City of Rock Island Library Board of Directors met Feb. 19.
Here is the agenda provided by the board:
I. Call to order
II. In Attendance
III. Public Comment
IV. Approval of minutes from January 15 2019
V. Board Education:
1. Library Trustee Forum Workshops:
The Illinois Library Association Library Trustee Forum will host its annual workshops on March 9 in Springfield and March 16 in Oak Brook. The workshops are designed to educate trustees on the ins-and-outs of their role and offer real-world solutions to issues affecting libraries. Whether you're a seasoned pro or a newbie, trustees at any level of their career will benefit from attending one of these workshops.
2. Per Capita FY20 Requirements:
Trustees’ Requirement - Trustee Facts File - Chapter 11 Review
Trustees’ Education Requirement - free online training focusing on organizational management
Trustees’ Outreach Requirement - https://dp.la/
Trustees’ Outreach Requirement - http://www.idaillinois.org/
3. Municipal Minute – FOIA Personal Devices
4. Municipal Minute – New Bills Affecting Local Governments
5. Legislative Update – Illinois Working Families Act
VI. Correspondence
VII. Finances and Board Member Reports
a) Finance - Kevin Koski
1. *Motion whether or not to approve monthly bills for January for a total of $82,756.51. (RC)
2. Presentation of CY18 Financial Statements
b) Buildings and Grounds - Pat Mahar
1. 30/31 Library Plumbing Work:
*Motion whether or not to replace water heater and public restroom commodes and associated piping, using funds from the general operating budget. (RC)
2. Downtown Library HVAC Repair Work:
*Motion whether nor not to replace Downtown 1st Floor and Mezzanine air handler coil and associated piping, using funds from the general operating budget. (RC)
3. Downtown Library Projects:
Abatement Survey Report Review & Discussion
Downtown Energy Audit Report Review & Discussion
*Motion whether or not to approve award of Downtown Library AV Upgrade Project to TriCity Electric Co., in the amount of $49,005.00, pending funding. (RC)
*Motion whether or not to approve award of Downtown Library 2nd Floor Renovation Project to Valley Construction, in the amount of $172,360(base $152,230; contingency $20,130), pending funding (RC)
*Motion whether or not to approve release of assigned reserve funds to be used for the Downtown Library AV Upgrade and 2nd Floor Renovation Projects. (RC)
*Motion whether or not to approve a CY19 budget adjustment in the amount of $350,000.00; thereby transferring monies from the Library’s assigned reserve fund to the Library’s revenue and expense general ledger accounts. (RC)
4. Set Meeting – March 14 2019 @3:30 p.m. – Guard Services RFP award
5. MEC Audit at Southwest Library/Fire Station 2 – January 25 2019(City)
6. Downtown Library 4th Avenue Concrete Project – Spring 2019(City)
c) Personnel & Policy - Kevin Koski
1. *Motion whether to approve Library Director’s pay for performance as presented. (RC)
2. Set meeting – Car Allowance and Wage Act Amendment
d) Planning & Community Relations - Nancy Coin
1. January 2019 Strategic Plan Community Forums – updates
2. Set meetings in March and April
e) Art Committee - Pat Mahar
RIPL Art Collection – updates
f) Foundation - Met February 14 2019
Food For Thought Fundraiser – April 11 2019 @4p.m.
VIII. Administrator Reports
a) Director’s Report & Statistics
Statistical Reports format and presentation timeframe review and discussion.
b) Milan-Blackhawk Area Public Library District
Meetings – rescheduled due to adverse weather – February 28 2019; next regularly scheduled meeting April 25 2019
IX. Unfinished Business
a) *Long Range Buildings Planning – updates
b) Contracting with and cost of legal (if needed) and appraisal firms for the sale of 30/31 Library. (RC)
c) *Motion whether or not to approve the Annual Report of the Rock Island Public Library. (RC)
X. New Business
a) *Motion whether or not to approve determination of sealed closed session minutes.
b) *Motion whether or not to approve releasing closed session minutes to the public.
c) *Motion whether or not to approve disposal of closed session minutes older than 18 months.
d) *Motion whether or not to approve Library surplus as presented. (RC)
XI. Information Sharing
a) Summer Survey Results
b) Lil’ Free Libraries Report
XII. *Closed Session – Matters of Personnel – 5 ILCS 120/2c Exception 1, “Appointment, employment, compensation, discipline, performance, or dismissal of a specific employee of the public body” (RC)
XIII. Announcements
XIV. Adjournment
https://rigov.org/AgendaCenter/ViewFile/Agenda/_02192019-330
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