Rock Island Today

Village of Rapids City Village Board met June 12.

Here is the minutes provided by the Board:

This Regular Board meeting was called to order by President Mire at 7:00 p.m. All present joined in the Pledge of Allegiance.

Roll Call: Present - Clark, Fowler, Mire, Rankin, and Robertson.

Absent – Fiems and Schnieder.

Also Present - Hampton Police Officer D. Perley, Ryan Bump, Missy Housenga-Clerk, Attorney Graham Lee, Ben Barber-Treasurer Mike DeMarlie, Sarah Ford and Velma Kopatich.

A quorum was established.

Consent “Omnibus” Agenda: Robertson motioned to approve Public Hearing Minutes 05/01/2018, Regular Meeting Minutes 05/01/2018, Monthly Bills 06/2018, and Treasurer’s Report presented by Barber 05/2018. Rankin seconded. All present voted yes. Motion carries.

Persons To Address The Board: Mike DeMarlie addressed to the Board asking for a revision to the Golf Cart Ordinance to allow UTV, utility task vehicle. DeMarlie presented copies of Hampton and Carlyle Illinois’ ordinances stating the allowance of such vehicles with stipulations. Through discussion it was identified President Mire will work with Clerk Housenga and the Chief of Police to suggest the proper modifications to the ordinance. A Committee of the Whole Meeting was scheduled for July 10th, 2018 from 6:30pm to 7:00pm. At the meeting review of additional information is to be presented to the board about UTV machines and review of proposed modifications of Village Ordinance.

President - Mire: Mire reported a thank you was sent to the Village from Tour DeBrew.

On June 13th from 10:00am to noon, State Representive Tony McCombie will at the Rapids City Community Center for her Traveling Office, welcoming all to visit and voice any concerns.

Mire asked the Board to approve the Prevailing Wage Ordinance as presented. Robertson motioned to approve the Prevailing Wage Ordinance. Fowler seconded. All present voted yes. Motion carries.

Mire asked the Board to consider the Platinum Information Services contract. Clerk Housenga explained the services offered. Housenga furthermore reported the total cost for nine email addresses, IT Complete and 24X7 Monitoring to be $1990.50 beginning August 1st, 2018 through the remainder of the fiscal year, the budgeted amount was $2052.00. Mire added no more personal email addresses would be used for Trustee and the Public Works Director. Rankin motioned to accept the Platinum Information Services agreements. Clark seconded. All present voted yes. Motion carries.

Police Report - Chief Engle: Report as presented.

Fire Report - Chief Carey: April and May of 2018 reports were presented.

Attorney - G. Lee - : Nothing to report.

Director Of Public Works Report – Bump: Bump reported he has been in contact with McClintock about drainage project. This project was budgeted at $30,000.00 bids were presented in three phases; Phase #1 would be working on the south side of 4th Avenue at a cost of $12,460.00; the east side of 14th Street, north of 4th Avenue would be were Phase #2 would take place at a cost of $7,500.00; Phase #3 work would be done on the north side of 4th Avenue from Village Hall to 14th Street at a cost of $19,650.00. Bump recommended completing Phase #1 and Phase # 2 this year, if the recommendations were approved the project would begin in August and forecasting the project lasting approximately two weeks. Rankin motioned to approve Phase #1, South side of 4th Avenue, at a cost of $12,460.00 and Phase #2, East side of 14th Street North of 4th Avenue, at a cost of $7,500.00. Fowler seconded. All present voted yes. Motion carries. Mire thanked the Board for starting this project, stating he hopes this project will give some of the residents drainage relief.

Building, Zoning & Planning - Fiems: A total of 14 permits were issued for the month of May reported by Clerk Housenga, 11 general permits, 2 plumbing permits, 1 new construction permit.

Personnel & Finance - Clark: Donation request were approved and awarded to Riverbend Food Bank in the amount of $50.00 and Wounded Warrior’s Project in the amount of $100.00. At this time no donation will be given to Trees Forever.

Infrustructure - Rankin: Replacement curb and gutter on 17th Street in the 900 block and replacement of a section of sidewalk along Route 84 between 14th and 17th Streets bids were reviewed. Bids were provided by Tom Frasier. The curb and gutter project was bid to cost of $2,000.00, this an unexpected expense, but there is allowance within the budget for this type of expenditure. Rankin motioned to approve the replacement of a section of curb and gutter on 17th Street at a cost of $2,000.00. Clark seconded. All present voted yes. Motion carries. The bid for sidewalk replacement along Route 84 and culver came in at $1,000.00. The Village already has the culver drainage tube; therefore this is why the bid is low. Bump recommended a motion of a not to exceed $2,500.00 dollar amount as other sections of the sidewalk need to be replaced and not just the section involving the culvert. Rankin motioned to approve to replacement of culver and complete sidewalk repairs not to exceed $2,500.00. Fowler seconded. All present voted yes. Motion carries.

Rankin noted the bid for Monroe Snow Fighter Package for the new 2019 Ford F-550 the Public Works Department is requesting approval to purchase. Bump states the truck will not be built until August or September of 2018. The pricing for the truck with accessories at State contracted pricing comes in at approximately $80,200.00. Bump is speculating the current dump truck the Village owns will have a trade-in value of $20,000.00. Mire noted the Village has saved for this truck for years and during the budget process allotted $75,000.00 for this purchase. Robertson motioned to accept and purchase the State contracted price to purchase a Ford F-550 and State contracted pricing to outfit the truck by Monroe Truck Equipment total cost not to exceed $82,000.00. Fowler seconded. All present voted yes. Motion carries.

Elections - Mire: Nothing to report at this time.

Parks, Recreations & Cemetery- Robertson: Robertson noted a tree located at Shulers Shady Grove that needed to be taken down. Bump stated he was aware of the situation and after the Assistant Public Works Director returns from vacation it will be removed. Stump removal will follow.

Play and Park Structures bid to replace and update playground equipment to make Sulphur Creek Park compliant, this project has been know as Phase #1 in the budget process. New swing set and Whirl With Me, merry-go-round, equipment will be installed with a plastic boarder enclosure. Two handicap accessible ramps were in the quote, one is to be installed at Sulphur Creek Park and one at Riverbend Park to ensure everyone can use the equipment. Total quote from Play and Park Structures was $9186.69. Swing seats are not included in bid as Public Works Department just replaced the seats. Clark motioned to approve the Phase # 1 project by Play and Park Structures. Rankin seconded. All present voted yes. Motion carries.

Robertson presented a bid from Mulchscapers in the amount of $5,500.00 for Sulphur Creek Park and $1,620.00 for Riverbend Park. With the new playground area designed for Sulphur Creek Park a large amount of mulch will be needed to fill the area. Touch-up of mulch at Riverbend Park will be required as well. It was identified neither park is compliant with the depth of mulch currently under equipment. This project would allow us to be compliant therefore reducing risk. Robertson noted if Mulchscapers hauls and spreads the mulch, this would also reduce the risk of injury to Village staff. A 5% discount is given if the payment for goods and services are paid in full prior to the project. Rankin motioned to approve with the bid from Mulchscapers for Sulphur Creek Park in the amount of $5,500.00 and Riverbend Park for $1,620.00, paying for goods and services in advance to receive the discount. Clark seconded. All present voted yes. Motion carries.

Ordinance & Licenses – Schneider: Nothing to report at this time.

Community Relations, Event Planning & Public Saftey - Fowler: Fowler explained herself and Trustee Clark sought bids for the removal of railroad ties and grade the hill on the west side of Village Hall. Bids were received from Hansen’s Artistic Landscaping, Murfs Turf and Uncommon Ground. Through discussion it was identified the project will be postponed at this time to allow for more funding to add an extension of the current retaining wall. Robertson would like to see a Veteran’s memorial in the future along the main thoroughfare in the Village.

Old Business: Mire reported results of the Veteran’s Luncheon held on May 19th. The Quad Cities Vet Center would help by calling the Veterans within Rapids City to bring awareness to the event next year. Rankin noted it would be good gesture to include first responders.

New Business: Mire explained he authorized a credit to sewer charges in the amount of $9.48 to a resident that purchased a second meter but could not have it installed prior to filling pool.

Mire also addressed an issue that arose over the past weekend at the Community Center. Public Works Director Bump had to be called in to fix the leaking condensation drain on the central air unit during a wedding reception. The renters stated the central air conditioning could not keep up with the heat and therefore their cake melted. Bump stated there was water on the floor in the storage closet and in the hall area when he was called in. Mire asked the Board if it was their pleasure to give a refund to the rental, the rental fee was $250.00. Rankin motioned to refund $125.00 to Samantha Berthoud due to malfunctioning equipment during her rental. Clark seconded. All present voted yes. Motion carries.

Mire addressed the complaints of trucks utilizing 12th Street, concerning speed and Jake brakes. Mire understands the traffic on the road is from local farmers, but we need to ensure the safety of our residents. Mire has been in touch Chief Engle, Rep. McCombie and County Highway Department. Mire is looking into other options to try and get the issues resolved.

Public Discussion: Officer Perley introduced himself as he is a newer Officer with the Department.

At this time, 8:21pm, President Mire explained the Board needed to go into Executive Session to discuss a legal matter. Rankin motioned to enter executive session. Robertson seconded. All present agreed. Motion carries.

Open Session of this Regular Board Meeting resumed at 8:26pm.

Mire explained the Village has excess property located within Rapids City to be sold. Rankin motioned to approve the appraisal of 535 19th Street; list the property to be sold upon receipt of appraisal in accordance to State and Local laws with a sealed bid required of minimum of the appraised amount of the property. Fowler seconded. All present voted yes. Motion carries.

Having no further business to conduct at this time, Rankin motioned to adjourn this Regular Board Meeting, Fowler seconded. The motion passed, President Mire adjourned by consensus of the Board at 8:28 pm.

http://www.rapidscity.us/minutes/20180612.pdf