Village of Rapids City Village Board met May 1.
Village of Rapids City Village Board met May 1.
Here is the minutes provided by the Board:
This Regular Board meeting was called to order by President Mire at 7:00 p.m. All present joined in the Pledge of Allegiance.
Roll Call: Present - Fiems, Clark, Fowler, Mire, Rankin, Robertson, and Schneider.
Absent - None.
Also Present - Hampton Police Chief Teri Engle, Ryan Bump, Missy Housenga-Clerk, Ben Barber-Treasurer and 7:29pm Ray Coleman of Avazar Government Solutions.
A quorum was established.
Consent “Omnibus” Agenda: Fiems motioned to approve 04/10/2018 Committee of the Whole Meeting Minutes, 04/10/2018 Regular Board Meeting Minutes, 04/2018 Treasurer’s Report presented by Barber, 05/2018 Monthly bills, Clark seconded. All members voted yes. Motion carries.
Persons To Address The Board: None
President - Mire: Mire explained the Village received a thank you note from the Mink family for the use of the Community Center after their son’s funeral.
Mire then addressed the Village Office ceiling and lighting and fans. A recommended bid from S & B General Contractors was received in the amount of $3162.00 for the ceiling; lighting bid came in at $1821.00 from Advantage Electric. Fans would be purchased by the Village to save money. Rankin recommended the doors to the Village Office and Community Center be addressed right away as there have been issues with the locking of the doors. Mire explained the lowest bid for the doors was $2120.00 for the lower level. Bump looked at the doors, no visible signs of rust, but doors do get repainted to avoid rusting. Schneider motioned to replace door locking hardware at a cost not to exceed $750.00. Rankin seconded. All members voted yes. Motion carries. Robertson motioned to accept the bid of S & B General Contractors for the Office ceiling not to exceed $3162.00 and the Office lighting by Advantage Electric not to exceed $1821.00. Fowler seconded. All members voted yes. Motion carries.
The Community Center ceiling was then addressed by Mire. Samples of acoustical ceiling tiles were provided by Builders Sales and Service Company for Board review. A bid was also presented for nine panels to be installed at the cost of $5760.00 for white panels or $7650.00 for pecan panels. No lighting would be affected by the installation of the panels. Rankin motioned to approve the purchase and installation of nine white 4’x6’ panels for the Community Center not to exceed the bid amount of $5760.00. Fiems seconded. All members voted yes. Motion carries.
Bids were received to replace the Community Center main entry door. S & B General Contractors came in with the lowest bid of 2700.00. Fiems motioned to approve the installation of the new Community Center door, work to be conducted by S & B General Contractors cost of work not to exceed $2700.00. Rankin seconded. All members voted yes. Motion carries.
Mire asked to Board to approve the prepared 2018/2019 Operating Budget. Mire noted the Village is financially strong. The Budget was reviewed at the Public Hearing earlier today. Rankin motioned to approve the 2018/2019 Operating Budget as presented.
The prepared 2018/2019 Appropriation Ordinance was read by Mire. Mire did note this fiscal year the Village will abide by the Appropriation Ordinance and the Budget Ordinance. The 2019/2020 fiscal year the Village will go to the single Operating Budget system. Robertson motioned to accept the Appropriation Ordinance for 2018/2019 as presented. Fiems seconded. All members voted yes. Motion carries.
Police Report - Chief Engle: Report as presented. Mire thanked the Chief and Mayor of Hampton for their work once again on the renewal of the contract for Police Protection with our Village. Tour DeBrew is this coming weekend, two Police Officers will on duty providing safe crossing for all participants of IL Route 84. Two major investigations that took place in Rapids City were wrapped up this last month with two people being sentenced to Federal Prison.
Fire Report - Chief Carey: No report.
Attorney - G. Lee - : Nothing to report.
Director Of Public Works Report – Bump: Report a presented. Addressing the Public Works Report, Bump asked the Board to approve the well # 2 rehab in the amount of $12,000.00 with work to be completed by Peerless. Every five years one of the two well pumps will need to be rehabilitated. Fiems motioned to approve well # 2 rehab by Peerless the amount not to exceed $12,000.00. Rankin seconded. All members voted yes. Motion carries.
Robertson motioned to approve the purchase of ball park Lyme and rock not to exceed $4000.00. Fiems seconded. All members voted yes. Motion carries.
Rankin motioned to approve the purchase of a tablet not to exceed $750.00. Fiems seconded. All members voted yes. Motion carries.
The restrooms located at the Boat Dock will reroofed with in the week.
Robertson motioned to approve the purchase of John Deere tractor forks purchase price not to exceed $1000.00. Fowler seconded. All present voted yes. Motion carries.
Fiems motioned to approve the purchase of a saw cart purchase price not to exceed $600.00. Rankin seconded. All members voted yes. Motion carries.
Building, Zoning & Planning - Fiems: Building permits were issued for projects costing $73,523.00 this last month, permit fees collected were $1182.00.
Personnel & Finance - Clark: Azavar Government Solutions representative Ray Coleman briefed the Board about services they could provide the Village. Azavar would audit Village finances and agreements to help collect any unpaid contractual moneys. A 45% of funds collected would be Azavar’s payment for their services on new funds collected within three years, any funds collected after 3 years would be 100% to the Village. It was asked by the Board and President for Azavar to provide a copy of an agreement and a history of other government agency our size for review before any decisions were made on this matter. No donation at this time will be given to Birdie’s For Charity.
Infrustructure - Rankin: Hydrant flushing will be conducted at the end of May.
Elections - Mire: Nothing to report at this time.
Parks, Recreations & Cemetery- Robertson: Nothing to report at this time.
Ordinance & Licenses – Schneider: Rankin motioned to amend Title VIII, Chapter 1, Article 2, Section 21 of the Water Ordinance to read Discontinuing Use Of Water. When the signed holder of a contract for water at a given premises is desirous of discontinuing the use of water, he shall give notice in writing to the Superintendent at the Village Hall office, who shall then cause the water to be turned off and the meter removed. Water rents or charges for service shall be made until such notice is given. When water service is discontinued, a charge of Seventy Five Dollars ($75.00) shall be made and collected before turning on water and renewing service. Fowler seconded. All members voted yes. Motion carries.
Community Relations, Event Planning & Public Saftey - Fowler: Fowler reported the results of the E-Waste and Community Clean-up events. Thirty-six residents took advantage of the E-Waste Event filing two dumpsters. Next year the Village will hire three independent contractors to help load the heavy waste materials for this event. Funding was added to the budget to accommodate three contracted workers at $15.00 per hour. The Community Clean-up held on April 28th was a success with 15 volunteers helping clean up the community. Fowler will be calling the owners of Brother’s Restaurant to see if garbage receptacles can be added to the truck parking area.
Mire announced the Military/Veteran’s Luncheon to be held on May 19th from 11am to 1pm will be catered by Smokey’s Country Diner.
Old Business: After research and verifications with the Building Inspector the Board agreed to leave the Building Ordinance as is, therefore not raising the minimum project fee for permitting.
New Business: None.
Public Discussion: None.
Having no further business to conduct at this time, Fiems motioned to adjourn this Regular Board Meeting, Robertson seconded. The motion passed, President Mire adjourned by consensus of the Board at 8:02 pm.