Moline City Council met Aug. 13.
Here is the agenda provided by the council:
Call to Order
Pledge of Allegiance Invocation – Alderman Wendt
Roll Call
Consent Agenda
All items under the consent agenda will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which case, the item will be moved from the Consent Agenda and considered as the first item after the Omnibus Vote.
Approval of Minutes & Appointments Made
Committee-of-the-Whole and Council meeting minutes of August 6, 2019, and appointments made during Committee-of-the-Whole on August 13, 2019.
Resolutions
1. Council Bill/Resolution 1101-2019
A Resolution authorizing the Mayor and City Clerk to execute and attest to a KONE Inc. Proposal to Supply Elevator, Escalator, Moving Walkway Maintenance, Repair, Modernization and Related Products, Services and Solutions under the U.S. Communities Program utilizing the Terms and Conditions of the City of Kansas City Master Contract (Reference GENRL-EV2516 dated December 1, 2018).
Explanation: The City currently has several stand-alone contracts with three companies for elevator maintenance. In an effort to increase efficiency, staff has looked into consolidating contracts. The City belongs to US Communities, now part of OMNIA Partners, the nation’s largest cooperative purchasing organization for the public sector, therefore we are eligible for pre-negotiated contract pricing under the U.S. Communities Program utilizing the Terms and Conditions of the City of Kansas City Master Contract (Reference GENRL- EV2516 dated December 1, 2018). Proposed units and equipment price for eight (8) elevators is $1,662 per month for a total of $19,944. The City of Kansas City Master Contract is for a 6-year initial term (the first 3 years are fixed price; years 4, 6 and 8 escalate 3.25% for labor adjustment) with five 1-year renewal options. Our current contracts include oil and lube only, and any maintenance, parts, and labor including call outs are paid at a premium. We have the Alternate Option to this proposal to add the Moline Library and Centre Station Parking Ramp for an additional $350/month when current contracts expire. By entering into this proposal, the City will receive substantial savings in contractual repairs. Additional documentation attached.
Fiscal impact: Annual savings of approximately $8,000, with a greater level of service. Funds are budgeted in the following accounts: #447-0851-439.04-26, 310-1712-434.04-26, 010-0821-423.04-26, 010-0823-423.04-26, Maintenance Contracts and #447-0851-439.04-25, 310-1712-434.04-25, Contractual Repairs.
Public Notice/Recording: N/A
2. Council Bill/Resolution 1102-2019
A Resolution authorizing staff to invest the necessary time to study the operations and maintenance for the Rock Island Arsenal drinking water treatment plant on a short-term basis with the intent of a longer range plan to connect to Moline’s water treatment plant, water distribution system, storm water system maintenance, and acquire cost estimates to be used to develop a concept agreement to be evaluated by the United States as they consider engaging with Moline in an Intergovernmental Service Agreement (IGSA) with the Rock Island Arsenal.
Explanation: Public Works staff has engaged in surface level discussion with the Rock Island Arsenal (RIA) Garrison Commander and his staff regarding the potential for Moline to perform water and sewer operations and maintenance activities on the Island. In order to proceed, staff would need to conduct a detailed study of operations and maintenance documentation provided by the Army. Staff would need to develop a rough cost estimate by mid-September of 2019. Public Works is seeking authorization to invest the necessary time to study the operations and maintenance for the RIA water treatment plant on a short-term basis with the intent of a longer range plan to connect to Moline’s water treatment plant, water distribution system and storm water system maintenance. If projected costs are in line with Army estimates and quantities, the next step would be to develop the concept agreement.
Fiscal Impact: Building a partnership that grows Moline’s financial base by expanding customers.
Public Notice/Recording: N/A
3. Council Bill/Resolution 1103-2019
A Resolution authorizing the Mayor and the City Clerk to execute and attest to an agreement with the Urban Land Institute (ULI) for a five-day Technical Assistance Program (TAP) to evaluate a series of questions pertaining to future developable land in the I-74 Realignment Area.
Explanation: In January 2019, Renew Moline applied for the Technical Assistance Program (TAP) to the Urban Land Institute for a two-day TAP to evaluate a series of questions pertaining to future developable land in the I- 74 Realignment Area. Those questions were:
What should the city’s acquisition strategy be for the former IDOT parcels?
Are there particular sites that should be prioritized for development, and what should the city’s support of those be?
What is the optimal mix of uses for those parcels/sites?
What are the important development sites that could spur redevelopment and/or function as anchors to the newly-developed I-74 realignment area?
ULI staff attended a day-long meeting in Moline on March 28, and recommended a national (5-day) panel because of the scale of the opportunity and the time required to conduct research necessary to put forth a complete report. The total program cost is $135,000. ULI will rebate $10,000, Renew Moline will contribute $20,000, and the remaining balance of $105,000 will be paid from TIF 1 funds.
Fiscal Impact: Up to $105,000 from TIF 1 funds
Public Notice/Recording: N/A
4. Council Bill/Resolution 1104-2019
A Resolution authorizing the Mayor and City Clerk to execute an agreement between the City of Moline and the Board of Education of Moline School District 40 setting forth the terms for assignment of four police liaison officers to Moline schools for the 2019/2020 school year.
Explanation: This annual reimbursement agreement includes four police officers assigned to Moline School District 40 during the 2019-2020 school year. The school district will reimburse 40 percent of the salary and benefit costs for the officers assigned at Moline High School, the Alternative High School, and Wilson and John Deere Middle Schools. Additional documentation attached.
Fiscal Impact: Reimbursement of $214,548 by Moline School District 40.
Public Notice/Recording: N/A
5. Council Bill/Resolution 1105-2019
A Resolution authorizing the City Administrator and Chief of Police to execute an Intergovernmental Agreement between the City of Moline and the Quad City Metropolitan Enforcement Group for the period July 1, 2019 through June 30, 2020, setting forth the terms for the Police Department’s continued participation in this multi-jurisdictional law enforcement effort.
Explanation: The Quad City Metropolitan Enforcement Group (MEG) is a multi-jurisdictional law enforcement unit that combats illegal drug trafficking and the use and distribution of controlled substances. The Police Department has participated as a member of MEG since its formation in 1977. Previously, an updated agreement was only intermittently executed; however, the Department of Justice now requires MEG to annually renew its agreements with agencies. Additional documentation attached.
Fiscal Impact: N/A
Public Notice/Recording: N/A
6. Council Bill/Resolution 1106-2019
A Resolution declaring the City-owned property at 1311 3rd Street A, Moline, Illinois, to be surplus; and authorizing the Mayor and City Clerk to execute and attest to an Agreement for Transfer of Real Estate and do all things necessary to convey the City-owned property at 1311 3rd Street A, to Moline Community Development Corporation, an Illinois Not-For-Profit Corporation.
Explanation: As a result of City Council goal setting, the Moline Community Development Corporation (MCDC) was created in 2008. The City and MCDC partner with each other to provide increased opportunities for quality housing for low to moderate income families and to foster neighborhood improvement. The City recently acquired the property at 1311 3rd Street A as a result of abandoned-building proceedings. To provide momentum to MCDC’s efforts, MCDC is interested in rehabilitating the home on the lot and selling it to a qualified family. The City can, in the exercise of its home rule powers, donate the Property to MCDC for that purpose. The rehabilitation and sale of the home at this location will restore the blighted property and increase the property tax base in the future. Additional documentation attached.
Fiscal Impact: Lower property maintenance expenses and increase future property tax base future. Public Notice/Recording: Law Department to Record Quit Claim Deed
7. Council Bill/Resolution 1107-2019
A Resolution authorizing the Mayor and City Clerk to execute a Quit Claim Deed to B.M. Bagby Inc. to convey all right, title and interest in Lot Number One (1) in Hawk Hollow Addition, Moline, and to remove and cancel the stipulation of right of reverter contained in the original Warranty Deed between the City of Moline and B.M. Bagby Inc., recorded May 25, 2016, as Document No. 2016-07809.
Explanation: Pursuant to Council Bill/Special Ordinance No. 4014-2016, the City of Moline and B.M. Bagby Inc. (“Bagby”) executed an Agreement for Sale and Development of Real Estate on March 21, 2016, for Bagby’s purchase of Lot 1 Hawk Hollow Addition, Moline. Under the Agreement, Bagby agreed to make certain improvements to the property, including the construction of five multi-unit two-story townhouse buildings by December 31, 2021, and to make payments per the Agreement’s seller financing rider. The Agreement includes a right of reverter stipulating that any portion of the property where construction has not begun, not including the detention basin, by December 31, 2021, will revert to the City, and Bagby will relinquish all interests in said portion. The City has received acknowledgment that Bagby is completing construction of the fifth townhouse and has complied with all special restrictions and covenants of the Agreement, and therefore agrees to execute a Quit Claim Deed to convey all right, title and interest in the property to Bagby and to specifically remove and cancel the stipulation of right of reverter contained in the Warranty Deed recorded May 25, 2016, as Document No. 2016-07809. Additional documentation attached.
Fiscal Impact: N/A
Public Notice/Recording: N/A;
Bagby will record the Quit Claim Deed
Omnibus Vote
Non - Consent Agenda
Resolutions
8. Council Bill/Resolution 1108-2019
A Resolution authorizing the Mayor and City Clerk to execute a Memorandum of Understanding between the City of Moline, City of Rock Island, and County of Rock Island, setting forth the terms for submitting a joint application for funding available through the U. S. Department of Justice 2019 Byrne Justice Assistance Grant (JAG) Program.
Explanation: Moline, Rock Island, and Rock Island County law enforcement agencies are eligible to submit a joint application for a total of $26,403.00 to be awarded through the JAG Program. The Allocations and Disparate Information listing published by the Department of Justice specifies the award level for Moline and Rock Island, with Rock Island
County listed as a disparate jurisdiction entitled to request a share. The individual allocations will be $2,640.30 to Rock Island County, $10,347.30 to Rock Island, and $13,415.40 to Moline. Three percent of the award must be set aside toward compliance with the federal National Incident-Based Reporting System (NIBRS), which will replace Uniform Crime Reporting (UCR) in 2021. The remaining share will be used to purchase Taser units that will replace very old units and integrate with the body worn camera system. Consideration is requested, as the deadline for grant submission is August 23, 2019. Additional documentation attached.
Fiscal Impact: Grant award of $13,415.40.
Public Notice/Recording: Public Notice through website, published agendas and open meeting.
First Reading Ordinances
9. Council Bill/General Ordinance 3021-2019
An Ordinance amending Chapter 4, “ALCOHOLIC LIQUOR,” of the Moline Code of Ordinances, by amending Section 4-3317 and 4-3324 to allow the presence of companion dogs in outdoor areas of establishments other than Restaurants (Class A or Class AA) holding a valid License and an Option 1 or Option 7 Special Use.
Explanation: Chapter 4 of the Moline Code of Ordinances provides for the sale and possession of alcoholic liquors within the City. Through the exercise of its home rule powers, the City wishes to amend Chapter 4 to permit companion dogs to be present in the outdoor areas of Class B Tavern liquor licensed establishments that also have the appropriate special use option (Option 1 Outdoor Use or Option 7 Retailer’s On-Site Outdoor Special Use). No companion dog shall be present in the interior of any tavern or in any area where food is prepared, and the following shall be taken into consideration to determine whether to grant an application for an Option 1 and Option 7 Special Use: (1) the size and capacity of the licensed outdoor area; (2) the compatibility of the presence of companion dogs with the neighboring properties; (3) the existence of any threats to the safety of either patrons or the companion dogs from the nature of the service and activities in the outdoor area. The Option 1 and Option 7 Special Use holder must ensure compliance with the Illinois Food, Drug, and Cosmetic Act, the Food Handling Regulation Enforcement Act, the Sanitary Food Preparation Act, and all other applicable statutes and ordinances of the City of Moline.
Fiscal Impact: N/A
Public Notice/Recording: N/A
Miscellaneous Business (if necessary) Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
Executive Session (if necessary)
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/5722
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