Village of Hampton Board of Trustees met September 25.
Village of Hampton Board of Trustees met September 25.
Here is the minutes provided by the Board:
Members present: President Richard Vershaw
Trustee Jeff Heintz
Trustee Matt King
Trustee Mickey Van Dieren
Trustee Steffanie Adams
Treasurer Christine Lage
Attorney Graham Lee
Clerk Michelle Bergeson
Chief of Police Terry Engle
Fire/Rescue Chief Dave Johnson
Public Works Supervisor Scott McKay
Members absent: Trustee Kevin Hamilton
Trustee Elise Goodman
Administrator Michael Toalson
Others present: Chris Hicks, Dispatch/Argus; Sharon DeBo; Kevin Bergeson; Andrew Meincke.
President Vershaw called the meeting to order at 7:00 PM. Clerk Bergeson called the roll noting a quorum present and the Pledge of Allegiance was recited.
Approval of the Minutes of the Regular Meeting of September 11, 2017: Motion by Trustee Heintz second by Trustee Adams. Clerk to change minutes regarding the tabling of the TIF to read that further information needed, as well as, clerical error of Gold to Golf and remove Trustee King from motion to adjourn. Roll call vote as follows: Heintz, Adams, King and Van Dieren: "Aye". Absent: Hamilton and Goodman. Motion carried.
Approval and Authorization of Payment of Bills: Motion by Trustee Heintz second by Trustee King. Trustee Heintz questioned the payment to Missman Engineering, Missman Engineering does not need to be paid at this time; Trustee Adams questioned a late fee assessed to the Fire Department's pest bill. Clerk Bergeson placed mail in Fire Chief's mailbox, which should have went to treasure. Trustee Heintz questioned Attorney Kathleen Orr's bill, he was under the impression we would not encounter a significant bill since Ms. Orr was coordinating the visit with another municipality. Trustee Van Dieren questioned the 2 bills for the printer to Administration, one should be to the Police Department. Error due to new software. Treasurer to withhold payment to Missman until approved by the state. Roll call vote as follows: Heintz, King, Van Dieren and Adams: "Aye". Absent: Hamilton and Goodman. Motion Carried.
Consideration and Approval of the Ordinance #811 Amending Title Five "Water Regulations”- Sections 5.1.20; 5.1.22; 5.1.24; 5.1.25: Motion by Trustee Van Dieren, second by Trustee Adams to approve Ordinance #811. Roll call vote as follows: Van Dieren, Adams, Heintz and King: "Aye". Absent: Hamilton and Goodman. Motion carried.
Consideration and Approval of the Ordinance #812 Amending Title Seven Sewer Use Ordinance, Chapter B. Wastewater Service Charges and Industrial Waste Cost Recovery, Article 1 Wastewater Service Charges: Motion by Trustee Van Dieren, second by Trustee Heintz to approve Ordinance #812. Roll call vote as follows: Van Dieren, Heintz, King and Adams: "Aye". Absent: Hamilton and Goodman. Motion Carried.
Discussion regarding the alarm system at the Heritage Center: Clerk Bergeson brought to the Board's attention the situation at the Heritage Center regarding the fire alarm system. On April 25, 2017, Global sent an email to the Heritage Center regarding the fire alarm, Global stated that the system was outdated. It was in fact not working. It needed to be upgraded to 3G as the fire alarm does not recognize the 2G network. Communication has been an issue with Global, the fire alarm continues to not monitor, however, they continue to bill. Clerk Bergeson has looked into cellular options and gathering quotes for a new system.
Consideration and Approval to apply a change to residents bill due to meter malfunction: A resident in the village has a broken meter in which he was on the list to have meter changed. Meter read an excessive amount and Tyler went to Data Log the meter it could not be done. A new meter was installed. Motion to take average of last 12 months of working meter's bills, find average and credit account, Motion by Trustee Van Dieren, second by Trustee Heintz. Role call vote as follows: Van Dieren, Heintz, King and Adams: "Aye". Absent: Hamilton and Goodman. Motion carried.
Consideration and Approval to proceed with TIF IV: Motion to proceed with TIF IV by Trustee VanDieren, second by Trustee Heintz to table the matter until further information is available. Trustee King asked that anyone with questions or concerns email Clerk Bergeson with them for discussion. Roll call vote to table the matter as follows: Van Dieren, Heintz, King and Adams: "Aye". Absent: Hamilton and Goodman. Motion carried.
Streets and Alleys: No report Trustee Heintz
Public Safety: absent Trustee Hamilton
Police Chief Report: There is a concern from an officer that would like to use FMLA, however, we do not qualify for FMLA, the officer would like the Village to adopt something similar to protect his employment; Chief also expressed concern regarding the Code of Ordinance section 4.8.1 Parking of Vehicles on Public Ways noting section a) through i) concerning Kennelworth Circle and Barrington Drive, as it is not clear what areas these represent. President Vershaw asked Fire Chief to take engine up there to see exactly what needed to classified under the no parking zone and changes would be made accordingly.; Chief Engle also stated that in the Code of Ordinances under Article 3 - Animals and Fowl it references an Animal Control Officer and that the Village to provide an Animal Shelter. The Board agreed this needed to be amended. Clerk Bergeson to make the necessary changes and present at the next regular meeting.
Fire Rescue Chief Report: No report Chief Johnson
Finance: No report Trustee Adams
Administration, Insurance and Code Enforcement: No report TruStee Van Dieren
Village Clerk: reported that she applied for the SWAG (Solid Waste Assistant Grant) Grant and the Village was approved. We will purchase recycle bins for the parks and specific areas throughout the Village. Clerk Bergeson
Public Works: No report Trustee King
Supervisor Report: No report Supervisor McKay
Parks & Recreation: Absent Trustee Goodman
President's Report and Comments: Complimented Public works for a good job on the sidewalks around the School. President Vershaw
Village Attorney Report: No report. Attorney Lee
Acknowledgement of Visitors Who Desire to Address the Board: None
Closed Session: None
There being no further business, it was motioned by Trustee King, second by Trustee Adams, to adjourn until the next regular meeting. All in favor :"Aye". None opposed. Absent: Hamilton and Goodman. Motion carried. The meeting was adjourned at 8:00 pm.