City of Aledo Council met Nov. 19.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on November 19, 2018. MAYOR HAGLOCH called the meeting to order at 7:07 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH.
Also present were CHRIS SULLIVAN, Interim Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus, and John Hoscheidt, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Pastor Daren Dietmeier, Trinity Presbyterian Church.
Public Hearing – Collection & Disposal of Solid Waste & Recyclables: MAYOR Hagloch opened the meeting for public hearing of the collection and disposal of solid waste and recyclable at 6:17 p.m.
MAYOR presented an overview of the proposed agreement with Jackson Disposal Inc. MAYOR reported the Finance Committee had discussed the potential for a garbage contract within the corporate limits since May, 2018. The City received sealed bid proposals from Millennium Waste Inc.; Jackson Disposal Inc.; and Eagles Enterprises Recycling Inc. A public hearing was held September 13th to address questions and concerns regarding a potential draft agreement.
Jackson Disposal Inc., 1311-35th Avenue, Seaton, IL. 61476 o Base Service:
Year 1: $9.67; Year 2: $9.67; Year 3: $9.67; Year 4: $9.95; & Year 5: $9.95
*Monthly Fee (120 gallon cans or 8 bags per week)
o Recycling Service: (Contractor Provides Containers)
Year 1: $4.15; Year 2: $4.15; Year 3: $4.15; Year 4: $4.20; & Year 5: $4.20
*Monthly Fee & noted as “Unlimited”
MAYOR reported a draft 5-year agreement was presented to the Finance Committee commencing January 1, 2019. The Committee reviewed pricing for solid waste and recyclables from the apparent low bidder (Jackson Disposal Inc.). The contract would reflect collection and disposal of solid and recyclable waste from all single-family and multi-family dwellings consisting of three residential units or less. All commercial properties would not be included within this contract.
MAYOR reported if a commercial business owner who lives within the corporate limits will have the option to “opt out” if the commercial property has a dumpster at their location. Also, the draft agreement includes a “snow bird” program for those residents who are gone 2-months or more each year and will be able to stop services until they return.
MAYOR reported in addition to those items, the City will be offering not only a spring curb-side pick-up each year but also a fall curb-side pick-up as well. Totters may be purchased (“rented”) thru the contractor or the resident is able to purchase a waste receptacle elsewhere. Those items would not be billed thru the City but would be required to be organized between the contractor and the property owner.
MAYOR reported the ability to purchase appliance stickers will also be offered. The sticker will be purchased at City Hall in the amount of $5.00 per sticker.
Public Comment: MAYOR opened up the hearing for public comment. Rich Maynard was present and inquired on how the City would be handling vacant properties and voiced concern for properties of 3 units or less. MAYOR provided definitions regarding an individual’s residence and the requirements regarding the new contract. It was noted if a property was vacant that garbage services would not be included in the utility bill until the residence was occupied.
It was inquired if a complaint was to be had regarding service who was a resident to call. MAYOR reported contact can be made to either the contractor or City Hall. If the City was to not be satisfied with the service provided by the contractor there is an option in the contract to discontinue if voted upon by the Aledo City Council.
Paul Jaquet, Eagle Enterprises Recycling Inc., was present and noted if there is a waste hauler with a “leaking truck” then the contractor can be fined by the Aledo Police due to EPA standards requiring the truck to not leak onto the roadway. Mr. Jaquet noted glass can be accepted during recycling as well. It was noted by Jackson to not accept glass.
MAYOR reported a big purpose for the contract is to keep weight off the streets. The City currently receives $90,000 in MFT each year and the City is looking to stretch those dollars to save the streets. Discussions were held on how many trucks Jackson’s plans to run each week in Aledo and if they plan to increase their fleet. MAYOR reported it was unanticipated additional trucks would be added but their fleet was tracked by GPS and could be tracked if there was an increase.
Russ Bieri was present and noted since the City was eliminating competition to keep the general public informed if complaints are being received at the City.
There being no further questions, MAYOR Hagloch closed the public hearing at 6:53 p.m.
Appearances: No Report.
Communication & Correspondence: No Report. Requests & Petitions: No Report.
Public Works Activity Report:
Streets: demo vacuum truck; street sweeping continues; Christmas banners and
wreathes were installed; three (3) tree removals completed; assist cemetery division; clean equipment and trucks.
Water: JULIE’s; exterior walls at the WTP were waterproofed; another section of
sewer main was repaired on E. Main Street; one (1) water leak was discovered and repaired at 704 NE 7th Ave; retrieving quotes for the lagoon aeration project; the division has experience seven (7) after hours communication failures in the past two (2) weeks and are working with Frontier & Britton Electronics to determine the failure point; and wash and clean vehicles.
Gas: JULIE’s; read meters; gas meter set was built for the new library; multiple gas turn-on’s were completed; continue scrapping old meters; assist the water division with various tasks; and working with Ms. Hucke’s statistics class to analyze our 4-year customer awareness survey’s that were completed by residents of the City.
Cemetery: One (1) funeral occurred. Equipment cleaning and winterization has begun. Washed and cleaned vehicle.
DPW: City Hall Interior Renovation project is currently being advertised for bids. The bid opening date is 12/11. Met with Elliot Equipment to demo the vacuum truck, it worked very well and performed every function PW staff wanted it to. Met with arborist Chris Johnson with Advantage Tree Service concerning a tree trimming training day for the PW employees and trimming of the Roosevelt Oak. Met with W / WW Superintendent Matlick concerning recent communication failures at WTP; building inspections; and organizing 2019 projects.
Aledo Police Department Activity Report: CHIEF Sullivan reported the PD is preparing for the Holly Days event and parade, which will be held on evening of Friday, December 7, 2018. PD will coordinate with Aledo Main Street and the PW Department to make sure all necessary traffic control and safety measures are in place. Additional officers are scheduled to work through the event and will be available to assist with any problems or issues.
CHIEF reported the City Employee Chili Cook-off event was held on Friday, November 16, 2018 at the Aledo Fire Station. Raffle and event day donations were noted in an amount over $4,300.
CHIEF reported Shop with a Hero will be held the morning of Saturday, December 15, 2018. PD will be meeting at the Aledo Fire Station at 8:00 a.m. The event begins at 9:00 a.m. and first responders from Aledo and all of Mercer County will be taking area children out to Christmas shop. The shopping is followed by a Christmas party for the kids. Volunteers will wrap all of the presents.
Administration Report: No Report.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”,
attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch reported former City Administrator Erin Knackstedt’s last day was Friday, November 16th. The MAYOR and City Staff are currently working on the advertisement for the administrator position. MAYOR reported Chief Sullivan accepted to fill the position as Interim City Administrator & Chief of Police in the time being.
Committee Report: ALD. Doherty reported the Tax Increment Financing (TIF) Committee met on November 12, 2018. The Committee discussed the request for financial assistance regarding parking and sidewalks at the new library in Aledo. The Committee reviewed the final acceptance of Phase III Downtown Street & Sidewalk project and also reviewed plans for Phase VI. ALD. Doherty reported the Mercer County Senior Citizens board has plans to remain at the current location and not move to a new location at the Mercer County Family Y.M.C.A.
ALD. Bewley reported the Gas Committee met on November 12, 2018. The Committee recommended an amendment to the out-of-town gas rates to exclude the increase in utility pricing for agricultural areas 10+ acres.
ALD. Kopp reported the Finance Committee met on November 12, 2018. The Committee reviewed a draft agreement between Jackson Disposal Inc. and the City of Aledo regarding solid waste and recyclable collection. The Committee also recommended approval of the IT support services proposal submitted by Platinum Information Services Inc.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of November 05, 2018 with the following corrections:
Page 6, action item approving purchase of monument park benches, to move Ald. Chausse voice vote from “yea” to “present”.
Page 6, action item approving the resignation of Erin Knackstedt, to move Ald. Kopp voice vote from “yea” to “present”.
A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN CHAUSSE that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Holmes, and Bertrand. NO: None. ABSTAIN: Doherty and Kopp. Motion carried. 5 yeas, 0 nays, 2 abstentions.
ORDINANCE NO. 18, SERIES OF 2018; AMENDING TITLE 8, CHAPTER 13, SECTION 11 OF THE CITY CODE OF ALEDO, ILLINOIS: (FIRST READING)
an ordinance amending Title 8, Chapter 13, Section 11 of the City Code. 8-13-11: Gas Rate Schedule: shall be amended as follows:
All natural gas furnished to any City gas customer shall be subject to a flat rate charge pursuant to title 13, "Schedule Of Fees", of this Code depending upon whether the customer is a resident or non-resident of the City; provided however, that natural gas furnished to a customer for use on land that is: (i) used for farming purposes, (ii) comprised of ten (10) acres or more, and (iii) located outside of the corporate limits of the City shall be charged the gas rate determined by the City for resident customers. In the event that such farmland subsequently is subdivided to be comprised of less than ten (10) acres, the gas rate for non-resident customers shall be applicable.
The second reading to be held on Tuesday, December 4, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
RESOLUTION NO. 41R, SERIES OF 2018; ACCEPTING PROPOSAL AND AWARDING A CONTRACT FOR SOLID WASTE & RECYCLABLE COLLECTION WITHIN THE CITY OF ALEDO TO JACKSON DISPOSAL, INC.:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BEWLEY to postpone the approval regarding Resolution No. 41R, Series of 2018; Accepting Proposal and Awarding a Contract for Solid Waste & Recyclable Collection within the City of Aledo to Jackson Disposal until the December 4th Regular City Council meeting. A Roll call vote was recorded as follows:
YES: Chausse, Holmes, and Bewley. NO: Cooper, Doherty, Kopp, and Bertrand. Motion failed. 3 yeas, 4 nays.
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to approve Resolution No. 41R, Series of 2018; Accepting Proposal and Awarding a Contract for Solid Waste & Recyclable Collection within the City of Aledo to Jackson Disposal Inc., 1311-35th Avenue, Seaton, IL., 61476, beginning January 1, 2019 and concluding December 31, 2023. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, and Bertrand. NO: Bewley and Chausse. Motion carried. 5 yeas, 2 nays.
RESOLUTION NO. 42R, SERIES OF 2018; APPROVING CONTRACTS FOR COMPUTER, HARDWARE, SOFTWARE AND IT SUPPORT SERVICES:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN KOPP to approve Resolution No. 42R, Series of 2018; Approving Contracts for Computer, Hardware, Software and IT Support Services to Platinum Information Services Inc., 324 State Avenue, Hampton, IL., 61256; with a 60 mo. Lease and support services in the amount of $1,856.00 per month. A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 43R & 44R, SERIES OF 2018; APPROVING A CASH FARM LEASE AGREEMENT BETWEEN THE CITY OF ALEDO AND RICK GILLESPIE:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BEWLEY to approve Resolution No. 43R & 44R, Series of 2018; Approving a Cash Farm Lease Agreement between the City of Aledo and Rick Gillespie as follows:
Industrial Park – Farm Ground Lease: $4,000 for crop year 2019 and $4,000 for crop year 2020 for approximately 20 tillable acres; and,
South Lagoon – Farm Ground Lease: $300 for crop year 2019 for approximately 8 tillable acres.
A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE APPOINTMENT OF INTERIM CITY ADMINISTRATOR:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN CHAUSSE to approve the appointment of Christopher G. Sullivan as Interim City Administrator / Chief of Police effective November 19, 2018. A Roll call vote was recorded as follows:
YES: Kopp, Bertrand, Bewley, Chausse, Cooper, Doherty, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE RESCHEDULING OF THE DECEMBER 3RD, 2018 CITY COUNCIL MEETING TO DECEMBER 4TH, 2018:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BEWLEY to approve the motion as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE WAIVING OF FEES FOR THE MERCER COUNTY HISTORICAL SOCIETY:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP to approve the waiving of fees for the Mercer County Historical Society for an approximate cost of the building permit fee listed in the amount of One Thousand Fifty Dollars ($1,050). A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Doherty, Kopp, and Bertrand. NO: None. ABSTAIN: Holmes. Motion carried. 6 yeas, 0 nays, 1 abstention.
STANDING COMMITTEE REPORTS: A Tax Increment Financing (TIF) Committee meeting to be held on Monday, November 26, 2018 at 6:15 o’clock p.m. in the City Council Chambers.
A Water, Sewer & Storm Drain Committee meeting to be held on Monday, November 26, 2018 at 6:30 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: ALD. Doherty reported the Mercer County Senior Citizens Board would like to meet with City officials on December 12, 2018 at 6:15 o’clock p.m. in the Mercer County Senior Citizens Center.
NEW BUSINESS: Discussion on the South Lagoon Aeration Upgrade Project: DPW Blaser reported as part of the 2018 CIP budget, the City Council approved the South Lagoon Aeration Upgrade in the amount of $40,000. Superintendent Matlick is finalizing a proposal from WTR Solutions, LLC for a diffused surface aeration system for the east cell at the South Lagoon. The final proposal includes the following:
Purchase of reconditioned equipment: 5- reconditioned MBD-12 Units at $5,850 each + installation = $30,500
Purchase of new equipment: 5-new MBD-12 units at $7,850 each + installation = $40,500.
Final filter lagoon: 1 – new MBD-8 unit “installed” $4,950.
The item to be discussed further at the upcoming Water, Sewer & Storm Drain Committee on 11/26.
CLOSED SESSION:
Motion was made BY ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to adjourn to closed session to discuss:
A. Personnel Bargaining Section 2(c)(2) Open Meetings Act; and, B. Collective Bargaining Section 2(c)(2) Open Meetings Act; and, C. Pending Litigation Section 2(c)(11) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Chausse, Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:32 P.M.
RECONVENE IN OPEN SESSION:
Council reconvened in open session at 8:03 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, HOLMES, and KOPP, MAYOR HAGLOCH, as well as, CHIEF SULLIVAN, DPW BLASER, and CITY CLERK DALE.
RESOLUTION NO. 45R, SERIES OF 2018; APPROVING A SETTLEMENT OF CLAIM:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve Resolution No. 45R, Series of 2018; Approving Settlement of Claim against the Estate of Toni Faye McAvoy in the amount of $25,000. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN BEWLEY that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 8:05 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_11192018-151
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