Rock Island Today

City of Moline Committee of the Whole met Dec. 10.

Here is the agenda provided by the committee:

Questions on the Agenda

Agenda Items

1. Total Maintenance Inc. HVAC Maintenance Contract (Rodd Schick, Interim Public Works Director and Municipal Services General Manager; Sarah Mark, Fleet and Facilities Coordinator)

2. Chapter 4 and 5 Video Gaming Amendment (Steven Mahrt, Corporation Counsel)

3. Road Diet Policy (Mike Wendt, 3rd Ward Alderman)

4. Electric Franchise Agreement (J.D. Schulte, Interim City Administrator)

5. Gas Franchise Agreement (J.D. Schulte, Interim City Administrator)

6. 2019 Budget Amendment (Carol Barnes, Finance Director)

7. 2020 Property Tax Abatement (Carol Barnes, Finance Director)

8. Other

Informational

LiveStories Update (Stephanie Acri, Mayor, and staff)

Identification of First Quarter Work Session Topics (Janine Hollembaek Parr, City Clerk)

Public Comment

Members of the Public are permitted to speak after coming to the podium and stating their names.

Explanation

1. A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Total Maintenance Inc. (TMI), Bettendorf, Iowa, to provide HVAC – Total Service and Preventative Maintenance for a five-year period commencing January 1, 2020, and ending December 31, 2024, for a total amount of $662,823. (Rodd Schick, Interim Public Works Director and Municipal Services General Manager; Sarah Mark, Fleet and Facilities Coordinator)

Explanation: The current 5-year HVAC Total Coverage Maintenance Agreement with Total Maintenance Inc. (TMI) expires on December 31, 2019. The agreement provides for HVAC system service and maintenance for nine City buildings. City staff published a Request for Proposals (RFP) and TMI submitted the most responsible and responsive proposal. TMI offers a savings of 4% when paid annually, therefore, it provided the lowest cost proposal. The term of the agreement will be for a five-year period commencing January 1, 2020, and ending December 31, 2024. The cost per year from 2020 through 2024, with the 4% savings, is $126,730, $129,585, $132,500, $135,480, and $138,528, for the total amount of $662,823. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted in Facility Maintenance and Management, Maintenance Service Contract, 010-0841-432.04-26.

Public Notice/Recording: N/A

Goal Impacted: Improved City Infrastructure & Facilities

2. An Ordinance amending Chapter 4, “ALCOHOLIC LIQUOR,” of the Moline Code of Ordinances, Section 4-3208(e), by increasing the application fee and the annual fee for a Class K Video Gaming Establishment liquor license; and Chapter 5, “AMUSEMENTS,” of the Moline Code of Ordinances, Section 5-1103(b), by increasing the annual fee for a video gaming Terminal Operator license. (Steven Mahrt, Corporation Counsel)

Explanation: The City adopted Council Bill No. 3019-2012 in July 2012 to allow video gaming terminals in licensed establishments within the City and to allow the City and eligible establishments to pursue video gaming as a potential revenue source. A “licensed establishment” is a licensed retail establishment where alcoholic liquor is drawn, poured, mixed or otherwise served for consumption on the premises. The City adopted Council Bill No. 3029-2018 in July 2018 to enact a Class K video gaming establishment liquor license for businesses whose principal purpose is video gaming with the majority of their annual revenues being derived from said activity; a Class K video gaming establishment liquor license application fee is $3,000 and the annual license fee is $1,400. In addition, the City adopted Council Bill No. 3053-2018 in December 2018 to institute a new license for video gaming terminal operators to help regulate video gaming within the City; the license requires a terminal operator to pay an annual fee of $1,000 for each video gaming terminal the operator places (by sale, lease or rent) with a licensed establishment within the City.

The Council and City staff have determined that the licensing and monitoring of video gaming in the City requires considerable staff time and resources in the Executive, Finance, and Police Departments, and the current fee structure does not accurately capture the costs of providing the services. Furthermore, the City continues to seek and implement ways to better regulate video gaming and to address on-going concerns regarding same among City officials and residents. The City Council finds and declares that it is in the best interests of the general health, welfare and safety of the City and its residents to amend the fees referenced herein. The proposed amendments are as follows: 1) increase the Class K video gaming establishment liquor license application fee from $3,000 to $8,000; 2) increase the Class K video gaming establishment liquor license annual fee from $1,400 to $5,000; and 3) increase the video gaming terminal operator license annual fee for each terminal from $1,000 to $1,200. The attachment to this item contains the redline ordinance amendments. Additional documentation attached.

Staff Recommendation: Approval

Fiscal impact: Revenue increases, including an approximate $33,000 net revenue increase from the video gaming terminal operator license annual fee

Public Notice/Recording: Pamphlet Publication

Goal Impacted: A Great Place to Live

3. A Resolution authorizing the implementation of a Road Diet Policy for the City of Moline. (Mike Wendt, 3rd Ward Alderman)

Explanation: Council directs staff to do all things necessary to implement a Road Diet Policy for the City of Moline that provides general guidelines for implementation of said policy and changes to the Code of Ordinances, which shall be brought back for final approval and adoption in January, 2020. Additional documentation attached.

Alderman Wendt’s Recommendation: Approval

Fiscal Impact: TBD

Public Notice/Recording: N/A

Goals Impacted: A Great Place to Live, Strong Local Economy

4. An Ordinance granting MidAmerican Energy Company, its successors and assigns, the right and non-exclusive franchise to acquire, construct, erect, maintain and operate in the City of Moline, Rock Island County, Illinois, an electric system, and to furnish and sell electric energy to the City of Moline and its inhabitants for a period of twenty-five (25) years. (J.D. Schulte, Interim City Administrator)

Explanation: The current franchise agreement with MidAmerican Energy Company was granted on April 27, 1994, for a period of 25 years. MidAmerican Energy Company seeks to enter into a new agreement with the City for the right and non-exclusive franchise to acquire, construct, erect, maintain and operate an electric system in the City and to furnish and sell electric energy to the City and its inhabitants for a period of 25 years. The attachment to this item is the proposed ordinance. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice Recording: N/A

Goal Impacted: A Great Place to Live

5. An Ordinance granting MidAmerican Energy Company, its successors and assigns, the right and non-exclusive franchise to acquire, construct, erect, maintain and operate in the City of Moline, Rock Island County, Illinois, a natural gas system, and to furnish and sell natural gas to the City of Moline and its inhabitants for a period of twenty-five (25) years. (J.D. Schulte, Interim City Administrator)

Explanation: The current franchise agreement with MidAmerican Energy Company was granted April 27, 1994, for a period of 25 years. MidAmerican Energy Company seeks to enter into a new agreement with the City for the right and non-exclusive franchise to acquire, construct, erect, maintain and operate a natural gas system in the City and to furnish and sell natural gas to the City and its inhabitants for a period of 25 years. The attachment to this item is the proposed ordinance. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goal Impacted: A Great Place to Live

6. A Special Ordinance requesting the County Clerk to not extend 2019 taxes for payment of all principal and interest on City of Moline General Obligation Corporate Purpose Bonds. (Carol Barnes, Finance Director)

Explanation: Annually, the City of Moline instructs the County Clerk not to extend property taxes for municipal bonds. Principal and interest on all City General Obligation Bonds are paid from other revenue sources. The 2019 abatement ordinance must be filed with the County Clerk by the last day of January 2020. Additional documentation attached.

Staff Recommendation Approval

Fiscal Impact: This ordinance must be passed and filed by the last day of January 2020, or the County Clerk will extend additional property taxes for 2019 tax bills, collectible in 2020.

Public Notice/Recording: Finance Department will record

Goal Impacted Financially Strong City

7. A Resolution amending Budget Resolution No. 1155-2018 by authorizing changes to various line items in the budget for FY 2019; and authorizing the Finance Director to do all things necessary to complete said changes. (Carol Barnes, Finance Director)

Explanation: Budget amendments are compiled periodically throughout the fiscal year and presented to City Council for approval. These amendments are proposed to reflect recent changes to the current budget to avoid any adverse effect to the City’s legal budgetary compliance. The amendments as presented reflect the final budget amendments for 2019. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: N/A

Public Notice/Recording: N/A

Goal Impacted: Financially Strong City

https://www.moline.il.us/ArchiveCenter/ViewFile/Item/5978