Village of Milan Council met May 8.
Here is the minutes provided by the council:
1. Roll Call
2. Pledge of Allegiance
3. Consideration of the Minutes of April 15, 2019
4. Consideration of the Administrator’s Report
5. Consideration of the Inspectors’ Reports
6. Consideration of the Department Heads Reports
7. Consideration of the Semi-Monthly and Miscellaneous Bill
8. Consideration of Request/the Animal Welfare Center/Stacy Teager
9. Presentation by Jennifer Hirsch, Mgr. of Administration Regarding Micro Transit Service for the Village of Milan
10. Consideration of a Request from the Milan Lions to Hold Diabetes Awareness Day on May 24th
11. Consideration of Resolution 19-3 IDOT Permission to Temporarily close RT 67 at 2nd Avenue for the Fall Festival Parade
12. Consideration of an Ordinance Approving the Terms of the Successful Proposal and authorizing the Execution of the Sales Contract for Lots 1 and 5 of the Milan Business Park
13. Appointments to the Various Boards and Commissions
14. Committee Report
15. Citizens Opportunity to Address the Village Board
16. Adjourn
Roll call vote showed present, Trustees Jerry Wilson, Bruce Stickell, Jim Flannery, Jay Zimmerman, Harry Stuart and Karen Wilson. No one was absent.
PLEDGE OF ALLEGIANCE
Attorney Scott led the Pledge of Allegiance.
CONSIDERATION OF THE MINUTES OF FEBRUARY 18, 2019
All Board Members received a copy of the April 15, 2019 Village Board meeting minutes. There being no additions or corrections, Trustee Flannery moved to approve them as presented. Trustee Jerry Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF THE ADMINISTRATOR’S REPORT
Administrator Seiver stated as of April 30th we are starting the new fiscal year. Major projects that he and staff have been working on were the appropriations for the new fiscal year, the new radios for the QComm Center, finishing touches on the QComm Center, controlling flooding during a record breaking rainfall and Mississippi and Rock Rivers crests, passed the referendum to increase sales tax 1⁄2 cent, renewed the self-funded health insurance policy for the Village and have been working with AFSCME on a contract for the QComm 911 dispatchers. He also presented a list of regular meetings he has attended. It has been a very busy month.
There being no questions of Mr. Seiver, Trustee Stickell moved to approve his report and Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF THE INSPECTORS’REPORTS
Inspector Moller stated April was a slow month for permits. The month of May looks much better, he issued permits for three new homes and is expecting three or four more this month.
Mayor Dawson stated it is always good to hear about new homes being built.
There being no questions of Mr. Moller, Trustee Stickell moved to approve the Inspectors’ Reports as presented and Trustee Flannery seconded the motion. All Trustee voted “Aye”. Motion carried.
CONSIDERATION OF THE DEPARTMENT HEADS’ REPORTS
Water and Sewer Superintendent Farrell was absent but left his report with the Council.
Police Chief Shawn Johnson stated the Police Department had their
annual Drug Take Back Program last Saturday. They collected 40 pounds of drugs. This was down from previous years were they have collected as much as 100 pounds.
Public Works Superintendent Dave Pannell stated he and his staff have been busy with flood pumps and mowing.
Camden Center Director Jeanne Beuseling stated they have had two proms so far this month. They have a few wedding rentals for May. All repairs and maintenance is completed at the Sprayground and it is scheduled to open June 6th.
She included some pictures of the events that have taken place at the Centre which were appreciated by the Board members.
There being no questions of the Department Heads, Trustee Stickell moved to approve the Department Heads Reports as presented. Trustee Flannery seconded the motion. All Trustee voted “Aye”. Motion carried.
CONSIDERATION OF THE SEMI-MONTHLY AND MISCELLANEOUS BILLS
Trustee Zimmerman stated there are two sets of bills for consideration tonight. The semi-monthly bills payable May 6th are in the amount of $72,396.48 and $6,123.00. The larger bills paid were Workers Comp Insurance and Tyler Technologies for Water/Sewer Billing Software support, Brandt Construction for work on three watermain breaks, payment to Rock Island for water blending, Ferguson for water meters and pump repair at the Sewer Treatment Plant.
There being no discussion on the bills, Trustee Zimmerman moved to approve the March payables of the regular bills in the amount of $78,519.48. Trustee Jerry Wilson seconded the motion. Roll call vote showed Trustees Stickell, Flannery, Zimmerman, Stuart, Karen Wilson and Jerry Wilson voted “Aye”. Motion carried. The bills will be paid from the following accounts.
General $36,618.34
Garbage 628.77
Camden Centre 2,910.36
Water & Sewer 38,362.01
Total $78,519.48
CONSIDERATION OF REQUEST/THE ANIMAL WELFARE CENTER/STACY TEAGER
Mayor Dawson introduced Ms. Stacy Teager from the Animal Welfare Center in Milan.
Ms. Teager stated she would like permission to use the Milan
Recreational Path along the Hennepin Canal on September 14th to hold their 17th Annual Mutt Strut. They co-ordinate the event with the Milan Legion. The event hours are 9:00 to 11:30 a.m. They hire one officer as security for the event.
Trustee Karen Wilson moved to approve the Mutt Strut. Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried.
PRESENTATION BY JENNIFER HIRSCH, MGR. OF ADMINISTRATION REGARDING MICRO TRANSIT SERVICE FOR THE VILLAGE OF MILAN
Ms. Jennifer Hirsch, Manager of Administration for Metro Transit Authority and Chelsey Hohensee, Manager of Operations presented facts concerning a new six month pilot program that will start in Milan on June 1, 2019. This program will enable residents of Milan to call the Metro Transit and request transportation to any location within the village. They are working with Hy-Vee and Langman Apartments to become pick-up stations for residents wanting to travel to destinations outside of Milan. The regular fee will be one dollar and Senior Discount fees will be 50 cents.
Trustee Zimmerman asked if they were planning to reduce any of the existing bus routes. They stated no.
They will be sending out flyers in the mail to promote the project. Mayor Dawson stated he is pleased they chose Milan to do the pilot program and perhaps we could put it on our website.
CONSIDERATION OF A REQUEST FROM THE MILAN LIONS TO HOLD DIABETES AWARENESS DAY
Mayor Dawson read a letter from Ms. Val Stuart, President of the Milan Lions, requesting permission to hold Diabetes Awareness Day on May 24th. There
being no other events on that day, Trustee Stickell moved to approve May 24th as Lions Diabetes Awareness Day. Trustee Jerry Wilson seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF RESOLUTION 19-3 IDOT PERMISSION TO TEMPORARILY CLOSE RT 67 AT 2ND AVENUE FOR THE FALL FESTIVAL PARADE
Mayor Dawson stated Resolution 19-3 would approve the temporary closing of RT 67 at 2nd Avenue so the Fall Festival Parade can cross from 2nd Avenue West to 2nd Avenue East and vice versa on September 2, 2019.
Trustee Karen Wilson moved to approve Resolution 19-3 and Trustee Flannery seconded the motion. All Trustees voted “Aye”. Motion carried.
CONSIDERATION OF AN ORDINANCE APPROVING THE TERMS OF THE SUCCESSFUL PROPOSAL AND AUTHORIZING THE EXECUTION OF THE SALES CONTRACT FOR LOTS 1 AND 5 OF THE MILAN BUSINESS PARK
Mayor Dawson read Ordinance No 1697 which states it is in the public interest to authorize the Mayor, Administrator and Clerk to sign the necessary documents which will conclude the sale of Lot 1 and Lot 5 in the Milan Business Park. The sale amount shall be $500,000 from the purchaser Karis Capital, LLC.
Trustee Zimmerman moved to pass Ordinance No 1697. Trustee Stickell seconded the motion. Roll call vote showed Trustees Flannery, Zimmerman, Stuart, Karen Wilson, Jerry Wilson and Bruce Stickell voted “Aye”. Motion carried.
Mayor Dawson stated the Board purchased the Business Park in sections around 1971 and it has kept on large business from moving out of Milan and now has brought another large business to Milan. It has been a very good investment.
APPOINTMENTS TO THE VARIOUS BOARDS AND COMMISSIONS COMMITTEE REPORT
Mayor Dawson stated he would like to make the reappointments:
Police Commission Rich Stout 3 yr. term
Police Pension Board Arion Cox 2 yr. term
Zoning Board of Appeals Bill Favri 5 yr. term
Jeff Barnes 5 yr. term
Planning Commission Bill Favri 3 yr. term
Ed Weinert 3 yr. term
RIC Mass Transit Board Jerry Wilson 2 yr. term
Trustee Flannery moved to approve the appointments and Trustee Jerry
Wilson seconded the motion. All Trustees voted “Aye”. Motion carried. Mayor Dawson stated since we have a new member on the Board some of the Trustee Committee Appointments will change. He would like to appoint all of former Trustee Jody Taylor’s Committee Appointments to Trustee Zimmerman and all of Trustee Zimmerman’s former appointments to new
Trustee Karen Wilson.
Trustee Zimmerman moved to approve the appointments and Trustee
Flannery seconded the motion. All Trustees voted “Aye”. Motion carried. Mayor Dawson stated there are two vacant seats that he will be filling later on.
COMMITTEE REPORTS
There were none.
CITIZENS OPPORTUNITY TO ADDRESS THE VILLAGE BOARD
Mr. Joe Leonard complained of flooded storm drains on East 4th Street on 4th and 2nd Avenues and also on E. 2nd Avenue and East 5th Street. This makes it hard for people to get to their homes. He stated the Anderson Apartments are now beginning to flood which is something new. He stated he had noticed in the past that the storm drains were cleaned out in order to control flooding.
Dave Pannell, public works superintendent stated the storm drains are cleaned out annually by jetting and vacuuming. There has just been excessive rain this year.
Administrator Seiver stated Mirror Lake is the ponding area for excessive rain, but it is level with the river and cannot take more water. Mr. Leonard reported that a 16 year old has been breaking into the storage garages on 4th Street and 2nd Avenue. Chief Johnson stated he is aware of the situation, but cannot speak on the issue since it is a juvenile.
ADJOURN
Mayor Dawson stated there is no further business to come before the Board and asked for a motion to adjourn the meeting.
Trustee Jerry Wilson moved to adjourn the meeting and Trustee Zimmerman seconded the motion. All Trustees voted “Aye”. Motion carried. The meeting adjourned at 6:25 p.m.
http://www.milanil.org/docs/agenda_minutes/20190506.pdf
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