City of Aledo City Council met December 17.
Here is the minutes as provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on December 17, 2018. MAYOR HAGLOCH called the meeting to order at 6:48 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, JAY DOHERTY, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH.
Also present were CHRIS SULLIVAN, Interim Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Aledo Times Record and Rock Island Argus.
Committee of the Whole
The meeting was opened in prayer by Pastor Daren Dietmeier, Trinity Presbyterian Church.
Appearances: Justin Hobart, 1001 W. Main Street, Aledo, Il; appeared before the Committee of the Whole to express his dislike in being required to participate in residential trash service within the community. It was noted some residents have other means to rid of their trash and do not want to be forced into paying for a service that they do not want to pay. It was requested to consider some exceptions to alternative methods for disposal of trash.
Darrell Smith, 510 SW 6th Avenue, Aledo, Il; expressed his opinion he did not have a problem with either Jackson Disposal or Millennium Waste but would prefer to be able to dispose of his residential trash at his place of employment. It was expressed that if there is an exemption for “snowbirds” that he would like an exemption to dispose of trash at his personal place of employment as well.
Ronn Dillavou, 351 HWY 94, Aledo, Il; expressed his heart for Aledo and noted he was the current chairman of Historic Preservation Commission. Mr. Dillavou stated Mr. Sipes had done a wonderful job for the City as Economic Development Coordinator. It was expressed, the position was brought back due to Aledo’s historic preservation designation and how former administrator Mahrt recognized the efforts of the position that was needed. A portion of Tarah’s job was intangible but her efforts behind the scenes were beneficial. Mr. Dillavou encouraged the City Council to find dollars to fund her position.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
Streets: swept and cleaned downtown for Holly Days event; restock of various street signage; and clean-up of tree branches throughout the City.
Water: JULIE’s; One (1) communication failure occurred in the last two (2) weeks; we are trending in the direction to unstable or inconsistent activity from Frontier as the root of the problem; All equipment on the City’s end appears to be functioning properly. The aeration equipment at the S. Lagoon has been installed, and the valve repair has been completed at Circle K corner.
Gas: JULIE’s; inspections and finals continue. Shop cleaning and record filing continues.
Cemetery: Equipment repair, maintenance, and assisting over divisions. Decorations of City float for the Holly Days parade, with assistance from Luke Salmon and Front Office staff.
DPW: 2019 CIP budget meeting with Chief Sullivan, Clerk Dale, and Asst. Finance Director Parchert. Performed City Hall Interior site visits with various contractors and attended the bid opening on 12/13. Completed an occupancy inspection. Assist Aledo Park District in discussions regarding available land and proposed ball diamond location.
Aledo Police Department Activity Report: CHIEF Sullivan reported Sgt. Baker successfully completed the Lead Homicide Investigator training course and will be certified by the Illinois Law Enforcement Training and Standards as a Lead Homicide Investigator.
CHIEF reported the Department co-hosted a Student Behavioral Threat Assessment training course on 12/11. The class was held at the Intermediate School and police officers and educators from throughout Mercer County attended the course. Our partner in hosting the course, the Mercer County School District, will be working with the PD to set up a Threat Assessment Team for the District.
CHIEF reported Shop with a Hero is scheduled for the morning of 12/15. We will be meeting at the Aledo Fire Station at 8:00 a.m. The event begins at 9:00 a.m. and First Responders from Aledo and all of Mercer County will be taking area children out to Christmas shop. The shopping is followed by a Christmas party for the kids. Volunteers will wrap all of the presents. 34 children were taken to go Christmas shopping.
Administration Report: No Report.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch reported City Staff continues to work together in the absence of a City Administrator. Application requests to be sent out and will be received until the end of January. A meeting was held with the Mercer County Senior Citizens Center and discussed some of their upcoming projects and expansion plans. MCSC is looking to obtain volunteers to upgrade their bathrooms.
Committee Report: No Report.
Regular Council Session
Following the Pledge of Allegiance to the Flag,
Action Items
Approval of Minutes:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the meeting minutes of December 04, 2018 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
Finance: Invoice List:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN BERTRAND that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Cooper, Doherty, and Bertrand. NO: None. ABSTAIN: Chausse, Holmes, and Kopp. Motion carried. 4 yeas, 0 nays, 3 abstentions.
ORDINANCE NO. 19, SERIES OF 2018; ADOPTING A MUNICIPAL BUDGET FOR THE CITY OF ALEDO FISCAL YEAR 2019: (SECOND READING)
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to adopt Ordinance No. 19, Series of 2018; Adopting a Municipal Budget for the City of Aledo Fiscal Year 2019; Total amount of the F/Y 2019 budget is listed in the amount of $6,627,170. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
ORDINANCE NO. 20, SERIES OF 2018; AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR FISCAL YEAR COMMENCING JANUARY 1, 2019 AND ENDING DECEMBER 31, 2019: (SECOND READING)
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to adopt Ordinance No. 20, Series of 2018; Adopting an Ordinance Levying Taxes in and for the City of Aledo, in the County of Mercer, and State of Illinois, for the Corporate and Municipal purposes of said city, for the Fiscal Year commencing January 1, 2019 and ending December 31, 2019; that the total amount of $415,500 is required by said City to be raised by taxation for said fiscal year for the corporate purposes set forth in the ordinance. A Roll call vote was recorded as follows:
YES: Cooper, Doherty, Holmes, Kopp, Bertrand, Bewley, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
MAYOR Hagloch turned over the meeting to Mayor Pro-Tem Chausse for the next action item listed on the agenda.
MAYOR PRO-TEM Chausse called for the second reading of Ordinance No. 21, Series of 2018.
ORDINANCE NO. 21, SERIES OF 2018; APPROVING SALE OF CERTAIN VACATED RAILROAD PROPERTY IN THE CITY OF ALEDO, ILLINOIS TO BLICK & BLICK OIL, INC.: (SECOND READING)
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN HOLMES to adopt Ordinance No. 21, Series of 2018; Approving sale of certain vacated railroad property in the City of Aledo, Illinois to Blick & Blick Oil Inc., 203 SE 5th Avenue, Aledo, Il; parcel id #: 10-10-17-464-007, in the amount of $1,500. A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Bertrand, Bewley, Chausse, and Cooper. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
MAYOR PRO-TEM Chausse turned the meeting back over to MAYOR Hagloch.
ORDINANCE NO. 22, SERIES OF 2018; APPROVING A LOAN MODIFICATION AGREEMENT PROVIDING FOR A SIX-MONTH EXTENSION OF THE CONSTRUCTION PHASE OF THE $1,000,000.00 LOAN AGREEMENT WITH BANKORION FOR THE PURPOSES OF PAYING FOR THE RENOVATION AND REMODELING OF CITY HALL: (FIRST READING)
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to waive the 2nd reading for Ordinance No. 22, Series of 2018. A Roll call vote was recorded as follows:
YES: Holmes, Kopp, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to adopt Ordinance No. 22, Series of 2018; Approving a Loan Modification Agreement providing for a six-month extension of the construction phase of the $1,000,000.00 Loan Agreement with Bank Orion for the Purposes of Paying for the Renovation and Remodeling of City Hall. A Roll call vote was recorded as follows:
YES: Kopp, Bertrand, Bewley, Chausse, Cooper, Doherty, and Holmes. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 48R, SERIES OF 2018; APPROVING THE CITY OF ALEDO FIVE YEAR CAPITAL IMPROVEMENT PROGRAM:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN BEWLEY to approve Resolution No. 48R, Series of 2018; Approving the City of Aledo Five Year Capital Improvement Program. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Doherty, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
RESOLUTION NO. 49R, SERIES OF 2018; APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES FOR PREPARATION OF PLANS AND BID ADMINISTRATION FOR BASEBALL FIELD PROJECT:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BEWLEY to approve Resolution No. 49R, Series of 2018; Approving an Agreement for Professional Services for Preparation of Plans and Bid Administration for Baseball Field Project; with Hutchison Engineering Inc. for a cost not to exceed $15,000; and, subject to the stipulation that the portion of the work completed and payable in calendar year 2018 for development of plans and specifications shall not exceed $10,000.00, with the balance of the work for bid administration and contracting being completed and payable in calendar year 2019 at a cost not to exceed $5,000. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Doherty, Holmes, and Bertrand. NO: None. PRESENT: Kopp. Motion carried. 6 yeas, 0 nays, 1 present.
MOTION APPROVING AN AGREEMENT BETWEEN THE CITY OF ALEDO AND MERCER COUNTY ANIMAL CONTROL FOR THE USE OF THE COUNTY ANIMAL CONTROL FACILITY:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN BERTRAND to approve an agreement between the City of Aledo and Mercer County Animal Control for the use of the County Animal Control Facility in the amount of $1,202.20 per month, effective January 1, 2019 until December 31, 2019. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Doherty, Holmes, Kopp, Bertrand, and Bewley. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE PURCHASE OF A FLOATING AERATOR FOR THE SOUTH LAGOON:
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN HOLMES to approve the purchase of a floating aerator for the South Lagoon from WTR Solutions in the amount of $7,850.00. A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Bertrand, Bewley, and Chausse. NO: Cooper. Motion carried. 6 yeas, 1 nay.
ADMINISTRATION: APPROVAL OF THE PUBLICATION REGARDING THE SCHEDULE OF REGULAR COMMITTEE OF THE WHOLE AND CITY COUNCIL MEETINGS IN F/Y 2019:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve the publication regarding the schedule of regular committee of the whole and city council meetings in F/Y 2019. A Roll call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Bertrand, Bewley, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
Standing Committee Reports: No Report.
Old Business: No Report.
New Business: No Report.
Closed Session:
Motion was made BY ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to adjourn to closed session to discuss:
A. Personnel Section 2(c)(1) Open Meetings Act; and,
B. Collective Bargaining Section 2(c)(2) Open Meetings Act; and,
C. Review Of Executive Session Minutes Section 2(c)(21) Open Meetings Act.
A Roll call vote was recorded as follows:
YEAS: Holmes, Kopp, Bertrand, Bewley, Chausse, Cooper, and Doherty. NO: None. Motion carried. 7 yeas, 0 nays. The meeting was recessed to closed session at 7:17 P.M.
Reconvene in Open Session:
Council reconvened in open session at 7:54 P.M. Roll call was taken with the following answering present: ALDERMEN BERTRAND, BEWLEY, CHAUSSE, COOPER, DOHERTY, HOLMES, and KOPP, MAYOR HAGLOCH, as well as, CHIEF SULLIVAN, and CITY CLERK DALE.
Adjournment: There being no further business, motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:54 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_12172018-155
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