Village of Carbon Cliff Village Board of Trustees met May 15.

By Lhalie Castillo

Jul 26, 2018

Here is the minutes provided by the Board:

Village President Bill Hintz called the meeting to order at 7:05 p.m.

Members President: Todd Cantrell, Keith Curry, Robert Dreher, LeeVon Harris, Alma Neels, Larry Scott

Members Absent: None (Trustee LeeVon Harris left at 8:23 p.m.)

Others Present: Captain Ron Erickson, Rock Island County Sheriff’s Office; Nick Gottwalt, Director of Community & Administrative Services (D.O.C.A.S.); & Karen L. Hopkins, Village Clerk

Village President’s Agenda item discussed:

• Captain Ron Erickson, Rock Island County Sheriff’s Office presented pictures of the Civil War Soldier’s Monument Restoration Project. Captain Erickson thanked the Village for their donation and support to the project. He passed around pictures of the new statue, and explained the fund raising is continuing to allow for the name of the soldiers to be put on base of statue.

• The inspector did an inspection on the new gas piping installed by Alvarado Plumbing for new generator at Pump House A on 1st Street. The underground pipe needs to be gas company gray (which they will allow to be spray painted) and a flex pipe needs to be installed deeper in the ground to prevent a weed eater from hitting it. Alterations needed since the connection for the gas piping to the generator is so close to the ground.

• Discussed in detail trailers to haul the skid steer and attachments. Looking at weight, length, overall value of trailers.

Motion 1: Motion by Curry to approve the purchase of a skid steer trailer Brand: B & B; Make / Model TBCT2016ET; from Vendor: Martin Equipment at a total price of $8,000.00.

Second by Neels. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes

6-yes, 0-no, 0-absent

Motion 2: Motion by Neels to approve the purchase of skid steer clean sweep pick up broom Make/Model 901065, 320058, 900579 from Vendor: Quick Attachments at total price of $5,430.00. Second by Scott. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes

5-yes, 0-no, 1-absent

Motion 3: Motion by Curry to approve the purchase of skid steer Dust Control Water Kit (2 – 20-gallon water tanks with sprayer assembly included) Brand: Rain Maker; Make/Model 901110 from Vendor: Quick Attachments at total price of $2,400.00.

Second by Cantrell. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes

5-yes, 0-no, 1-absent

Motion 4: Motion by Neels to approve the purchase of a skid steer Brush Mower / cutter Brand: EZ Mow; Make/Model: Utility Brush Mower 72” mower product #900334 and Flat Faced Factory Installed Couplers product #320058 from Vendor: Attachments Direct, LLC (Quick Attach) at a price of $4,080.00. (See Board Meeting Minutes Of 6/5/18, This Motion Is Voided/Cancelled. Incorrect Mower, Mower Above Does Not Have The Floating Action Of Mower Village Wants.)

Second by Cantrell. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes

5-yes, 0-no, 1-absent

• Discussed the need to have the Cla-Vals (CVS valve at the 10th Street control pit connecting the two Village utility systems serviced professional. The valve was installed in 2001 or 2002. According to Village Engineer Jack Kusek (IMEG out of Ottawa, IL) they type of valves need professional maintenance / service from time to time. There is a possibility this could be causing some of the water main breaks in the past on top of hill, if the valve is opening or closing too fast and slamming the main with water and pressure. Need to have valve working and on auto to switch when needed as it was designed to do.

Committee Meeting items discussed:

Public Properties Committee Meeting:

• Discussed the purchase of a trailer to haul the Skid Steer. Trustees requested more information before making a final decision on purchase.

• Discusses attachment for the new John Deere Track Loader (skid steer): Broom, dust control water kit to work with broom or alone, brush hog type mower to use on skid steer for major over growth of weeds and small trees.

Public Safety Committee Meeting:

• Rock Island County Sheriff’s Sargent Dustin Edwards presented the call report for the month of April 2018. There was a total of 350 calls for service. This includes EMS calls, traffic stops, area business checks, etc.

Public Works Committee Meeting:

• Reviewed and discussed Water Solutions Unlimited Inc. for Chemical Supplies / Mini-bulk bleach. It was decided at this time we will leave the current system in place.

• Radium level is at 5.44 on last test results should be less than 5.

• Discussed the need to have the Cla-Valve at N 2nd Avenue & 10th Street, service and repaired by a professional service.

• EPA is requiring the Village to replace the flow meters on each of the Wells #1 & #2 located in Pump House A.

Motion 5: Motion by Scott to establish the Consent Agenda, as follows:

5. Village President’s Agenda:

b. Acknowledge and ratify authorizing Alvarado Plumbing to return to Pump House A to paint the underground gas piping with the gas company gray and deepen the flex pipe so weed eater can not possibly nick the gas piping.

h. Authorize Clerk Hopkins to contact Dorner Valves and Automation (rep for Cla-Valvs (CVS valve at 10th Street control pit connecting the two Village Utility Systems. This will be at a time and material rate.

8. Committee Meetings:

a. Public Properties Committee:

1. Purchase 10 tons of MSA material (sports sand) from RiverStone Group Inc. at $11.00 per ton for the MSA sports sand and $7.75 for hauling; a total not to exceed $200.00.

d. Administration Committee:

1. Approve donation from Hotel Tax Fund to Rock Island County Historical Society % Civil War Soldiers’ Monument Restoration Project.

2. Approve using Tim Gillett as part-time in maintenance to help catch up when falling behind due to projects in maintenance, at a rate of $19.14 per hour.

9. Minutes / Reports / Public Notices:

a. Monthly Clerk’s Report for April 2018, as presented – approved/filed;

b. Monthly Collector’s Report for April 2018, as presented – approved/filed;

c. Monthly Maintenance Comp Time Report for April 2018, as presented – approved/filed;

d. Monthly Treasurer’s Report for April 2018, as presented – approved/filed;

e. Minutes of the Public Properties Committee Meeting of May 7, 2018, as presented – approved/filed;

f. Minutes of the Public Safety Committee Meeting of May 7, 2018, as presented – approved/filed;

g. Minutes of the Public Works Committee Meeting of May 8, 2018, as presented – approved/filed;

h. Minutes of the Administration Committee Meeting of May 8, 2018, as presented – approved/filed;

j. Illinois Commerce Commission dated April 25, 2018, Mid-American Energy Company Case #18-0619, Mid-American Energy Company Rider TS – Transmission Service Petition for Reconciliation of Revenues “Notice of a Prehearing Conference” To All Parties of Interest: Notice is hereby given y the Administrative Law Judge that a Prehearing Conference in the above entitled matter will be held at the offices of the Commission, Chicago, Illinois, Michael A. Bilandic Building, 160 North LaSalle, Suite C-800, on May 17, 2018, at the hour of 1:30 P.M. – Elizabeth A. Rolando, Chief Clerk – Placed on view for public comment.

12. Approval of Bills / Payroll / Transfers / Voided Checks:

a. Approve Bills / Payroll / Transfer / Voided Checks:

Second b Dreher. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes

5-yes, 0-no, 1-absent

Motion 6: Motion by Cantrell to approve Consent Agenda as established:

5. b. Village President’s Agenda

8. a.1., d.1., d.2. Committee Meeting

9. a., b., c., d., e., f., g., h., j. Minutes / Reports / Public Notices

12. a. Bills, Payroll, Transfers and Voided Checks

Second by Curry. Motion carried by the following roll call vote:

Cantrell-yes; Curry-yes; Dreher-yes; Neels-yes; Scott-yes