Moline Public Library Board of Directors met May 10.
Here is the minutes as provided by the board:
Present: Gary Koeller, Sue Blackall, Regina Nelson, Scott Bull, Colleen Rafferty, Diane Sommers, Wayne Smith, JoAnn Waldron, Dee Runnels
Staff: Bryon Lear, Sue Wheatley, Jennifer Christiansen, Lisa Williams, Deborah Shippy, Christina Conklin, Kelly Giovanine, Marta Timbrook
I. Business Meeting Called to Order
President Koeller called the meeting to order at 12:00 p.m. in the Platinum Room of the Moline Public Library.
II. Roll Call, Sue Wheatley, Recorder
Roll call was taken with Koeller, Blackall, Nelson, Rafferty, Bull, Sommers, Smith, Waldron and Runnels present. Absent: None
III. Approval of Agenda
The agenda was approved as presented.
IV. Approval of Minutes 12 April 2018 Regular Board Meeting
Rafferty moved to approve the minutes from the 12 April 2018 regular Library Board meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded and passed unanimously.
Approval of Minutes 12 April 2018 Policy Committee Meeting
Waldron moved to approve the minutes from the 12 April 2018 Policy Committee meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded and passed unanimously.
Approval of Minutes 25 April 2018 Art Committee Meeting
Nelson moved to approve the minutes from the 25 April 2018 Art Committee meeting previously distributed by e-mail/mail to each Trustee. The motion was seconded and passed unanimously.
Included in packet.
VI. Director’s Report (Lear)
Lear reported the FY2017 Per Capita funds have been received and were earmarked in the 2017 budget. A letter was also received from Jesse white, Secretary of State, in regards to the FY2018 Per Capita Grant. The Library will receive $54,353.75 which is higher than the FY2017 Per Capita Grant.
The Library was also awarded the Back to Books Grant in the amount of $2,500. This grant will fund the expansion of the IL History materials.
Shred day was a success with 348 cars going through in 2 ¼ hours.
Lear met with Don Goff, City IT Manager, to discuss the Library IT merge with the City. Everything seems to be going great.
Lear reported, with a consensus of the Art Committee, Zahn will loan the library one of his own outdoor art sculpture along with another outdoor sculpture from a yet to be determined artist. Target placement is the end of May/beginning of June.
The United Way tax season was a great success with 646 family’s taxes being filed and completed for free. What a great community impact!
Moline Public Library is partnering with United Way, Eastern Iowa Community Colleges, Davenport Public Library, Rock Island Public Library, the Putnam, the Figge, and the River Music Experience on a grant that would fund a new half-time position at EICC called an Experiential Learner Coordinator (ELC). The ELC would serve as a liaison to each of the partner’s experiential learning services and provide funding for each partner to enhance their experiential leaning services.
The VR experience is coming to an end with a pick up date of 31 May. The VR has been a huge success!
The typically green lights that shine on the trees/bushes around the outside of the library will turn to red, white and blue for the summer. Make sure to drive by and take a look.
Conklin and Williams outlined the Summer Reading dates and events. Giovanine passed out Birdies pamphlets.
VII. Financial Reports
The Board of Director’s reviewed the list of library bills as of 30 April 2018. The payment of the individual bills, totaling $27,198.89 was approved and ratified upon the motion of Runnels. The motion was seconded and passed unanimously.
VIII. Committee Reports
A. Executive Committee (Koeller, Blackall, Nelson)
B. Building and Grounds Committee (Bull, Waldron, Smith)
C. Policy Committee (Runnels, Rafferty, Sommers)
Met on 12 April to discuss four policies. After discussion, Runnels moved to accept the Unattended Children Policy, Meeting Room Policy, Information Services Policy and the new Circulation Policy as presented. The motion was seconded and approved unanimously.
D. Art Committee (Nelson, Rafferty, Runnels)
The Art Committee met on 25 April. The Committee approved the purchase of artwork by Corinne Smith, entitled “Unit 2016” for $1300. The Committee also discussed the next fundraising event to be held in 2019. The Committee would like to work with Zahn and Giovanine to plan the event.
IX. Unfinished Business
X. New Business
A. Policy Reviews
Discussion was held under the Policy Committee report.
B. In-Service Date Change
Runnels moved to approve the date change for the Library In-Service from 23 August to 28 September. The motion was seconded and approved unanimously.
Lear will talk to Engineering in regards to the safety issue regarding the trigger for the traffic light leaving the library.
XI. Public Comment
XII. Executive Session
There being no further business brought before the Board, the meeting was adjourned at 12:55 p.m.