City of Moline Park and Recreation Board will meet December 7.
Here is the agenda provided by the Board:
Call To Order
Roll Call
Public Comment
Consent Agenda:
All items under the consent agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussions of these items unless a Board Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after approval of the Omnibus Vote.
Approval Of Minutes:
Park and Recreation Board meeting minutes of October 26, 2017.
Park and Recreation Board special meeting minutes of November 21, 2017.
Consent Agenda Items
1. Approval and acceptance of departmental October/November bill payment and departmental October/November revenue, expenditures, capitol projects, park reserve and cemetery reports.
Omnibus Vote
Non-Consent Agenda Items
1. Cemetery Service Contract. (Todd Slater, Cemetery Manager)
Explanation: Staff solicited for cemetery services through the bidding process with one contractor responding. These services include grave servicing, concrete foundations, grave decorations, and grounds holiday cleanups. Staff is seeking authorization to contract with Andrews Brothers in the amount of $150,054.96 subject to the number of services provided during the three year agreement.
Attachment: Yes
Staff Recommendation: Staff recommends approval.
Fiscal Impact: Services are budgeted in 120-1541-452-04-26.
2. President’s Appointment of Sylvan Island Advisory Committee. (Don Welvaert, Park Board President)
Explanation: Forming an advisory committee for Sylvan Island will ensure the sustainment of park projects and activities. The committee will meet once a month under the direction of the Parks and Recreation Department. Committee members will include: The Parks Recreation Director, Park Operations Manager, one Park Board member, one FORC member, one Renew Moline representative one Global Communities representative and one Augustana College representative. Other groups that have interest may petition the Park Board for committee involvement. The committee will have the authority to plan events, workdays and small projects. Projects that would require the use of Park funds or fundraising efforts would advance to the Park Board for their consent.
Attachment: No
Staff Recommendation: Staff recommends approval.
Fiscal Impact: n/a
3. Approval of a 3 Year Lease with John Rogers DBA Roy’s All Fed Up for Mobile Vending Services on Ben Butterworth Parkway. (Lori Wilson, Parks Recreation Director)
Explanation: John Rogers DBA Roy’s All Fed Up has provided mobile vending services on Ben Butterworth Memorial Parkway since 2008. He would like to provide this service again through 2020. Staff is proposing a fee of $720 annually from April 1 – October 31 of each year through 2020, and will allow him to remain on site into November weather permitting. The lease payment will be payable in two increments: $360.00 due on May 15 and $360.00 due on July 15, of each of the three years.
Attachment: Yes
Staff Recommendation: Staff recommends approval.
Fiscal Impact: City of Moline will receive $720 per year for the lease term in 120-0000-363.15-00
4. Approval of a 2 Year Lease with Action Valley Paintball at Green Valley Park for the purpose of operating a paintball field that is open the public.. (Lori Wilson, Parks Recreation Director)
Explanation: Staff is seeking approval of a two year lease agreement with Action Valley Paintball at Greenvalley Park for the purpose of operating a paintball field that is open to the public. Lessee shall pay an annual lease payment of $440 due on or before May 1 of each year beginning in 2018. The term of Agreement shall commence on April 1, 2018 and shall continue through March 31, 2020. Staff has determined that having a paintball field operating at Green Valley Park would be a service enhancement.
Attachment: Yes
Staff Recommendation: Staff recommends approval.
Fiscal Impact: City of Moline will receive $440 per year for the lease term in 120-0000-363.15-00
Informational:
1. Introduction of New Staff Member Teresa Leedle. (Lori Wilson, Parks Recreation Director)
2. 2017 Reservation Report. (Lori Wilson, Parks Recreation Director)
3. Green Valley Report. (Amanda Bolt, Parks Recreation Coordinator)
4. Fundraiser Update. (Lori Wilson, Parks Recreation Director)
Other Park Business
Closed Session:
Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees- 5 ILCS 120/2 (C) (1)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4417
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