Village of Carbon Cliff Board of Trustees met Jan. 7.
Here is the minutes provided by the board:
Village President Hintz called the meeting to order at 7:02 p.m.
Members President: Todd Cantrell, Keith Curry, Robert Dreher, LeeVon Harris, Alma Neels, Larry Scott
Members Absent: None
Others Present: Dan Clark, Village Head Maintenance Operator; Nick Gottwalt, Director of Community & Administrative Services (D.O.C.A.S.); and Karen L. Hopkins, Village Clerk.
Village President’s agenda items discussed:
• Discussed quote from Mutual Wheel Co., Milan, IL in amount of $1,116.52 to perform needed work on the 2008 Ford F-350. Adjust Camber Caster, replace left and right outer tie rod end, replace left inner tie rod end, replace drag link, and replace track bar bushings.
• Authorize Fiscal Year transfers for the Capital Reserve transfer for Wednesday after each Board Meeting; monthly payments of $3,080.43 for the Orchard Court Drainage Project – paid with funds from the Home Rule Municipal Sales Tax Fund at Blackhawk Bank & Trust; monthly payments of $4,655.86 from January through June of 2020 with a final payment of $4,655.80 on July 1, 2020 for the 2019 Street & Drainage Project; monthly loan payment of $2,765.00 General Fund (Non-Utility Acct.) to VCC Sewer Fund due 15th of each month per ordinance; monthly loan payment of $2,765.00 General Fund (Non-Utility Acct.) to VCC Hotel Fund due 15th of each month per ordinance.
• Reported to the Board for the Village to be able to pay bills for December 31, 2019; and bills and payroll for Wednesday January 8, 2020. The Village General Fund borrowed $45,000.00 from the Village Sewer Capital Reserve Fund.
Meetings / Conferences discussed:
• D.O.C.A.S. Gottwalt, Flood Plain Manager will be attending the 2020 IAFSM Conference March 11 & 12, 2020 at the Tinley Park Convention Center – 18451 Convention Center Drive, Tinley Park, IL. Registration is $430.00.
Minutes / Reports / Public Notices discussed:
• Trustee Neels stated the Minutes of the Regular Village Board Meeting of the Carbon Cliff Board of Trustees for Tuesday, December 17, 2019 needed amended to take out the line talking about Trustees talked about laying off Office Staff.
No old or new business discussed.
Motion 1: Motion by Scott to establish Consent Agenda, as follows:
5. Village President’s Agenda:
a. Approve quote from Mutual Wheel Co., Milan, Illinois, in the amount of $1,116.52 to perform needed work on the 2008 Ford F-350. (Adjust Camber Caster, replace left & right outer tie rod end, replace left inner tie rod end, replace drag link, and replace track bar bushings).
b. Authorize the following transfers for the 2020 Fiscal Year:
| Fund From: | Fund To: | Dollar Amount | Occurs | Annual Total |
| General Fund (Non-Utility Acct) | Corp. General Capital Reserve | $1,000.00 | Per Board Meeting | $24,000.00 |
| General Fund (Non-Utility Acct) | Building Capital Reserve | $ 500.00 | Per Board Meeting | $12,000.00 |
| General Fund (Non-Utility Acct) | Public Safety Capital Reserve | $ 300.00 | Per Board Meeting | $ 7,200.00 |
| General Fund (Non-Utility Acct) | Stormwater Capital Reserve | $ 500.00 | Per Board Meeting | $12,000.00 |
| General Fund (Non-Utility Acct) | Parks & Trails Capital Reserve | $ 300.00 | Per Board Meeting | $ 7,200.00 |
d. Authorize monthly payment of $4,655.86 from January through June of Fiscal Year 2020 with a final payment of $4,655.80 on July 1, 2020 for the 2019 Street & Drainage Project.
e. Authorize a monthly loan repayment of $2,765.00 from General Fund Building & Grounds (Non-Utility Account) Vender is VCC Sewer Fund – for 020 – Due 15th of each month per Ordinance.
f. Authorize a monthly loan payment of $2,765.00 monthly from General Fund Building & Grounds (Non-Utility Account) Vender is VCC Hotel Accommodation Tax Fund – for 2020 – Due 15th of each month per Ordinance.
g. Acknowledge & ratify interfund transfer of $45,000.00 from Village of Carbon Cliff Sewer Capital Reserve Fund to Village of Carbon Cliff General Fund (Non-Utility Account) on December 31, 2019 to cover bills & vendor payments (bills).
9. Minutes / Reports / Public Notices:
a. Minutes of the Regular Village Board Meeting of the Carbon Cliff Board of Trustees for Tuesday, December 17, 2019, as presented / amended – approved & filed;
b. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Dated December 13, 2019. Site Name: Upper Rock Island County Landfill – 17201 20th Avenue North, East Moline, Illinois EPA ID#1618100014 – Description of Project: Permit Renewal in accordance with Conditions IV.6 and I.7. – Placed on view for public comment;
c. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Dated December 17, 2019. Site Name: Upper Rock Island County Landfill – 17201 20th Avenue North, East Moline, Illinois EPA ID#1618100014 – Description of Project: Permit to Operate Landfill Gas System. – Placed on view for public comment; &
d. I-EPA Notice of Application for Permit to Manage Waste (LPC-PA16), Dated December 31, 2019. Site Name: Upper Rock Island County Landfill – 17201 20th Avenue North, East Moline, Illinois EPA ID#1618100014 – Description of Project: Annual Gas evaluation in accordance with Condition VII.2.1 – Placed on view for public comment.
12. Approval of Bills / Payroll / Transfers / Voided Checks:
a. Approve Bills / Payroll / Transfers / Voided Checks
Second by Curry. Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes
6-yes; 0-no; 0-absent.
Motion 2: Motion by Cantrell to approve Consent Agenda as established:
5. a., b., c., d., e., f., g. Village President’s Agenda
9. a., b., c., d. Minutes / Reports / Public Notices
12. a. Bills / Payroll / Transfers / Voided Checks
Second by Neels. Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes
6-yes; 0-no; 0-absent.
Motion 3: Motion by Scott to adjourn. Second by Cantrell.
Motion carried by the following roll call vote:
Cantrell-yes; Curry-yes; Dreher-yes; Harris-yes; Neels-yes; Scott-yes
6-yes; 0-no; 0-absent.
Meeting adjourned at 7:27 p.m.
https://www.carbon-cliff.com/documents/212/01072020_BM_Minutes.pdf
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