Village of Hampton Board of Trustees met October 10.
Village of Hampton Board of Trustees met October 10.
Here is the minutes provided by the Board:
Be It Remembered, That There Came And Was Held A Meeting Of The Board Of Trustees Of The Village Of Hampton, Illinois In The Village Hall Of Said Village:
Members present: President Richard Vershaw
Trustee Jeff Heintz
Trustee Kevin Hamilton
Trustee Matt King
Trustee Mickey Van Dieren
Trustee Elise Goodman
Trustee Steffanie Adams
Treasurer Christine Lage
Attorney Graham Lee
Clerk Michelle Bergeson
Chief of Police Terry Engle
Public Works Supervisor Scott McKay
Members absent: Fire/Rescue Chief Dave Johnson
Administrator Michael Toalson
Others present: Chris Hicks, Dispatch/Argus; Mike Locklin.
President Vershaw called the meeting to order at 7:00 PM. Clerk Bergeson called the roll noting a quorum present and the Pledge of Allegiance was recited.
Approval of the Minutes of the Regular Meeting of September 25, 2017: Motion was made by Trustee Hamilton second by Trustee King. Motion carried by voice vote.
Approval of the Treasurer's Report ending in September 2017: Motion was made by Trustee Hamilton second by Trustee King. Motion to rescind as there was not a report. Motion was made by Trustee King second by Trustee Hamilton. Motion carried by voice vote.
Approval and Authorization of Payment of Bills: Motion was made by Trustee Hamilton second by Trustee Heintz. Discussion, President Vershaw inquired about where the Cold patch was used; Supervisor McKay stated it was all over the Village. Resident Locklin asked if we refinanced our bonds and induired as to if we had reserves for the sink hole on 9 Street. President Vershaw responded to Locklin stating we have not refinanced at the moment as we are not aware of the needs of the village.
Consideration and Approval if the quote from Ferguson Waterworks to replace two (2) meters in Safe Harbor in the amount of $471.54: Motion was made by Trustee Hamilton second by Trustee King. Meters cannot be data logged and shall be held with Supervisor McKay when pulled by Safe Harbor's plumber. Roll call vote as followed: Hamilton, King, Heintz, Van Dieren, Goodman and Adams: "Aye". Motion carried.
Consideration and Approval of the to purchase Bag O Bugs: Motion was made by Trustee Adams second by Trustee Van Dieren. Supervisor McKay stated that there will be a price increase and we have an opportunity to purchase the product prior to that increase. He also stated that the product will not go bad and we have room to store them. Trustee Heintz suggested we purchase 5 buckets. Roll call vote as follows: Adams, Van Dieren, Heintz, Hamilton, King and Goodman: Aye". Motion carried.
Approval of the Memorandum of Water Tower Lease Agreement and the Site Access Agreement, with Verizon: Motion was made by Trustee Heintz and second by King. Discussion that Supervisor McKay would like our engineer to inspect the installation to make certain the install would not void any warranties that we have. There are many concerns regarding the language of the agreement. Clerk to redline agreement. Motion to table was made, voice vote carried the Motion.
Consideration and Approval to send the Treasurer and Clerk to Des Moines on October 18, 2017 for a User Group Meeting hosted by Data Technologies: Motion was made by Trustee Adams second by Trustee Goodman not to exceed $500.00. Roll call vote as follows: Adams, Goodman, Heintz, Hamilton, King and Van Dieren: "Aye". Motion Carried.
Discussion, Consideration and Approval regarding the alarm system at the Heritage Center: Motion was made by Trustee King second by Trustee Adams not to exceed complete install of $670.00 to include door alarms. Roll call vote as follows: King, Adams, Heintz, Hamilton, Van Dieren and Goodman.: "Aye". Motion carried.
Discussion and Approval of a Statement on Family and Medical Leave Act: Discussion was made that we are an FMLA employer, however, we do not qualify for FMLA as we do not have the required number of employees. Motion to table the matter by Trustee King second by Trustee Adams, voice vote carried the Motion.
Consideration and Approval for the purchase of candy and hot dogs for the Halloween festivities: Motion was made by Trustee King second by Trustee Hamilton for Chief Engle to purchase Halloween Candy and hot dogs not to exceed $650.00 for Halloween festivities. Roll call vote as follows: King, Hamilton, Heintz, Van Dieren, Goodman and Adams: Aye". Motion carried.
Consideration and Approval to send firefighters to IFSI training October 19" through October 22, 2017 in Champaign, IL: Motion was made by Trustee King second by Trustee Hamilton to send the firefighters to training not to exceed $1500.00. Roll Call vote as follows: King, Hamilton, Heintz, Van Dieren, Goodman and Adams: "Aye". Motion carried.
Streets and Alleys: No report Trustee Heintz
Public Safety: absent Trustee Hamilton
Police Chief Report: Blue and Red donations are being accepted. Chief Engle
Fire Rescue Chief Report: remove emails for firefighters and cadets do not receive pay. Chief Johnson
Finance: No report Trustee Adams
Administration, insurance and Code Enforcement: No report TruStee Van Dieren
Village Clerk: Sirens will be placed on the next agenda for further discussion; Snowbirds and Inactive accounts, Some of the older meters are not registering when we make them inactive for the winter. This matter needs to be placed on the agenda for action. Clerk Bergeson
Public Works: No report Trustee King
Supervisor Report: No report Supervisor McKay
Parks & Recreation: Trustee would like to be kept updated regarding alarm system. Trustee Goodman
President's Report and Comments: Halloween trick or treating will be on Halloween October 31* from 5:00 - 7:00 pm President Vershaw
Village Attorney Report: Litigation is still on hold probably will not hear anything until after the new year. Attorney Lee
Acknowledgement of Visitors Who Desire to Address the Board: Mike Locklin asking for remedy for neighboring issues.
Closed Session: None
There being no further business, it was motioned by Trustee King, second by Trustee Hamilton, to adjourn until the next regular meeting, voice vote, All in favor: "Aye". None opposed. Motion carried. The meeting was adjourned at 8:52 pm.