City of Aledo Council met Sept. 4.
Here is the minutes provided by the Council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on September 04, 2018. MAYOR HAGLOCH called the meeting to order at 6:49 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, CHRIS KOPP, and RANDY SLATER. Mayor CHRISTOPHER HAGLOCH.
Also present were ERIN KNACKSTEDT, City Administrator, CHRIS SULLIVAN, Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, TARAH SIPES, Economic Development Coordinator, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus, and John Hoscheidt, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by ALD. Chausse. Appearances: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: Special Event / Street Closure: Aledo Main Street / City of Aledo – Aledo Oktoberfest to be held Saturday, September 29, 2018 between the hours of 12:00 o’clock p.m. and 8:00 o’clock p.m. Closure request to be located at the 200 block of S. College Avenue.
Public Works Activity Report: DPW Blaser reported:
Streets: Antique Days preparation and clean-up; streets were swept after the minor wind/rain storm.
Water: JULIE’s; clean-up from water main break at SE 5th Ave; cleaning at WTP; repair water valve at SE 3rd St and 6th Ave.
Gas: JULIE’s; preparation for the installation of the master meter at the border station; assist with water valve repair; scrap old meters; assist with Antique Days preparation; and one (1) residential meter change.
Cemetery: One (1) funeral occurred. Mowing, stone repair and jetting continues.
DPW: City Hall exterior supervision; Antique Days preparation; baseball diamond research, building inspections, budget review, Phase III of the downtown project has begun with the replacement of sanitary sewers first.
Aledo Police Department Activity Report: CHIEF Sullivan reported the Department and the Mercer County School District have been discussing possible changes to the
School Resource Officer (SRO) program for several months. Numerous possible plans were put forward by members of the School Board and by other concerned citizens. The interest in changes to the SRO program was initiated following several high profile school shooting incidents which occurred earlier this year.
A tentative agreement has been reached and has been working to institute the new plan. It would double the number of SRO hours the Department devotes to the schools in Aledo. Instead of two (2) hours per day, the Department would have an officer present for approximately four (4) hours per school day. This is a substantial increase from the time allotted for SRO’s during any of the school years since the Department has had an agreement with the District.
The Department will be bringing an updated agreement to the Council for approval. The only changes to the agreement are the number of hours of dedicated SRO time in the high school and the cost of SRO time to the District.
Administration Report: ADMINISTRATOR Knackstedt participated in the MCBT Looser-Flake grant proposal budget meeting. The meeting went very well and the City has submitted a proposal for beginning construction of a varsity diamond at the Northside Ball Diamonds. ADMINISTRATOR participated in a conference call with the labor attorney regarding the next steps in the negotiation process. ADMINISTRATOR met with MCSD Superintendent Petrie to discuss the school districts support of the City’s Safe Routes to School application. ADMINISTRATOR attended a forestry grant workshop in Macomb, IL.
EDC Sipes corresponded with Terry Schuster of Oregon, IL to begin the process of putting together a community exchange between Aledo and Oregon. EDC discussed the SBDC Advantage Program and working to schedule a “Starting a Business in Illinois workshop” on September 27th at 6:30 p.m. at the Aledo Fire Station.
CITY CLERK Dale provided monthly reporting regarding utility billing and payroll. CITY CLERK thanked the PW Administrative Assistant and the Utility Billing Clerk for the assistance in the absence of the AP Clerk during these past few weeks.
Mayor’s Report: MAYOR Hagloch reported the fall bulletin to be published in October and invited the Alderman to provide ideas for articles and to forward those topics onto City staff for consideration. MAYOR reported a public hearing will be held on Thursday, September 13th at 6:30 o’clock p.m. at Aledo Fire Station (Community Room) to receive public input regarding the collection and disposal of solid waste and recyclables.
Committee Report: ALD. Kopp reported the Finance Committee met on August 27th, 2018. The Committee reviewed the proposals received for the garbage waste hauling and the request by Administrator to submit an application for the Looser-Flake grant opportunity.
ALD. Cooper reported a Public Property, Streets & Sidewalks Committee was held on August 27th, 2018. The Committee discussed the memorials placed at Roosevelt Military Academy and the Aledo Police Benevolent Memorial at Aledo PD.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES to approve the meeting minutes of August 20, 2018 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, Kopp, and Slater. NO: None. Motion carried. 8 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN COOPER that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Holmes, Kopp, Slater and Bertrand. NO: None. ABSTAIN: Doherty. Motion carried. 7 yeas, 0 nays, 1 abstention.
ORDINANCE NO. 17, SERIES OF 2018; AMENDING THE PAY RATE FOR ELECTED OFFICIALS FOR THE CITY OF ALEDO: (SECOND READING)
Motion was made by ALDERMAN COOPER to adopt Ordinance No. 17, Series of 2018; Amending the pay rate for elected officials for the City of Aledo; the mayor, treasurer, city clerk, and alderman shall also receive a sum of sixty ($60) for each regularly scheduled meeting actually attended. MAYOR Hagloch called for a second. No second was heard. MAYOR called an additional two (2) times for a second to the motion. The motion failed for a lack of a second.
RESOLUTION NO. 29R, SERIES OF 2018; APPROVING PARTICIPATION BY THE CITY OF ALEDO IN LOOSER-FLAKE CHARITABLE FOUNDATION GRANT APPLICATION:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN CHAUSSE to approve Resolution No. 29R, Series of 2018; Approving participation by the City of Aledo in Looser-Flake Charitable Foundation Grant Application in the amount of $30,000, with a local match of $15,000, to be applied toward construction of the varsity baseball diamond. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Kopp, Slater, Bertrand, and Bewley. NO: Holmes. ABSTAIN: Chausse. Motion carried. 6 yeas, 1 nay, 1 abstention.
MOTION TO RECESS:
Motion was made by ALD. CHAUSSE and seconded by ALD. KOPP to move to a five (5) minutes recess. A Unanimous voice vote followed in agreement at 7:05 p.m.
MAYOR Hagloch called the City Council meeting back in session at 7:10 p.m.
RESOLUTION NO. 30R, SERIES OF 2018; APPROVING A NATURAL GAS MANAGEMENT AGREEMENT BETWEEN THE CITY OF ALEDO AND UTILITY GAS MANAGEMENT:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN SLATER to approve Resolution(s) No. 30R, Series of 2018; Approving a Natural Gas Management Agreement between the City of Aledo and Utility Gas Management, 3704 W. 138th St, #707, Leawood, KS, 66224; providing for the provision of management services, including the purchase of gas on behalf of the City; effective April 1, 2019 through March 31, 2021. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Slater, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 8 yeas, 0 nays.
A MOTION TO APPROVE AND ACCEPT THE CONSTRUCTION OF A MONUMENT ON THE ROOSEVELT MILITARY ACADEMY PROPERTY AND PRESERVATION OF THE ROOSEVELT OAK TREE & APPROVE AND ACCEPT THE CONSTRUCTION OF A MEMORIAL BY THE ALEDO POLICE BENEVOLENT ASSOCIATION:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN KOPP to approve the motion as presented. A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Slater, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 8 yeas, 0 nays.
SPECIAL EVENT / STREET CLOSURE: ALEDO MAIN STREET / CITY OF ALEDO – ALEDO OKTOBERFEST TO BE HELD SATURDAY, SEPTEMBER 29, 2018:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BEWLEY to approve each special event as presented. A Unanimous voice vote followed in agreement.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS: No Report.
NEW BUSINESS: No Report.
CLOSED SESSION:
Motion was made BY ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to adjourn to closed session to discuss:
A. Personnel Section 2(c)(1) Open Meetings Act; and,
B. Review of Executive Session Minutes Section 2(c)(21) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Holmes, Kopp, Slater, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 8 yeas, 0 nays. The meeting was recessed to closed session at 7:16 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 7:35 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, HOLMES, KOPP, and SLATER, MAYOR HAGLOCH, as well as, CITY ADMINISTRATOR KNACKSTEDT, CHIEF SULLIVAN, and CITY CLERK DALE.
A MOTION TO APPROVE THE HIRING OF A FULL-TIME POLICE OFFICER:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve the hiring of a full-time police officer that is a qualified candidate and to place in the next police academy class. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Slater, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 8 yeas, 0 nays.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN HOLMES that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:36 P.M.
Minutes approved by Council action September 17, 2018.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_09042018-134
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