $4,693.88; $167,478.77
Water- $261,767.50; $39,265.13; $301,032.63; $226,258.82; $74,773.81
WPC- $890,303.01; $133,545.45; $1,023,848.46; $758,232.54; $265,615.92
$1,301,785.86; $1,497,053.74; $507,868.50
Public Notice/Recording: n/a
Goals Impacted: Strong Local Economy; Improved City Infrastructure & Facilities
8. A Resolution authorizing the Mayor and City Clerk to approve a request for an additional street light on 15th Street between 21st and 23rd Avenues. (Scott Hinton, City Engineer)
Explanation: Staff received a request for an additional street light on 15th Street between 21st and 23rd Avenues. An investigation revealed that installing a light in this location is justified under the Residential Street Light Policy.
Staff Recommendation: Approval
Fiscal Impact: Annual cost of a street light is approximately $93.00. $430,000.00 is budgeted for street lights in account #010-0843-435.04-16, Traffic Signal Maintenance, Utility Service.
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities
9. A Resolution authorizing the Mayor and City Clerk to approve a request for six additional street lights on North Shore Drive between 16th and 25th Streets. (Scott Hinton, City Engineer)
Explanation: Staff received a request for street lights on North Shore Drive between 16th and 25th Streets. An investigation revealed that six lights are justified under the Residential Street Light Policy.
Staff Recommendation: Approval
Fiscal Impact: Annual cost of a street light is approximately $93.00. $430,000.00 is budgeted for street lights in account #010-0843-435.04-16, Traffic Signal Maintenance, Utility Service.
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities
10. A Resolution authorizing the Mayor and City Clerk to approve a request for two additional street lights on 34th Avenue between 34th Avenue Court and Blackhawk College. (Scott Hinton, City Engineer)
Explanation: Staff received a request for street lights on 34th Avenue between 34th Avenue Court and Blackhawk College. An investigation revealed that two lights are justified under the Residential Street Light Policy.
Staff Recommendation: Approval
Fiscal Impact: Annual cost of a street light is approximately $93.00. $430,000.00 is budgeted for street lights in account #010-0843-435.04-16, Traffic Signal Maintenance, Utility Service.
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities
11. A Resolution authorizing the Mayor to enter into a Contract for Professional Services with National Research Survey, Inc., for citizen survey services in an amount not to exceed $16,740.00 to administer, analyze and report results from a customizable citizen survey. (Ray Forsythe, Planning & Development Director)
Explanation: The City Council, in its Strategic Plan Policy Agenda for 2016-2017, identified implementing and marketing the “Why Moline” Marketing Program as a high priority, and staff has created a Marketing Committee that is working closely with the City’s Website Committee in order to create a “Why Moline” Marketing Program campaign that highlights the benefits of living, working, and playing in Moline with regard to this goal. Staff is currently working on ways to implement the “Why Moline” Marketing Program by increasing the City’s social media presence, increasing overall customer service, highlighting City services and branding the City. However, in order to measure service performance, assess community needs, evaluate community receptiveness to City government and gather community characteristics to assist staff in creating a long-term strategic plan for continued implementation of the “Why Moline” Marketing Program, an outreach effort by way of a citizen survey is necessary and the City wishes to conduct a citizen survey. Additional documentation is attached.
Staff Recommendation: Approval
Fiscal Impact: - $16,740 (Account No. 012-9901-418.03-22)
Public Notice/Recording: n/a
Goals Impacted: A Great Place to Live
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4273
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