City of Aledo City Council met March 5.
Here is the minutes provided by council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on March 05, 2018. Mayor Hagloch called the meeting to order at 6:42 p.m. The roll was called, whereupon the following answered present:
Aldermen Ila Bertrand, Terry Bewley, Michael Chausse, Barry Cooper, Jay Doherty, Jim Holmes, And Randy Slater. Mayor Christopher Hagloch. Alderman Chris Kopp was excused.
Also present were Erin Knackstedt, City Administrator, Chris Sullivan, Chief of Police, Tarah Sipes, Economic Development Coordinator, and Jarod Dale, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Rock Island Argus & Aledo Times Record, and Jim Taylor, WRMJ.
Committee Of The Whole
The meeting was opened in prayer by Ald. Chausse.
Appearances: Randy Franks, 702 NW 9 th Avenue, Aledo, IL., appeared before the Committee of the Whole to request an abandonment of street right-of-way for property located adjacent to his personal residence. Mr. Franks requested the ROW be turned over to John Burns, 615 NW 8th Avenue, Aledo, IL., and himself.
Mayor Hagloch reported it is a current plated road on NW 7 th Street. The item will be sent to the Joint Public Property, Streets & Sidewalks & TIF Committee meeting to be held on March 26th at 6:00 o’clock p.m. for further review. The adjoining property owner to also be invited.
Communication & Correspondence: No Report.
Requests & Petitions: Linda Beguelin, Mercer County Agricultural Society appeared to request F/Y 2018 City Sponsorship for the 2018 Mercer County Fair. The item is a budgeted item for City Sponsorship in the amount of $2,000 plus the payment of the utility bill for the month of July, 2018.
Public Works Activity Report:
Streets: building organization and equipment maintenance; pot hole patching; swept streets and cleaned catch basins.
Water: Julie’s on increase due to Ameren circuit conversion project; attended annual IRWA training; and four (4) sewer inspections.
Gas: Julie’s; DOT reports complete; OQ testing continues and USDI will be back in March to complete testing; assisted cemetery division.
DPW: Ameren has begun the 2018 pole and circuit conversion project primarily in the NE quadrant. Approximately 200 poles and transformers to be replaced. A meeting was held with Klingner & Hodge Construction regarding the City Hall Exterior Renovations project; building inspections; and attended IILOWA meeting.
Aledo Police Department Activity Report: Chief Sullivan reported the Department has completed the applicant selection process. Two (2) candidates were interviewed by the interview team and recommended the Department be authorized to hire Daryl Steinbeck as a full-time police officer.
The Department hosted a legal update class, which reviewed recent changes in DUI laws and search warrant requirements. The course was held at the Aledo Fire Station.
Officers recently attended an advanced Field Training course designed to develop techniques for teaching new recruits. That course was held in East Moline at the MTTU IV training center.
Administration Report: Administrator Knackstedt provided a listing of weekly meetings. Met with members of the Antique Days committee to discuss the event, ticket sales, and parking. Mayor and Administrator met with Catherine Worsley from the Mercer County Library to discuss their request for financial assistance for the sidewalk and parking for the new building. Mayor and Administrator met with Matt Bollinger from Bank Orion to review the terms of the commitment letter for the City Hall repairs. Administrator, EDC and Clerk finalized a copy of the shovel ready location(s) for Mayor Hagloch to utilize at the upcoming Cobblestone Hotel Conference in Minneapolis, MN.
EDC Sipes continues to work on the Business Incubator Project at the Button Building; and working with Administrator Knackstedt to generate a RFP for the sale of the Button Building.
Clerk Dale provided reports regarding utility billing and payroll in the month of February. An update regarding the Hotel Feasibility Study was also provided with further information to be received by HMI, Inc. at a later date.
Mayor’s Report: Mayor Hagloch Thanked ALD. Chausse for presiding over the last city council meeting on 2/20 in his excused absence.
Committee Report: No Report.
Regular Council Session
Following the Pledge of Allegiance to the Flag,
Action Items
Approval Of Minutes:
Motion was made by Alderman Chausse and seconded by Alderman Bewley to approve the meeting minutes of February 20, 2018 as presented. A Roll call vote was recorded as follows:
Yes: Bertrand, Bewley, Chausse, and Holmes. No: None. Abstain: Cooper, Doherty, and Slater. Motion carried. 4 yeas, 0 nays, 3 abstentions.
Finance: Invoice List:
Motion was made by Alderman Bertrand and seconded by Alderman Holmes that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
Yes: Bewley, Cooper, Holmes, Slater, and Bertrand. No: None. Abstain: Chausse and Doherty. Motion carried. 5 yeas, 0 nays, 2 abstentions.
Ordinance No. 03, Series Of 2018; An Ordinance Amending Chapter 6 Of Title 9 Of The City Code Of The City Of Aledo: (Second Reading)
Motion was made by Alderman Chausse and seconded by Alderman Bewley to adopt Ordinance No. 03, Series of 2018; An Ordinance Amending Chapter 6 of Title 9 of the City Code of the City of Aledo. A Roll call vote was recorded as follows:
Yes: Chausse, Cooper, Doherty, Holmes, Slater, Bertrand, and Bewley. No: None. Motion carried. 7 yeas, 0 nays.
Ordinance No. 04, Series Of 2018; Approving Official Zoning Map For 2018: (First Reading)
The second reading to be held on Monday, March 19th, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
Resolution No. 05r, Series Of 2018; Approving Preliminary Engineering And Construction Guidance Agreement For Motor Fuel Tax Funds:
Motion was made by Alderman Bertrand and seconded by Alderman Cooper to approve Resolution No. 05R, Series of 2018; Approving Preliminary Engineering and Construction Guidance Agreement for Motor Fuel Tax Funds, for a cost computed at the actual cost incurred by Hutchison Engineering, Inc., 2015 W. Glen Avenue, Ste. 210, Peoria, IL., for performance of the work plus 157.34%, not to exceed Forty-four Thousand Nine Hundred Sixty Dollars and Twenty Cents ($44,960.20). A Roll call vote was recorded as follows:
Yes: Cooper, Doherty, Holmes, Slater, Bertrand, Bewley, and Chausse. No: None. Motion carried. 7 yeas, 0 nays.
Resolution No. 06r, Series Of 2018; Approving An Agreement For Performance Of Water System Engineering Support Services By Strand Associates, Inc.:
Motion was made by Alderman Holmes and seconded by Alderman Bewley to approve Resolution No. 05R, Series of 2018; Approving an Agreement for Performance of Water System Engineering Support Services by Strand Associates, Inc., 910 West Wingra Drive, Madison, WI. 53715, in the estimated fee amount of Ten Thousand Dollars ($10,000), beginning March 5, 2018 thru December 31, 2018. A Roll call vote was recorded as follows:
Yes: Doherty, Holmes, Slater, Bertrand, Bewley, Chausse, and Cooper. No: None. Motion carried. 7 yeas, 0 nays.
Resolution No. 07r, Series Of 2018; Approving A Cash Farm Lease Agreement Between The City Of Aledo And Chris Meskan:
Motion was made by Alderman Doherty and seconded by Alderman Slater to approve Resolution No. 07R, Series of 2018; Approving A Cash Farm Lease Agreement between the City of Aledo and Chris Meskan, approximately 20 acres of property located in Progress Park Subdivision on the East side of the City; for a term of the lease to be March 1, 2018 through the completion of the 2018 harvest; and fixed cash rent for the 2018 crop year, in the sum of Four Thousand One Hundred Sixty Dollars ($4,160). A Roll call vote was recorded as follows:
Yes: Holmes, Slater, Bertrand, Bewley, Chausse, Cooper, and Doherty. No: None. Motion carried. 7 yeas, 0 nays.
Motion Approving Police Officer Applicant List And Authorizing The Police Department To Commence Hiring Of A Police Officer:
Motion was made by Alderman Chausse and seconded by Alderman Bertrand to approve a Police Officer Applicant List and Authorizing the Police Department to commence hiring of a Police Officer – Daryl Steinbeck. A Roll call vote was recorded as follows:
Yes: Slater, Bertrand, Bewley, Chausse, Cooper, Doherty, and Holmes. No: None. Motion carried. 7 yeas, 0 nays.
Motion Approving The Replacement Of The Button Building Windows At 105 N. College Avenue, Aledo, Il.:
Motion was made by Alderman Bertrand and seconded by Alderman Slater to approve the replacement of the Button Building windows at 105 N. College Avenue, Aledo, IL., and to approve the quote submitted by Frye Builders & Associates, Inc. 2213 Second Avenue, Muscatine, IA., for the base bid amount of Four Thousand Six Hundred Ninety-nine Dollars and Twenty Cents ($4,699.20). A Roll call vote was recorded as follows:
Yes: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Slater. No: None. Motion carried. 7 yeas, 0 nays.
Motion Approving The Reimbursement Of The Litwiler Water-Line Installation At 810 Nw 3rd Avenue, Aledo, Il.:
Motion was made by Alderman Doherty and seconded by Alderman Chausse to approve the Reimbursement of the Litwiler Water-Line Installation at 810 NW 3 rd Avenue, Aledo, IL., in the amount of Eight Thousand Four Hundred Sixty Dollars and Ninety-seven Cents ($8,460.97). A Roll call vote was recorded as follows:
Yes: Bewley, Chausse, Cooper, Doherty, Holmes, Slater, and Bertrand. No: None. Motion carried. 7 yeas, 0 nays.
Standing Committee Reports: A Joint Public Property, Streets & Sidewalks and Tax Increment Financing (TIF) Committee meeting to be held on Monday, March 26, 2018 at 6:15 o’clock p.m. in the City Council Chambers.
Old Business: No Report.
New Business: A Discussion on the Purchase of Road Salt: Administrator Knackstedt reported as part of the F/Y 2018 General Fund Budget, $20,000 was allotted for the purchase of road salt. The current road salt contract with Morton Salt expires on April 30, 2018. The contract is capped at 800 ton, at a price of $64.20 per ton. The City did submit a form to IDOT to use MFT funds to purchase salt. To date, PWD has purchased 305 tons and would need to purchase another 150-200 ton to fill the storage building back to full capacity. MAYOR Hagloch reported a salt purchase would not be completed this spring and a purchase will be decided upon in fall, 2018.
Adjournment: There being no further business, motion was made by Alderman Chausse and seconded by Alderman Holmes that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:21 p.m.
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