City of Moline Committee of the Whole met December 5.
Here is the agenda provided by the Committee:
Questions on the Agenda
Agenda Items:
1. McCarthy Improvement Company Payment for Water Main (Tony Loete, Utilities General Manager)
2. McCarthy Improvement Company Payment for Two Sanitary Sewer Casings (Tony Loete, Utilities General Manager)
3. 2018 Annual Meetings Schedule (Amy Saunders, Deputy City Clerk)
4. Kymbyl Komplete Kare Inc., Vegetation and Nuisance Abatement Bid Proposal (Amy Keys, Deputy City Attorney)
5. Chapter 8 Ordinance Amendment (Amy Keys, Deputy City Attorney)
6. Chapter 21 Ordinance Amendment (Amy Keys, Deputy City Attorney)
7. Sale of Alcoholic Liquors for Special Events at The Q (Maureen Riggs, City Attorney)
8. Intergovernmental Agreement for Temporary Dispatch Services for the Village of Milan (Maureen Riggs, City Attorney)
9. PMA Management Corp Agreement for Administration of Workers’ Compensation Claims (Alison Fleming, Human Resources Manager)
10. Chapter 23 Ordinance Amendment (Lori Wilson, Parks Recreation Director)
11. Law Enforcement Services Agreement with Universal Protection Service, LLC d/b/a Allied Universal Security Services (John Hitchcock, Interim Chief of Police)
12. Amendment to Budget Resolution #1181-2016 for FY 2017 (Kathy Carr, Finance Director)
13. Request to County Clerk to Not Extend 2017 Taxes for Payment of Bonds (Kathy Carr, Finance Director)
14. Other
Public Comment:
Members of the Public are permitted to speak after coming to the podium and stating their names.
Explanation:
1.A Resolution authorizing payment for work performed by McCarthy Improvement Company to relocate a water main at John Deere Road near 49th Street. (Tony Loete, Utilities General Manager)
Explanation: Field verification of water main location at John Deere Road near 49th Street revealed the piping to be in conflict with a proposed noise wall on the south side of the expressway. In July 2017, Staff informed Council of this conflict and the intent to contract with McCarthy Improvement Company to perform this work on a time and materials basis. The work has been performed, and McCarthy has submitted an invoice in the amount of $36,529.80. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are available in 310-1716-434.04-25
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities
2. A Resolution authorizing payment for work performed by McCarthy Improvement Company to install the south half of two sanitary sewer casings under John Deere Road. (Tony Loete, Utilities General Manager)
Explanation: A recent study of the south sanitary sewer collection system revealed a need to convey a greater volume of wastewater under John Deere Road to minimize hydraulic overflows. Modeling revealed the ideal locations for new crossings under John Deere Road to be near 40th Street and another near 42nd Street. Staff informed council in July of the benefit of performing the south half of this work in conjunction with reconstruction of the expressway and the intent to contract with McCarthy Improvement Company to perform this work on a time and materials basis. The work has been performed, and McCarthy has submitted an invoice in the amount of $119,938.47. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are available in 320-1840-433.04-25
Public Notice/Recording: n/a
Goals Impacted: Upgrade City Infrastructure & Facilities
3. A Special Ordinance setting the annual meetings schedule for 2018; and authorizing City staff to do all things necessary to notify the media of the 2018 annual meetings schedule. (Amy Saunders, Deputy City Clerk) Explanation: Pursuant to Ordinance, City staff is required to notify media of the 2018 City Council and Boards and Committees Meetings Schedule. This Ordinance would authorize that notification. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: n/a
Goal Impacted: None Identified
4. A Special Ordinance approving Kymbyl Komplete Kare Inc.’s vegetation and nuisance abatement bid proposal, and authorizing the Deputy City Attorney to execute a contract with Kymbyl Komplete Kare Inc., for vegetation and nuisance abatement services for the period of January 1, 2018, through December 31, 2019. (Amy Keys, Deputy City Attorney)
Explanation: The Law Department published a Request for Bids for vegetation and nuisance abatement services on October 4, 2017. City staff received three bid proposals. Kymbyl Komplete Kare Inc., submitted the lowest responsible and responsive bid. Kymbyl’s bid prices are: $38 per hour for vegetation and nuisance abatement services; show up fee in the amount of $15; and landfill charges of $22 per cubic yard, with a minimum charge of $65. These amounts will remain the same for 2018 and 2019. City staff recommends accepting Kymbyl Komplete Kare Inc.’s bid for vegetation and nuisance abatement services as set forth above. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Budgeted in Account #010-0525-412-03.22, Professional Services / Professional/Technical
Public Notice/Recording: n/a
Goals Impacted: A Great Place to Live
5. An Ordinance amending Chapter 8, “Buildings And Other Construction And Building Services,” of the Moline Code of Ordinances, Section 8-4101, “Amendments To Moline Property Maintenance Code,” by enacting one new subsection (p) pertaining to method of service and consecutively renaming the remaining subsections of Section 8-4101. (Amy Keys, Deputy City Attorney)
Explanation: City staff seeks to amend Chapter 8 of the Code of Ordinances to include service by regular United States mail for notices of violations of the Moline Property Maintenance Code. This amendment will add clarification to the Code of Ordinances and comply with current practices.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: n/a
Goals Impacted: None Identified
6. An Ordinance amending Chapter 21, “Nuisances In General,” of the Moline Code of Ordinances, Section 21-1100, “Defined,” by enacting one new subsection (22) pertaining to garbage and debris; and Chapter 32, “Vegetation,” of the Moline Code of Ordinances, Section 32-1100, “Weed Abatement,” by repealing subsection (e) in its entirety and enacting in lieu thereof one new subsection (e) relating to the same subject matter. (Amy Keys, Deputy City Attorney)
Explanation: City staff seeks to amend Chapter 21 of the Code of Ordinances to include garbage and debris as a nuisance, and Chapter 32 to include garbage and debris in the City’s public notice regarding weeds, grass and shrubbery nuisance violations and abatement. Said amendments will add clarification to the Code and comply with current practices.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: n/a
Goals Impacted: None Identified
7. A Special Ordinance authorizing the delivery to and sale of alcoholic liquors for City approved special events at The Q. (Maureen Riggs, City Attorney)
Explanation: There has been interest in using the Grand Hall and public space at The Q for special events. The Illinois Liquor Code, 235 ILCS 5/6-15, prohibits the sale and delivery of alcoholic liquors to any municipal building unless authorized by ordinance of the corporate authorities. Approval of this ordinance will provide that authorization.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: n/a
Goals Impacted: Strong Local Economy; A Great Place to Live
8. A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement with the City of East Moline and the Village of Milan for the existing Moline and East Moline public safety communications center (the “Center”) to provide temporary dispatch services for the Village of Milan. (Maureen Riggs, City Attorney)
Explanation: Due to upcoming dispatcher vacancies, the Village of Milan may need outside dispatch services until QComm911 is operational. This Agreement would permit the Center to provide dispatching services to Milan on a monthly basis as needed by shift. A fee schedule has been established based on estimated call volume by shift and would be charged to Milan on a monthly basis for dispatch services provided. Additional documentation attached.
Staff Approval: Approval
Fiscal Impact: Increased revenue to be determined
Public Notice/Recording: n/a
Goals Impacted: A Great Place to Live; Financially Strong City
9. A Resolution authorizing the Mayor and City Clerk to enter into an agreement with PMA Management Corp (PMAMC) for Third Party Administration (TPA) services for workers’ compensation claims administration for a period of one year commencing on January 1, 2018, through December 31, 2018. (Alison Fleming, Human Resources Manager)
Explanation: PMA Management Corp. (PMAMC) currently serves as the City’s third party administrator for workers’ compensation claims administration, including claims processing, bill review and negotiation of additional savings. Costs include $798 for each indemnity claim, $142 for each medical only claim, and $40 for each incident only claim, at an approximate annual claims cost of $26,742, plus an administration fee of $4,500. A comparison of 2017 rates and 2018 rates is included below. From March 1, 2013, to November 1, 2017, PMAMC has provided the City with a net savings of $583,337 for medical and $13,628 for prescription drug, for a total of $596,965 related to these services, as a result of fee schedule review, preferred provider network contracts, and complex bill review. Additional documentation attached.
Fee; 2017 Rate; 2018 Rate; Estimated Claims Frequency; Estimated Dollar Amount Increase; Total 2018 Estimated Cost:
Claims Handling;
Work Comp-Lost Time; $790; $798; 25; $200; $19,950
Work Comp-Medical Only; $140; $142; 36; $72; $5,112
Work Comp-Record Only; $40; $40; 42; $0; $1,680
Software and Web Imaging; $4,500; $4,500; n/a; $0; $4,500
Telephonic Case Management; $95; $95; n/a; $0; $0
Case Management; $95; $95; n/a; $0; $0
Cost Containment; 24%; 25%; Avg Annual Savings: $28,233.21; $282.33; $7,058.30
Medical/Pharmacy Bill Review; $6.95; $7.95; 567.6; $567.60; $4,512.42
Total; $1,121.93; $42,812.72
Staff Recommendation: Approval
Fiscal Impact: Funds available in the Liability Fund
Public Notice/Recording: n/a
Goals Impacted: Financially Strong City
10. An Ordinance amending Chapter 23, “Parks And Recreation,” of the Moline Code of Ordinances, Section 23-2102, “Rules Of Conduct Applicable To All Parks,” by enacting one new subsection (c)(22) and one new subsection (d)(7) pertaining to the feeding of waterfowl in City Parks. (Lori Wilson, Parks Recreation Director)
Explanation: Section 23-2102 of the Moline Code of Ordinances does not restrict the feeding of waterfowl in City parks. Park staff wishes to amend Section 23-2102 by enacting one new subsection (c)(22) to add a restriction that no person shall be permitted to provide and distribute food to any species of waterfowl within any City park. A new subsection (d)(7) would also be enacted to set a penalty provision for violation of Section 23-2102(c)(22) so that any person violating said section would be subject to a fine of not less than $25 plus court costs and not more than $750 plus court costs. The Park & Recreation Board approved these changes at its August 24, 2017 meeting.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: n/a
Goals Impacted: A Great Place to Live
11. A Resolution authorizing the Mayor and City Clerk to execute a Law Enforcement Services Agreement between the City of Moline and Universal Protection Service, LLC, d/b/a Allied Universal Security Services, setting forth the terms for assignment of uniformed police officers to the SouthPark Mall complex for the period January 1, 2018, through December 31, 2018. (John Hitchcock, Interim Chief of Police)
Explanation: This concerns an annual agreement for the assignment of uniformed police officers to the SouthPark Mall police substation. In part, the proposed Agreement provides a total number of hours that a police officer will be present in the mall, and provides for Universal Protection Service, LLC, to reimburse the City of Moline the sum of $127,000. Staffing will be accomplished by allocating hours and days off among the three officers assigned to the program. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Reimbursement to City of $127,000
Public Notice/Recording: n/a
Goal Impacted: None Identified
12. A Resolution amending Budget Resolution #1181-2016 by authorizing changes to various line items in the budget for FY 2017. (Kathy Carr, Finance Director)
Explanation: Budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget that avoid any adverse affect to the City’s legal budgetary compliance. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: n/a
Public Notice/Recording: n/a
Goals Impacted: Financially Strong City
13. A Special Ordinance requesting the County Clerk to not extend 2017 taxes for payment of all principal and interest on City of Moline General Obligation Corporate Purpose Bonds. (Kathy Carr, Finance Director)
Explanation: Annually, the City of Moline instructs the County Clerk not to extend property taxes for municipal bonds. Principal and interest on all City General Obligation Bonds are paid from other revenue sources. The 2017 abatement ordinance must be filed with the County Clerk by the last day of January 2018. Additional documentation attached.
Staff Recommendation Approve
Fiscal Impact: This ordinance must be passed and filed or the County Clerk will extend additional property taxes for 2017 collectible 2018 tax bills.
Public Notice/Recording: Finance Department will record
Goal Impacted Financially strong City
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4411
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