Village of Carbon Cliff Village Board of Trustees met June 19.
Here is the minutes provided by the Board:
Village President Bill Hintz called the meeting to order at 7:06 p.m.
Members President: Todd Cantrell, LeeVon Harris, Alma Neels, Larry Scott
Members Absent: Keith Curry, Robert Dreher
Others Present: Nick Gottwalt, Director of Community & Administrative Services (D.O.C.A.S.); & Karen L. Hopkins, Village Clerk
Village President’s Agenda item discussed:
• Ordinance No. 2018-15 is adopting the Prevailing Wage Rates which by law needs to be adopt in June of each year.
• Nick Gottwalt, D.O.C.A.S. would like to attend the 2018 IML 105th Annual Conference, September 20-22 at the Chicago Hilton, Nick was unable to attend last year.
• The Village will be temporarily restricting parking in Merry Oaks, Whispering Oaks Court, Villa Pines Circle, Kingsbury Drive, Old Colona Road and Orchard Lane to “No Parking Tow Zone”. This is for the time during the set up and John Deere Golf Classic.
Meetings / Conferences:
• D.O.C.A.S. Gottwalt plans on attend both the Illinois Department of Revenue Local Government Workshop, Thursday July 19, 2018 in East Peoria, IL from 9:00 a.m. to 12:00 p.m. and the 2018 IML 105th Annual Conference, September 20-22 at Chicago Hilton.
Committee items discussed:
Public Properties:
• Need to check at the Recorder of Deeds office about the sewer easement for 6th Street.
• Letter good to send out that Nick Gottwalt, D.O.C.A.S. drafted for Carpenter Training Center requesting assistance in building the dugouts. Looks good
• Discussed Foley Construction quote for new roof on park pavilion, go ahead and approve.
• Need to add rock chip to Woodlawn, asphalt melts during the hot months and is very sticky.
• Discussed installing fence Trustee Keith Curry has along the South side of Village Hall (1001 Mansur Avenue) property line. Decided to wait on this.
Public Safety:
• Rock Island County Sheriff’s Sargent Eric Shaver gave the update on calls for the month of May 2018. There 353 total calls, which is about average.
• Discussed the residential demolition requirement ordinance and moving forward to adopt.
Public Work:
No minutes available, Chairman Trustee Keith Curry was absent.
Administration Committee Meeting:
• Discussed the need to update software used for the Village website. The approximately cost is $6,000.00 and will be added to the 2019 budget.
• Discussed required license for the maintenance Employees, correct class is D.
• Odometers will be entered at time of filling with gas and entered before receipt is printed, this will then reflect on the receipt as well as the statement.
Old Business items discussed:
• Village President Hintz updated the Board on the statues of the Aaron & Tina Dunn vs The Village of Carbon Cliff law suite for vacating the 169th Street in the East Lawn Addition. At this time it is felt it in the best interest of the Village to continue with their request for interrogatories within twenty-eight (28) days of the service. Approximate cost is $15,000.00.
• Old Orchard Estates is complaining about the water smell and taste. Village has checked it out everything on the Village side of water treatment is good. When checking chlorine in water at the office of Old Orchard Estates it was fine, checking water in the same building the water showed no chlorine. There is something wrong inside the buildings of Old Orchard that is killing out all the chlorine. They will be notified in writing about the results.
Motion 1: Motion by Neels to establish Consent Agenda, as follows:
5. Village President’s Agenda:
a. Adopt Ordinance No. 2018-15, “An Ordinance Adopting Prevailing Wage Rates”.
b. Approve sending Nick Gottwalt to the 2018 IML 105th Annual Conference, September 20-22 at the Chicago Hilton, 720 Michigan Avenue. Conference Package $310.00, Hotel rate $262.00 per night. Estimated travel $175.00. Meal Cost $150.00.
c. Temporarily restrict parking in accordance with Title 2, Article 4, Section 24 of the Village Code, declaring the following streets: Old Colona Road, Troy Drive, Orchard Lane, Oakwood Court, Lincolnwood Drive, Lindenwood Avenue, Woodlawn Avenue, Whispering Oaks Court, Villa Pines Circle, Kingsbury Drive and Orchard Lane, a “No Parking Tow Zone”, for 24 hours per day beginning 7:00 a.m. on July 9, 2018 and ending 11:59 p.m. on July 15, 2018.
8. Committee Meetings:
a. Public Properties Committee:
1. Approve quote from Foley Contracting, LLC, to do a complete tear-off, disposal and reroof of the Carbon Cliff Park Pavilion located at 343 N. 1st Avenue in Carbon Cliff for a total cost of $5,400.00
2. Approve the purchase of approximately 6-cubic yards of rock chip to spread on Woodlawn Avenue between properties 2108 and 2124. Area to cover 100’ long by 20’ wide.
3. Approve Cantrell’s Towing as the official tow company during the week of the John Deere Classic, July 9-15th, 2018.
b. Public Safety Committee:
1. Approve Ordinance No. 2018-12, “An Ordinance Of The Village Of Carbon Cliff, Rock Island County, Illinois, Amending The Residential Demolition Requirements”. (all accessory structures from the property including, but not limited to detached garages, carports, sheds, storage buildings, swimming pools, and decks unless the principal residential dwelling has been reconstructed).
c. Public Works Committee:
1. Approve an engineering agreement between IMEG and the Village of Carbon Cliff to perform the necessary work needed for the replacement of six water valves within the Corporate limits. (Cost is $1,000.00)
2. Approve quote submitted by the Dorner Company, Sussex, Wisconsin, for the repair or replacement of the 12” Altitude Cla-Valve located at 344 ½ Valley View Drive and inspection of three (3) existing OCA Valves and the for two (2) technicians with an estimated 2-days required, total cost not to exceed $30,000.00.
d. Administration Committee:
1. Adopt Ordinance No. 2018-13,” An Ordinance Providing For The Regulations Of And Application For Small Wireless Facilities”.
2. Adopt Ordinance No. 2018-14, “An Ordinance Approving The Execution Of A Revised Planned Equipment Maintenance Agreement For An Onan 150kW Generator At Pump House ‘A’ And Kohler 60kW At Pump House ‘B’ For Three Years With Cummins Inc., Rock Island, Illinois.” (Agreement Originally Adopted With Ordinance No. 2018-05)
9. Minutes / Reports / Public Notices:
b. Monthly Clerk’s Report for May 2018, as presented approved/filed;
c. Monthly Collector’s Report for May 2018, as presented – approved/filed;
d. Monthly Maintenance Comp Time Report for May 2018, as presented – approved/filed;
e. Monthly Treasurer’s Report for May 2018, as presented – approved/filed;
f. Minutes of the Public Properties Committee Meeting of June 11, 2018, as presented / amended – approved/filed;
g. Minutes of the Public Safety Committee Meeting of June 11, 2018, as presented – approved/filed;
i. Minutes of the Administration Committee Meeting of June 12, 2018, as presented – approved/filed;
j. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Dated June 7, 2018. Site Name: John Deere Foundry Landfill – Route 84 and 14th Avenue, East Moline, Illinois. IEPA ID#1618100017 -Description of Project: A Supplement Permit Application is being submitted for the installation of a gravel road east to west across the landfill in order to move equipment from a construction / remediation project taking place adjacent to the landfill to an approved site. Surrounding land usage and geographic conditions make this the only viable way to move equipment for the project. Placed on view for public comment; and
k. July 11, 2018; Illinois Commerce Commission, Mid-American Energy Company – Verified Petition for Reconciliation of Revenues Collected under Rider PE – Purchased Electricity. Docket #182002. Notice is hereby given by the Administrative Law Judge that a Prehearing Conference in the above entitled matter will be held at the offices of the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-800, on July 10, 2018, at the hour of 1:00 P.M. – Placed on view for Public Comment.
12. Approval of Bills / Payroll / Transfer / Voided Checks:
a. Approve Bills / Payroll / Transfers / Voided Checks
Second by Harris. Motion carried by the following roll call vote:
Cantrell-yes; Harris-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Motion 2: Motion by Scott to approve Consent Agenda as established:
5. a., b., c. Village President’s Agenda
8. a.1., a.2., a.3., b.1., c.1., c.2., d.1., d.2. Committee Meetings
12. a. Bills / Payroll / Transfers & Voided Checks
Second by Cantrell. Motion carried by the following roll call vote:
Cantrell-yes; Harris-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Clerk Hopkins informed everyone that today when the driver from Republic Services checked in with Village Hall after finishing his route, he stated one lady had her trash stacked 4’ higher than the top of can. This time he allowed her 2 dumps and told her to call Village Hall if she needs additional cans for service.
Motion 3; Motion by Neels to adjourn. Second by Scott.
Motion carried by the following roll call vote:
Cantrell-yes; Harris-yes; Neels-yes; Scott-yes
4-yes, 0-no, 2-absent
Meeting adjourned at 8:29 p.m.
http://www.carbon-cliff.com/BM_06-19-2018_Minutes.pdf
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