Village of Coal Valley Board of Trustees met October 18.
Here is the minutes provided by the Board:
1. Call to Order:
The regular meeting of the Village Board was called to order at 6:00 p.m. by Mayor Bartels
2. Roll Call
Present: Mike Bartels, Adam Bain, Stan Engstrom, Bruce Crowe, Kevin Stickell, Jake Hoyt.
Absent: Dale Keppy
Establishment of a quorum.
3. Pledge of Allegiance
Staff present at the meeting: Annette Ernst–Village Administrator, Penny Mullen–Assistant Village Administrator & Director of Finance, Deanna Hulliger-Village Clerk and Jack Chick, Police Chief.
4. Reading and Approval of Minutes
Trustee Stickell made a motion to approve the minutes of the Regular Board meeting held October 4, 2017 and the minutes of the Working Session held October 4, 2017. Trustee Bain gave a second to the motion. Roll Call: Ayes-Bain, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.
5. Public Presentation/ Recognition and/or Public Comments
Drue Mielke asked about the movement on the corner property of Route 6 and Route 150. The Board informed Mr. Mielke that the owners received a permit from IDOT a few years ago and the permit will expire soon so they are doing some work in that area before the expiration of the permit.
6. Reports from the President and Other Officers (on matters not otherwise appearing on the Agenda)
A. President–Mayor Bartels stated that Tri-City Electric worked on the lighting project around the Municipal Center yesterday and it looks really nice in the evening as everyone tonight will observe after the meeting.
The Mayor reported that he and Ms. Ernst met with Jeff Craver, R.I. County Forest Preserve District director, and Lee Jackson, Niabi Zoo director about sharing the cost to run a water main extension to the Zoo. The gentlemen seemed very receptive to the idea and they asked if the Village had a timeline for this project and we told them not yet. Mayor Bartels would like to put money aside in the budget each year earmarked for the water main extension project and we should continue to meet with the Forest Preserve District Commission to establish a timeline (5 years possibly) for the proposed water main extension project. The Mayor and the Board discussed budget items. They talked of the $225,000.00 budgeted for drilling a new well as a backup for the Oakview Estates area. The Mayor also made mention that the replacement and relocation of the 8” line on E. 22nd Avenue A has been removed from the budget. Trustee Engstrom stated that putting money aside each year was how the Municipal Center was built. Mayor Bartels has talked briefly with Scott at Missman and there are other routes to take the water main extension up to Well #4.
Mayor Bartels informed the Board that he reached out to Valley Meats asking for a tour of their building and he and Ms. Ernst were taken on a tour the other day and it was quite impressive. Valley Meats employs 85 workers. The equipment is high tech and the inside and outside of the facility is kept neat and clean. It is wonderful to have an established business like Valley Meats in Coal Valley.
The Mayor was contacted by Bi-State Barricade and they are requesting a Street Light at their location down on Route #6. The only cost to the Village would be the monthly utility cost. Chief Chick stated that Tamara at Bi-State Barricade helps the Village out with a lot of items. Discussion was held and the Board is fine with having a Street Light placed in that area.
Mayor Bartels received a request from a resident to have sidewalks installed off of 1st Street on E. 4th Avenue up to E. 12th Avenue and the cost would be approximately $400,000.00. Discussion was held. Village resident Drue Mielke stated some concern with the corner at E. 4th Avenue and 5th Street being dangerous for walkers/runners. Trustee Engstrom suggested the safe route to School program. The Board does not want to establish this sidewalk project right now.
B. Trustees –Nothing tonight.
C. Police, Public Works and Admin
Chief Chick reported that around 2:00 a.m. this morning three residential vehicles were trespassed. All three vehicles were unlocked prior to the trespass. One vehicle was in the Ridges, one vehicle was on E. 3rd Avenue and the third vehicle was up in Crestview. The Chief stated that these incidents were not the same criteria as the others we had a few months back. Chief Chick attended the Chief’s meeting today and the early morning trespass did not fit the method of operations that other Police Departments are experiencing. Other than the incident this morning things have been OK.
Ms. Ernst informed the Board that once she is in receipt of the bill from Tri-City Electric for the Municipal Center lighting project she will submit the rebate.
Ms. Ernst reported that the generators for Oak Knoll and the Ridges should be installed within the next couple of weeks.
7. Unfinished Business
A. Consideration and approval of An Ordinance Amending Title X Traffic, Chapter 1 Parking Regulations, Division Ii-Prohibited Parking Areas (revised section numbers).
Ms. Ernst let the Board know that while reviewing the Ordinance the Section numbers were incorrect and amending the Ordinance tonight will correct that. Ms. Ernst recommends waiving the 2nd reading and approving this Ordinance tonight since it is such a minor change.
A motion was made by Trustee Bain to waive the 2nd reading and approve An Ordinance Amending Title X Traffic, Chapter 1 Parking Regulations, Division Ii-Prohibited Parking Areas. Trustee Stickell offered a second to the motion. Roll Call: Ayes-Bain, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.
8. New Business
A. Approval of the Finance Director’s Report for September 2017.
Trustee Stickell made a motion to approve the Finance Director’s Report for September 2017. Trustee Engstrom gave a second to the motion. Roll Call: Ayes-Bain, Engstrom, Crowe, Stickell, Hoyt. Ayes 5 motion carried.
B. Consideration and approval for Emergency Contractor List.
From the direction of the Mayor and Board, Ms. Ernst has developed an Emergency Contractor List and all contractors included on the list have agreed to emergency call outs from the Village of Coal Valley. Mayor Bartels commented that this is just a tool to use in emergency situations. Trustee Stickell asked if the companies on the list are aware of the manpower and other items that would be required of them if call in to help the Village. The Mayor explained that these companies do this type of work every day and know what is needed for a job they would be called out for. Prevailing wages are paid so no issues there. Discussion was held. The Village Board agreed to place this list on file for emergency situations.
C. Consideration and approval of Contractor Bid List.
Ms. Ernst has compiled a Bid List of businesses to contact letting them know that bids were let for a Village project they may like to bid on. Would the Village still need to advertise for bids in the newspaper? Trustee Engstrom responded that if the bid was for a large project the Village should advertise in the newspaper. Discussion was held. The Village Board agreed to place this list on file for future bid lettings.
D. Consideration and approval to seek bids for Village Hall #6 air conditioning unit.
Ms. Ernst reported that Penny included some emails in the packet tonight from Gabrilson to inform the Board of the condition of air conditioner #6 here at the Village Hall. The emails also provides the approximate repair costs and replacement costs of unit #6. This air conditioning unit is original to the 2002 construction of this building. Ms. Ernst asked if the Board would like to go out for bids on the unit #6 air conditioner. Discussion was held. Trustee Hoyt suggested going out for bids for both the repair and replacement of the a/c unit. The Board thought that Trustee Hoyt had a good suggestion and the Village will bid both repair and replacement of the #6 a/c unit.
9. Payment of Bills
The Mayor asked if there were any questions on the bills tonight. Penny has included the documentation from the City of Moline for the quarterly sewer charges.
Trustee Crowe asked the difference between City of Moline 3rd quarter sewer charges and the item further down on the bill summary page that 3rd quarter 2017. The second listing is for the 3rd quarter garbage bill from Republic Services.
A motion was made by Trustee Engstrom to pay the bills presented tonight. Trustee Stickell gave a second to the motion. Roll Call: Ayes-Bain, Engstrom, Crowe, Stickell, Hoyt. Ayes 5, motion carried.
10. Adjournment
A motion was made by Trustee Stickell to adjourn tonight’s board meeting. A second was given by Trustee Hoyt. Ayes 5 motion carried. The meeting adjourned at 6:38 p.m.
http://www.coalvalleyillinois.org/village-board-agendas/20171018-1.pdf
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