City of Keithsburg Council met May 14.
Here is the minutes provided by the Council:
Mayor Henshaw opened the Meeting at 6:30 pm
Pledge of Allegiance
Alderman Physically Present: Gary Fues, Bill Pinger, Donnie Cox, Ronnie Brock, Don Truitt and Lisa Wessels. Also, Present: Treasurer-Cindy Diehl, Clerk-Terri Gibson, Streets-George Lyle, and WS Operator-William Pinger, Jr.
MSA Grant Updates: Steve Haring and Tyler Wallin were present to give the updates.
Steve explained there is a grant program is available for water and wastewater. However, a preliminary study on the treatment plant needs to be completed prior to applying. He also explained there is a search grant that could possibly pay for the study at little to no expense to the city. The could cost anywhere from $10,000-$20,000. Steve will report back next month with more details. The city would have to front the engineering expenses.
• Wetland Mitigation update: Tyler has been the onsite engineer
▪ Tyler explained that MSA suggests the city not allow H & H to haul dirt to private property owners. There are several risk factors involved hauling to individual property owners. After the project is done the material is the property of the city.
▪ The levee is almost removed, and the project is about 50% complete. They will be working on creating the 2 ponds and doing earth work, which should be completed around the middle of May or early June then the tree planting will be done in the fall.
▪ There was discussion at an update meeting whether to have H & H continue leveling out the dirt at the ballpark and/or make a stock pile. The council wants him to continue flattening it out.
• Storm Water drainage/Storm Pump/Flood Protection: Approve Valley Construction low bid in the amount of $1,188,771.76 and give authorization for Mayor Henshaw to sign a contract as such. Steve explained they are still waiting on permits from IDNR regarding the levee and flood gate. The contract has been awarded, however work cannot start on that part until we receive the permit, therefore they have modified the permit application and are in the process of putting it out for review. If the permitting is not approved there are some risks involved because the contractor will not be able to proceed with the 3rd street flood gate and/or punching the hole in the levee, it may have to be pumper over the levee rather than going through it. Gary made a motion to authorize Mayor Henshaw to sign the contract with Valley; Lisa seconded. Motion carried with all “yes” votes.
• Water Tower update: Most of the steel is here and anticipating the welding crew any day.
Public Comments: Mayor Henshaw explained that Mrs. Gullickson was not present however she had called the office this morning and wanted to thank the city council for allowing our fire truck to greet the veteran’s a few weeks ago.
1. Motion to accept the minutes from prior meeting: Bill made motion to accept; Donnie seconded. Motion carried with all “yes” votes.
2. Motion to accept the cash receipts: Donnie made motion to accept; Ronnie seconded. Motion carried with all “yes” votes.
3. Motion to accept the cash disbursements Gary made motion to accept; Bill seconded. Motion carried with all “yes” votes.
4. Water and Sewer
▪ Water and Sewer Ordinances: Mayor Henshaw, Terri, Bill, and George have been working on creating new ordinances. Please review the final draft ordinances (see attached) and let us know your thoughts. The ordinances were email to Attorney Marcum Spears on May 4th and we are awaiting his comments. This will be on the agenda for the June 11th council meeting for approval.
5. Streets and Sidewalks
• Full Time Seasonal Help Applications: Mike Taylor, John Beattie, Thien Martin, David Gibson, Michael Weatherly and Blake Weatherly. Going to discuss in closed session.
• Lisa asked when we are going to start with mosquito spraying. George explained he will start placing blocks.
6. Fire Department
• Fire Department Appointed: Fire Chief-Jason Malcom; Assistants- Brian Wheeler and Jeremy Malcom; Captain EMR and Treasurer-Judy Brown; Secretary-Daryan Malcom; Captain Brush Truck-Racheul Malcom; Captain Truck3-Jamie Malcom; Members-Dale Parker, Heidi Carle, Josh Howard, Kenny Jo Sargeant, Pat Stevens, Brian Malcom; Auxiliary-Charlie Brown, Clarence Howard, Mike Robbins, and Lisa Robbins.
• Pancake Breakfast Fundraiser May 19, 2018: Clarence Howard explained they will be serving from 7:00am-noon. He also explained they have new people joining the department.
• Mutual Aid Agreement with Oquawka Fire Department: Donnie made motion to accept; Ronnie seconded. Motion carried with all “yes” votes.
• Mayor Henshaw explained Bill Pinger and Don Truitt both had resigned and therefore they no longer have a committee. The fire department is supposed to report to the city council.
7. Police
• Mayor Henshaw suggested the council hire a campground security for holiday weekends and paying them minimum wage. The council want to hire a part-time police officer rather than a security. Donnie made motion to advertise part-time police; Lisa seconded. Motion carried with all “yes” votes.
8. Campground
• Ronnie suggested pro-rating the April monthly camping rate due to the cold weather. Council agreed.
• Fish Fest had purchased the slide for the campground and would like the remaining funds used to pour more concrete pads and Carolyn suggested purchasing Ace Flyer Teeter- Totter from Sam’s for $199.98. Donnie made motion to accept both; Ronnie seconded. Motion carried with all “yes” votes. Council thanked David Gibson and George Lyle for putting it up.
• Lisa mentioned that several campers are asking if there was going to be a Fish Fest this year. Terri explained the Fish Fest was organized by a group of volunteers who are no longer interested. If anyone is interested in volunteering they can contact the campground host.
9. Zoning
10. Resolutions and Ordinances
• Cheryl McIntire land swap for a portion of Twelfth Street between Monroe and Adams due to a situation when the town was originally laid out. Gary made motion to accept; Donnie seconded. Gary-yes; Bill-yes; Donnie-yes; Lisa-yes; Don-yes; Ronnie-yes and Allen-yes. Motion Carried. Donnie made motion to pay 1⁄2 of all legal fees; Lisa seconded. Motion carried with all “yes” votes.
11. Other Business
• Approve closed session minutes from January 9, 2017 through March 12, 2018 to go out for public access: Donnie made motion to accept; Gary seconded. Motion carried with all “yes” votes.
• Drainage Problem at 7th & Adams Street: Mayor Henshaw and the City Council thanked David Gibson for volunteering his time, Bill Slatter for donating his dozer and Russ Hayward for hauling material for filling the washout with dirt in hopes to stop the washout.
• Audit for 2017-2018: Bluckner, Kneer & Assoc, Ltd. has done the audits for the last several years and they have submitted a bid not to exceed $5,800. Gary made motion to accept; Donnie seconded. Motion carried with all “yes” votes.
Motion to go into Closed Session to discuss Off the Hook Revolving Loan Fund Application, George’s Insurance and Full Time Seasonal Help Applications, Bill seconded. Motion carried with all “yes” votes.
Time: 8:25pm
• Full Time Seasonal Help and pay $10.00 per hour: Donnie made a motion to hire David Gibson; Ronnie seconded. Motion carried with all “yes” votes. Lisa suggested keeping Mike Taylor’s application for just mowing. Donnie made a motion to hire Mike Taylor for Part-Time Seasonal Help and work 2 or 3 days a week; Bill seconded. Motion carried with all “yes” votes.
Donnie made a motion to adjourn, Ronnie seconded. Motion carried with all “yes” votes.
https://docs.wixstatic.com/ugd/c8c066_b6222ee7652548a69e449cc895c5abd5.pdf
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