City of Keithsburg Council met September 10.
City of Keithsburg Council met Sept. 10.
Here is the minutes provided by the Council:
Mayor Henshaw opened the Meeting at 6:30 PM
Pledge of Allegiance
Alderman Physically Present: Gary Fues, Bill Pinger, Donnie Cox, Ronnie Brock, Don Truitt and Lisa Wessels. Also present: Treasurer-Cindy Diehl; Clerk-Terri Gibson; Maintenance-George Lyle and Campground-Carolyn Wuerzburger.
Mayor Henshaw thanked all the volunteers who helped with the cement at the Veterans Park.
Fall Fest September 22, 2018: Fish and Chicken fry 4:00pm-7:00pm to raise money for the Veterans Memorial Park at 401 Washington Street.
MSA Grant Project: Steve Haring gave the following grant updates
• Wetland Mitigation: Planting grass seed and trees will be done later, therefore the project is approximately 95% complete, H & H will be responsible for mowing and maintaining the area for (3) three years under the maintenance agreement. A formal punch list was issued this week after a site walk through was conducted. Ronnie expressed concern about the big tree stumps at 10th street going east. Steve will check into this matter.
• Water Tower: Submitting pay request #5 in the amount of $69,000. It includes connecting the water tower to the distribution system and constructing the tower drain line. Steve also explained their engineering costs are over $6,000 at this time and will it will take approximately $2,000 additional before the project is complete. Nick Wagner has offered to come down and meet with Mayor Henshaw and whoever else to see what can be worked out. Gary asked, “how we got so far over”? Steve explained they have tried to manage within the funds however, just trips down and work that was beyond the scope. Gary suggested Nick come to the next months meeting and explain it to everyone. Gary asked how much longer before tower is final. The old water tower will be torn down yet as part of the project.
• Storm Sewer and Pumps: IDNR levee permit was issued on August 1st and Valley was issued a notice to proceed and anticipated starting on September 10th. Due to high water predictions, work will begin on the storm sewer east of the levee area along Jackson Street until the river levels subside. At that point, Valley Construction will begin work on the levee excavation and piping.
• Steve Haring is meeting with Mayor Allen Henshaw at 2:00 on Wednesday for the search grant application.
Bi-State Regional Commission: Denise Bulat was present and explained as a member with Bi-State they would help the city apply for grants and assist with grant management. They receive federal funding that helps small communities e are funded with receive federal funding dues help match small communities, they serve 3 counties and over 50 communities. They don’t, usually charge for grants. Grants for recreation, police and firefighters they would help write the grants and city hall would upload. Also included with the membership is assistance with ordinances and city map updates. Denise also explained that at this time all administrative costs and preliminary engineering is coming out of our grant funds, however those expenses are not included in any future block grants. Also included in the annual fee is technical assistance, intergovernmental agreement arrangements and building inspectors. Donnie made a motion to pay the $1,102 annual membership fee; Bill seconded. Motion carried with all "Yes" votes.
• Comprehensive Plan 2014-2034 Amendment: Denise explained our current plan already has the language in place for improving recreation, plus has another bullet with updating to all ADA standards.
• Mayor Henshaw and Terri met with Rachel from Bi-State and discussed the application requirements for the 2019 OSLAD Grant which is a 50/50 match. Terri explained the campground could always borrow funds from the revolving loan fund account which has around $125,000.00 and pay back in annual installments, plus campground checking has over $40,000.00. The deadline on the grant is October 1, 2018 and the initial ideas are as follows:
o pour (8) concrete pads and install sewer hookup for the upper campground $28,000
o construct (7) campsites water, sewer, electric plus pour pads (property north car wash) $51,100
o One of the grant requirements is that 60% or greater of the total project must be from recreational, therefore we are going to include the following ADA accessible items: bathhouse, pavilion, picnic tables and playground equipment. All these items will be east of section 2 (south of storage units) because we cannot due any improvements in the lower existing campground without burying all power lines.
o Donnie made a motion to authorize Mayor Henshaw to sign all required paperwork for an OSLAD grant application at a cost not to exceed $300,000 for the campground improvements and that the campground improvements are consistent with the Keithsburg Comprehensive Plan 2014-2034 Goals, Objectives and Strategies related to continuing to facilitate improvement of park and recreation facilities and to evaluate parks for compliance with ADA II standards; Ronnie seconded. Motion carried with all "Yes" votes.
• Forestry Grant Application: Terri went to a meeting in Macomb regarding funding for a Forestry Grant this is a 50/50 match to start a tree nursery on buyout property. Mayor Henshaw is going to check into the city doing this on their own with seedling trees.
• Declare the Yamaha Golf Cart (does not run) and Weed Eater 22” Push Mower (low hours) with 158cc Briggs & Stratton) as surplus property and put them out for bids. Gary made motion to accept; Bill seconded. Motion carried with all "Yes" votes.
• Last Month Ronnie suggested renting a 45’ boom lift and hire David Gibson to help George trim all trees along the streets and alleys. Ronnie will get some estimates from professionals and report back next month.
• Bubby Tippie was present and asked for an update on properties who received letters in the past for
cleaning up their properties. He did mention that some are cleaning up, but some have not. Officer Davis explained he has been gone for 2 weeks and to his knowledge no citations have been issued. Mayor Henshaw asked Bubby “if he would sign a complaint form”? Lisa explained the citations should have been issued and she didn’t feel he should have to do anything. The issues are still moving forward.
• Bubby requested the sidewalk along the west side of the Eagles Nest be replaced. There was discussion about curb to keep people from driving on it, then he suggested pouring a 6” thick sidewalk with wire so the sidewalk would not be damaged from vehicles. Bubby offered to pay for the additional concrete and wire to pour the sidewalk 6” thick, plus they would help with installing 50’-60’ in length. Gary suggested the city pay for the concrete and wire if they put it in. Mayor Henshaw has authorization to spend up to $6,000 on sidewalks, therefore Bubby will get back to Mayor Henshaw regarding this matter.
• Bubby mentioned the council approved an Animal Control contract and the dogs are pretty contained within the city, however cats are all over. The council explained animal control will not come down for cats.
1. Motion to accept the minutes from prior meeting: Gary made motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
2. Motion to accept the cash receipts: Bill made motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
3. Motion to accept the cash disbursements: Gary made motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
4. Water and Sewer
• Total gallons pumped 1,593,400 with an average of 51,400.
• Hydrants will be flushed again mid to late October
5. Streets and Sidewalks
• ADM Tipping Fee Agreement: Terri emailed the contract to their corporate office, no response.
• Cutting trees off the Pope Creek levee: Mayor Henshaw would like to get a price to rent a hydro-ax and get an estimate from Kenny Tharp to cut the trees. The council agreed to get estimates, but Ronnie suggested we keep it sprayed after it is cut. Mayor Henshaw will report back next month.
• Alley between 8th & 9th Main to Jackson: Mayor Henshaw explained Kevin Hockenberry who lives at 805 Main Street claims half the alley behind his house is on his property. He has offered to use his own his own equipment and do the work to move it, however the adjacent property to the north is FEMA buyout lots. Kevin had a survey completed. Gary made a motion to have the alley surveyed; Donnie seconded. Motion carried with all "Yes" votes.
• River Picnic Area: Mayor Henshaw would like permission from council to get an estimate on constructing a picnic shelter and a sign (PORT OF KEITHSBURG) on the levee along Mississippi River. He will get cost estimates and bring back to the council next month, plus he will contact the Corp and DNR to see if there will be any issues and/or permits required.
• Levee Picnic Area: Mayor Henshaw mentioned ADM owns the east side of the levee and he would like to see if they would be willing to lease and/or sell 10’ along the east side of levee for picnic tables.
• Fishing Area: Mayor Henshaw would also like permission to contact ADM to see if they would lease and/or sell the bottom concrete slab area (north end of river levee) to make a nice fishing area. Bill made motion to authorize Mayor Henshaw to contact ADM on all issues; Ronnie seconded. Motion carried with all "Yes" votes.
6. Fire Department
• Training: Burnt Brush pile on Jackson Street, drove all the trucks to make sure they were all operational 2 hours total, plus 2 hours for meetings and EMS Training.
• Keithsburg Fire Department won the traveling trophy for the 911 ride 7. Police
• Bathroom Improvements: Ronnie would like to get estimates to put ventilation and install exhaust fans in the bathhouses. Council agreed. He will report back next month.
• Carolyn suggests putting drain tile for drainage from campsite #20- #28. Ronnie explained the tile would fill up with sand. Gary explained some of the cement pads are too low. Donnie mentioned all the pads needs gravel in front of them. Gary suggested building it up a couple inches with the material we stockpiled behind the ballpark.
• Looser Flake Foundation: Mayor Henshaw and Jan Occhi have been attending meetings for this funding and the city has applied for $35,200 which is a 50/50 match to pour (16) concrete pads
10. Resolutions and Ordinances
• Appropriation Ordinance: Gary made motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
11. Other Business
Gary made motion to adjourn, Bill seconded, accepted by all.