Rock Island Today

City of Moline Park and Recreation Board will meet on January 25.

Here is the agenda as provided by the board:

Call to Order

Roll Call

Public Comment

Consent Agenda

All items under the consent agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussions of these items unless a Board Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after approval of the Omnibus Vote.

Approval of Minutes

Park and Recreation Board meeting minutes of December 7, 2017.

Consent Agenda Items

1. Approval and acceptance of departmental December/January bill payment and departmental December/January revenue, expenditures, capitol projects, park reserve and cemetery reports.

Omnibus Vote

Non-Consent Agenda Items

1. Approval to Enter into Contract with Scott Painting and Decorating for Painting the Riverside Pool and Play Feature. (Amanda Bolt, Parks Recreation Coordinator)

Explanation: The Riverside Family Aquatic Center is due to have the pool tank painted, expansion joints repaired, and water feature painted. This project was last completed in 2014 with the exception of painting the water feature, which has not been done since its 2004 installation. Park staff publicly solicited sealed bids for this project, due to be read on Wednesday, January 10, 2018 at 10am. We received three (3) bids with the lowest bid being $30,389.50 submitted by Scott Painting and Decorating. $30,000.00 was budgeted under Contractual Repairs in the 2018 Pool budget, line item 120-1526-452.04-25, with sufficient funds in the line to cover the additional $389.50

Attachment: Yes

Staff Recommendation: Staff recommends approval.

Fiscal Impact: Funds for this project are budgeted in 120-1526-452-04-25.

2. Beverage Bid Contract. (Amanda Bolt, Parks Recreation Coordinator)

Explanation: The AD Huesing Beverage Contract expires March 31, 2018. Park staff publicly solicited an RFP for Beverage Services with proposals due back by January 10, 2018. We received two proposals, with Coca-Cola being the most advantageous to the Parks and Recreation Department. Although their product pricing was higher, their sponsorship dollars significantly produces a greater benefit, which results in a $6,676 advantage to the department.

Attachment: Yes

Staff Recommendation: Staff recommends approval.

Fiscal Impact: Funding for beverage purchases is budgeted in 120-1524-452-06-09 and 120-1526-452 06-09. Revenue received is budgeted in 120-0000-348-60-05 and 120-000-364-10-00. The sponsorship funds will be deposited in the Gift Fund.

3. Prospect Park Pavilion Restroom RFP Response. (Greg Johnson, Parks Operations Manager)

Explanation: Restroom restoration of both men and women facilities for Prospect Park Pavilion was solicited publicly as an RFP/Design Build, with proposals due January 10, 2018. There were no proposals received for this project. By City Ordinance, Chapter 27-3100 (b,) if there are no successful bidders staff is permitted to solicit vendors with the approval of Park Board as long as staff remains competitive in solicitation. Staff is seeking Park Board approval to solicit for proposals for the Prospect Park Pavilion Restroom Project.

Attachment: No

Staff Recommendation: Staff recommends approval.

Fiscal Impact: Funds for this project are in the 2018 budget CIP 120-1525-452-08-50.

4. Prospect “Picnic for Prospect Fundraiser,” May 19, 2018. (Lori Wilson, Parks Recreation Director)

Explanation: The Moline Park Department will be hosting a “Picnic for Prospect” fundraising event to help with the funding of the Prospect Pavilion restoration. The event will be held on Saturday May 19, 2018 from 4:00pm until 7:00pm. Staff is seeking the Board’s permission to serve alcohol in Prospect Park during and for the event. Staff is also seeking the Board’s permission to apply for a temporary liquor license from City Council for the event.

Attachment: Yes

Staff Recommendation: Staff recommends approval.

Fiscal Impact: Fundraiser for Prospect Park Pavilion

5. Ben Butterworth Parkway Gift. (Lori Wilson, Parks Recreation Director)

Explanation: Staff has been contacted by the Hammar Family who would like to donate multiple benches to be placed on Ben Butterworth Parkway as a memorial to their mother. The Park Enhancement Program promotes standardizes benches to be placed at all Parks. Staff is seeking Park Board approval to accept the gift for use of the standard black metal benches as needed along the Parkway. A plaque noting the contribution will be placed at one of the benches as a part of the gift. Staff will work with the family on this project.

Attachment: No

Staff Recommendation: Staff recommends approval.

Fiscal Impact: Enhancement to the Parkway through donation.

Informational

1. Green Valley Phase 1 Restoration. (Lori Wilson, Parks Recreation Director)

2. 2017 Parks Program Report August – December. (Amanda Bolt, Parks Recreation Coordinator)

Other Park Business

Public Comment Session Concerning the Prospect Park Warming Shelter/Fishing Pier will be held during “Other Park Business” at the February 22 Park Board Meeting.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4523