City of Keithsburg City Council met November 13.
Here is the minutes as provided by the council:
Mayor Henshaw opened the Meeting at 6:30 pm
Pledge of Allegiance
Alderman Physically Present: Gary Fues, Bill Pinger, Donnie Cox, Ronnie Brock, Don Truitt and Lisa Wessels. Also present: Treasurer-Cindy Diehl; and Clerk-Terri Gibson.
MSA Grant Project Updates:
Wetland Mitigation Project: Steve Haring was present to give all the updates.
• Overall, the project is approximately 95 % Complete. Seeding and tree planting remain and possibly will be done in December depending on the river levels.
• Change Order No. 3: As-built survey indicated that an area approximately 150’ by 300’ was left graded 6”-12” high as compared to the grade plan. An analysis of this condition indicated that it will not adversely impact the site’s ability to support wetlands. Due to wet site conditions and the lateness of the season, a price reduction in lieu of enforcing the correction of incomplete grading as part of the punch list is appropriate. The proposed reduction is equal to 2% of the original lump sum bid for grading.
• Change Order No. 4: The number of trees to be planted will be reduced from 225 (45 of each species) to 200 (40 of each species). This is the number ordered by the ACOE Permit. Item 6a, and grant funding will be limited to payment for that number of trees.
• Change Order No. 5: Due to “Excusable Delay” from flooding the Substantial Completion and Final Completion dates under various sections of the Project Manual have been extended to March 31, 2019.
Flood Mitigation Project: (Stormwater Drainage/Lift Station)
• Change Order No. 1: Due to “Excusable Delay” from flooding the Substantial Completion and Final Completion dates under various sections of the Project Manual have been extended to March 31, 2019.
• Another kick-off meeting with Valley Construction is set for November 27, 2018 at 1:00.
Water Tower Project: 94% Complete
• Pay Order for Phoenix in the amount of $90,300.97
• The radio signal has been tested and is very strong.
• MSA staked out the location for the perimeter fence.
• Steve explained they still must confirm the generator switch is working, plus the contractor must train the licensed Water Operator (Dave Maynard). Steve suggested George and/or Bill Pinger, Jr. train as well. Galesburg Communication will be here tomorrow and will be climbing up on the tower to look at what it will take to install the 911 equipment and tie into the system. The new water tower has been filled, sanitized, tested and it is serving the community right now. Currently, they need to start draining the old water tower, possibly later this week. It Should not have any major impact on the existing wetland property and will take 2½-3 days to drain it, then demo on old tower will begin.
• Approve an Amendment to MSA’s Professional Agreement: Gary made motion to accept; Donnie seconded. Motion carried with all "Yes" votes.
Search Grant:
• MSA has completed and submitted the SEARCH grant application to the USDA_Rural Development office in Princeton. The funding application is under review.
Old Business:
• Yamaha Golf Cart Bid: There were other bids in the office that were not opened last month, however they were received within the required timeframe therefore the council needed to resend the bid from last month. Donnie made a motion to resend last month’s motion to accept Dylan Tee’s bid of $61.00; Bill seconded. Motion carried with all “Yes” votes. All bids received were as follows: Dylan Tee-$61; Matthew Given-$300; and Jeremy Morris-$200. Gary made a motion to accept Matt Givens bid of $300; Donnie seconded. Motion carried with all "Yes" votes.
• Bathroom Improvements at the Campground: No bids received. Ronnie will try and seek other contractors because he is not hearing back from the ones he has contacted.
Public Comments:
• Veteran’s Park: Tara Davis was present and explained they raised $8,373.31 from the Battle of the Bands fundraiser, plus Walmart donated $1,000.00 for a total of $9,373.31. The committee would like to purchase additional flag poles and flags to represent all the branch, however the city would have to maintain the poles and replace the flags once or twice a year. The committee would send out letters to everyone that purchased a flag pole asking them to replace the flag once or twice a year as needed. Tara will report back next month with more detail.
1. Motion to accept the minutes from prior meeting: Donnie made motion to accept; Ronnie seconded. Motion carried with all "Yes" votes.
2. Motion to accept the cash receipts: Ronnie made motion to accept; Lisa seconded. Motion carried with all "Yes" votes.
3. Motion to accept the cash disbursements: Gary made motion to accept; Bill seconded. Motion carried with all "Yes" votes.
4. Water and Sewer
• Total gallons pumped 1,174,600 with an average of 37,890
• Bill explained they are trying to figure out the new system, therefore everyone maybe noticing chlorine in their water at times as adjustments are being made.
5. Streets and Sidewalks:
• Mayor Henshaw explained he hired Mike Weatherly as part-time to help George at $10.00 an hour
• No bids were received on the push mower and they had an option to sell it for $40.00. Donnie made motion to keep the mower as a backup; Ronnie seconded. Motion carried with all "Yes" votes.
6. Fire Department
• Training: ISA Truck Pumps 2 hours, EMS Training, meeting, cleaned station for breakfast 3 hours
• Pipeline Training Material: Mayor Henshaw presented Clarence with a packet of training information and suggested the Chief and Fire Department members participate in the training.
• The Fire Department would like reimbursed for the following invoices: Galesburg Communication- $137.00; Alexis Fire-$625.00; SCBAS-$1,410.00; Grainger Truck Service-$310.30; EMP Battery- $249.99; and Autozone-$447.18 for a total of $3,179.47. Mayor Henshaw suggests that in the future someone from the fire department should contact him and/or present the council with estimates prior to having work done. Donnie suggested setting a dollar amount for spending. The council all agreed that the bills must be turned in monthly. Donnie made motion to reimburse for the invoices; Ronnie seconded. Motion carried with all "Yes" votes.
7. Police:
• Gary expressed concerns on many hours of police protection. Donnie suggested contracting with New Boston Police Department. Mayor Henshaw explained their last contract was only 20 hours a week and it would cost between $15,000-$20,000 a year with them to drive through. Gary asked for this matter to be discussed further next month.
8. Campground: Mayor Henshaw reported on the following
• The 2 Fire Hydrants will possibly be replaced next week.
• Mow and Remove Tree Stumps from the Peninsula just south of the boat dock: Mayor Henshaw would like to make this area tent camping again and make fishing areas by planting trees and making a loop road. He would contact the Corps of Engineers to make sure no permits would have to be acquired. Gary suggested putting a layer of dirt that we have available; however, the Corps would probably not allow that. Donnie expressed concerns about people tearing up the area. Gary made motion to accept; Lisa seconded. Motion carried with all "Yes" votes.
• Big Chair: Mayor Henshaw explained there was some miscommunication with Nick Seefeld the person who built the chair. He said he would build it for nothing except supplies, then called him last week and said it was done. It will eventually go on the levee. Donnie made motion to pay the $275 for the chair; Lisa seconded. Motion carried with all "Yes" votes.
9. Zoning:
• Gary asked what the zoning was for Bud Munson’s property located at 12th & Butternut Street. Terri explained it is zoned residential however, Ronnie Shaw (Zoning Enforcer) explained to her that if it is sold with a horse the new owners would also be grandfathered in and be allowed to have horses. If they wanted chickens or any other animals, they would have to apply for a variance through the zoning board.
10. Resolutions and Ordinances
• Tax Levy: $63,484: Ronnie made motion to accept; Don seconded. Motion carried with all "Yes" votes.
11. Other Business
• Christmas Light Judging: Will be held the weekend prior to Christmas, the Mayor will determine judging with the following payouts: 1st-$100; 2nd-$75; 3rd-$50. Gary made a motion to accept for this year and all future years until further notice; Ronnie seconded. Motion carried with all "Yes" votes.
• Maintenance and Repairs Expenses: After much discussion the council gave the mayor authorization to approve all maintenance and repair expenses up to $1,000 without further approval from the council.
Donnie made motion to adjourn, Gary seconded, accepted by all.
Time: 7:27pm
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