City of Aledo City Council met May 6.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on May 06, 2019. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, JAY DOHERTY, BARRY COOPER, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH. Alderman TERRY BEWLEY was excused.
Also present were CHRIS SULLIVAN, Interim Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, CYNTHIA PARCHERT, Assistant Finance Director, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by Cala Smoldt, Rock Island Argus and Aledo Times Record, and Jim Taylor, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Pastor Lukas Dunn, First Baptist Church, Aledo. Appearances: No Appearances.
Communication & Correspondence: No Report.
Requests & Petitions:
Cemetery Transfer Request: Petition of Claire K. Appleton to transfer lot Two Hundred Four (204) , Grave Space(s) One (1), and Two (2), in the Sixth (6th) Addition of the Aledo Cemetery from Claire K. Appleton (now Claire K. Crawford), to Charles J. Appleton, Davenport, IA.
Special Event / Street Closure: Aledo Rhubarb Festival to be held June 7th & 8th, 2019.
Special Event / Parade: The Memorial Day Remembrance Parade & Service by the Aledo American Legion Post 121 to be held on Monday, May 27, 2019 beginning at 10:45 o’clock a.m.
Public Works Activity Report:
Streets: Mowing; street sweeping; bury landscape waste pile; dirt and seeding work at various locations; wall all trucks and equipment; and assist W/S Division with mowing.
Water: JULIE’s; Clean RO Membranes; address calls for flooded basements; and mow. Water/WasteWater Worker passed the Class “B” Water Operator Exam.
Gas: JULIE’s; two (2) gas odor calls; meter changes; read meters on 4/5; deliver shut-off notices; and assist waster division.
Cemetery: Two (2) Funerals occurred. Mowing and weed eating continues. Two (2) seasonal employees have been working in the Division for the last three (3) weeks.
DPW: Bike Trail meeting in Peoria, IL; Bowlyou’s Ice Cream & Grill site meeting; met with Galesburg Electric at Central Park to discuss replacement of the ten (10) electrical boxes for Rhubarb Festival vendors; planted two (2) trees at Central Park and the 124 seedlings at the Cemetery tree nursery with the FFA, Trees Forever, and the Rotary Club. DPW passed the Residential Mechanical Inspector certification exam. The City received notification that the City’s ISO Rating has dropped from a 5 to a 4 after the ISO Audit. This was mainly due to the fire hydrant flushing program that was put in place three (3) years ago.
Aledo Police Department Activity Report: CHIEF Sullivan reported the Department to host a four (4)-hour Firearms Training & Qualification course at 8:00 a.m. on the morning of May 8th. All officers on the Department will qualify on the range after they complete the classroom sessions, which will focus on use of force issues as they relate to current statutes, case law and Department policy. Ethical issues will also be discussed.
CHIEF reported the Department to also host a Taser Certification course. This will also be a four (4)-hour course. Officer McGuire recently became certified as a Taser Instructor, both by Illinois Law Enforcement Training and Standards Board through the local Mobile Training Unit and by Axon, the manufacturer of Taser products.
The Department also attended mandatory training on report writing, stop procedures and pedestrian stop procedures. A copy of the raw 2018 traffic stop data the Department provided to the Illinois Department of Transportation was also included for review by the City Council.
Administration Report: CITY CLERK Dale provided reports regarding utility billing and payroll for the month of April.
CITY CLERK reported on the 2020 Census. Census Day is set for April 1, 2020. Aledo had a localized participation rate of 91% in 2000, and a participation rate of 85% in 2010. Self-response will begin March 2020, when residents will receive mailers with instructions on how to fill out the census online or over the phone or request a paper copy. The Apportionment Counts are to be delivered to the President of the United States by December 31, 2020.
CITY CLERK reported the F/Y 2018 audit field audit work has been completed by Eide Bailly and a presentation to the City Council is tentatively set for Monday, June 3, 2019 at 6:15 o’clock p.m. in the City Council Chambers.
Mayor’s Report: MAYOR Hagloch read a proclamation recognizing the week of May 5 – 11, 2019 as Municipal Clerks Week, and further extend appreciation to our Municipal Clerk, Jarod M. Dale and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent.
MAYOR Hagloch reported he met with the Rhubarb Festival Committee recently. Two (2) new trees were planted in Central Park and concerns were voiced regarding space for the Rhubarb Fest Tasting Tent this year. It was reported, after some discussion it was noted there should be plenty of space in the park for the tent.
Committee Report: ALD. Cooper reported the Public Property, Streets & Sidewalks Committee met on April 30, 2019. The Committee reviewed and received an update on the current City Hall Interior Phase 1 project and also discussed the upcoming Downtown Street & Sidewalks Reconstruction Project Phase 6.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of April 15, 2019 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Chausse, Cooper, Holmes, and Kopp. NO: None. ABSTAIN: Doherty. Motion carried. 5 yeas, 0 nays, 1 abstention.
RECOGNITION OF FORMER COUNCIL:
MAYOR Hagloch presented a plaque of appreciation to outgoing Council member Robert “Jay” Doherty. MAYOR thanked Ald. Doherty for his service to the Community as Ward IV Alderman and as member of the Economic Development Advisory Committee.
OATHS OF OFFICE – NEWLY ELECTED OFFICALS:
MAYOR Hagloch called for the oaths of office to be administered to the newly elected
officials and adjournment of the previous Council.
Mayor adjourned the Meeting at 6:33 P.M.
CITY CLERK Dale collectively administered the oath of office to the newly elected Ward I ALDERMAN, Christopher Kopp; Ward II ALDERMAN, James Holmes; Ward II
Alderman Linda Sarabasa; Ward III ALDERMAN, Michael Chausse; and Ward IV ALDERMAN, Dennis Dixon.
CALL TO ORDER:
Mayor CHRISTOPHER HAGLOCH called the meeting to order at 6:37 P.M. The roll was called, where upon the following answered present:
Aldermen ILA BERTRAND, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRIS HAGLOCH. Alderman TERRY BEWLEY was excused.
Also present were CHRIS SULLIVAN, Interim City Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, CYNTHIA Parchert, Assistant Finance Director, and JAROD DALE, City Clerk.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER that the Invoice Listing, which has been marked Exhibit “B”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bertrand, Cooper, Dixon, Holmes, Kopp, and Sarabasa. NO: None. ABSTAIN: Chausse. Motion carried. 6 yeas, 0 nays, 1 abstention.
ORDINANCE NO. 35, SERIES OF 2019; DESIGNATING THE DEPOSITORIES INTO WHICH CITY FUNDS SHALL BE PLACED AND AUTHORIZING OFFICERS TO SIGN ON BEHALF OF THE CITY. (FIRST READING)
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to waive the 2nd reading for Ordinance No. 35, Series of 2019; Designating the Depositories into which City Funds shall be placed and Authorizing Officers to Sign on Behalf of the City. A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Holmes, Kopp, Sarabasa, and Bertrand. NO: None. Motion carried. 7 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to adopt Ordinance No. 35, Series of 2019; Designating the Depositories into which City Funds shall be placed and Authorizing Officers to Sign on Behalf of the City. A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Sarabasa, Bertrand, and Chausse. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE 2019 – 2021 CITY COUNCIL COMMITTEES, CITY BOARDS, COMMISSIONS, AND AD-HOC COMMITTEES:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN HOLMES to approve the 2019 – 2021 City Council Committees, City Boards, Commissions & Ad-Hoc Committees as presented. A Roll call vote was recorded as follows:
YES: Dixon, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays.
MOTION APPROVING THE 2019 SPRING TREE MAINTENANCE PROGRAM:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN BERTRAND to approve the low bid submitted by Shaw Stump Removal, Oquawka, IL., in the amount of $9,430.00. A Roll call vote was recorded as follows:
YES: Bertrand and Chausse. NO: Kopp, Cooper, and Dixon. ABSTAIN: Holmes and Sarabasa. Motion failed. 2 yeas, 3 nays, 2 abstentions.
Motion was made by ALDERMAN KOPP and seconded by ALDERMAN COOPER to approve the local bid submitted by Etheridge Tree Service, Aledo, IL., in the amount of $9,650.00. A Roll call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Cooper, and Dixon. NO: None. PRESENT: Chausse. ABSTAIN: Holmes. Motion carried. 5 yeas, 0 nays, 1 present, 1 abstention.
CEMETERY TRANSFER: PETITION OF CLAIRE K. APPLETON TO TRANSFER LOT TWO HUNDRED FOUR (204), GRAVE SPACE(S) ONE (1), AND TWO (2), IN THE SIXTH (6TH) ADDITION OF THE ALEDO CEMETERY FROM CLAIRE K. APPLETON (NOW CLAIRE K. CRAWFORD) TO CHARLES J. APPLETON, DAVENPORT, IA:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP to approve the cemetery transfer as presented. A Roll call vote was recorded as follows:
YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
SPECIAL EVENT / STREET CLOSURE: ALEDO RHUBARB FESTIVAL TO BE JUNE 7TH AND JUNE 8TH, 2019:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN HOLMES to approve the special event / street closure as presented. A Unanimous voice vote followed in agreement.
SPECIAL EVENT / PARADE: THE MEMORIAL DAY REMEMBERANCE PARADE & SERVICE SPONSORED BY THE ALEDO AMERICAN LEGION POST 121 TO BE HELD ON MONDAY, MAY 27TH, 2019 BEGINNING AT 10:45 O’CLOCK A.M.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to approve the special event / street closure as presented. A Unanimous voice vote followed in agreement.
STANDING COMMITTEE REPORTS: No Report.
OLD BUSINESS: ALD. Cooper reported on the discussion held at the recent Public Property, Streets & Sidewalks Committee on April 30th. He reported after a discussion between the Mayor and himself, it was requested to discuss the potential purchase of new property for the Aledo Park District further.
MAYOR Hagloch reported the Council recommended the Park District solicit their own funding for the purchase of 6.07 acres next to the Northside Ball Diamonds. MAYOR reported the City of Aledo is vested in the project as City Council has approved a $15,000 agreement for engineering services regarding a new varsity ball diamond. This engineering agreement was part of the $30,000 Looser-Flake Grant received in late 2018. MAYOR discussed the item further with Sarah Bohnsack & Cindy Parchert and it would be in the city’s interest in assisting the purchase of the project.
ASST. FINANCE DIRECTOR, Cindy Parchert reported if the City was to purchase the property then the City would be in-control of the collateral. Also, finance is not “big fans” of lines of credit and but the Park District would have to follow that avenue.
MAYOR suggested the City get the properties purchased and allow the crop to be planted in 2019. Later, an OSLAD grant can be applied for with the assistance of Bi- State Regional Commission for purposes of acquisition or development to assist in the project as well.
City Council requested further discussion be held. A Finance Committee meeting was scheduled for Monday, May 13, 2019 at 6:15 o’clock p.m. in the City Council Chambers. City Council requested Sarah Bohnsack, Finance Director and Cynthia Parchert, Assistant Finance Director be present at the meeting.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 7:02 P.M.