City of Aledo City Council met Jan. 21.
Here is the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers of the City Hall building on January 21, 2020. MAYOR HAGLOCH called the meeting to order at 6:31 P.M. The roll was called, whereupon the following answered present:
Aldermen ILA BERTRAND, TERRY BEWLEY, MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JIM HOLMES, and CHRIS KOPP. Mayor CHRISTOPHER HAGLOCH. Alderman LINDA SARABASA was excused.
Also present were CHRIS SULLIVAN, City Administrator / Chief of Police, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk.
An attendance sheet has been marked Exhibit “A”, attached hereto and made a part of these minutes. The media was represented by John Hoscheidt, WRMJ.
COMMITTEE OF THE WHOLE
The meeting was opened in prayer by Pastor Josh McKinney, New Life Assembly of God Church.
Appearances: No Report.
Communication & Correspondence: No Report.
Requests & Petitions: No Report.
Public Works Activity Report:
Streets: Street sweeping; equipment maintenance; salted streets for the ice/snow event on 1/11; picked up Christmas trees; and storage salt facility refilled.
Water: Ordered two (2) replacement actuator valves for the WTP; investigate one (1) water leak and one (1) sewer backup.
Gas: JULIE’s; D.O.T. reports; checked abnormal water meter readings; removal of one (1) gas service; inspection of one (1) sewer repair; assist in the portable and stationary generator services at WTP; and map work.
Cemetery: Two (2) funerals occurred.
DPW: attended the 2020-01 Zoning Case submitted by the Mercer County Family Y.M.C.A. and attended several other meetings during the past two (2) weeks.
Aledo Police Department Activity Report: CHIEF Sullivan reported the department is in the process of screening applicants. A slot has been reserved in the spring of 2020, Basic Police Academy Class at the Macon County Law Enforcement Center. PD has one (1) remaining full-time officer candidate. He will be tested by the Department to assure he can pass the physical agility test at the academy. We are hoping to be able to recruit candidates for the part-time academy class. It starts the first week in April and candidates would have to be background checked and tested by mid-march to get them into the class.
The Department submitted a draft SRO contract to the School District. The District has approved the proposed contract. The terms of the contract were discussed with the Ordinance & Police Committee and with the Council. All of the terms of the contract were generally agreed to in advance. The District would pay for the full cost of the wages and benefits for the SRO. The District would pay for the officer’s full year’s salary each year. Overtime expenses related to the schools and school functions would be billed to the District. The contract will be presented to Aledo City Council for approval during its first meeting in February.
Administration Report: No Report.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: The Request for Proposals to purchase and operate the Water and Wastewater Systems and Facilities of the City of Aledo, Illinois are due on 1/31 and to be opened during the next regularly scheduled Council meeting on 2/3.
Committee Report: A Public Property, Streets & Sidewalks Committee meeting was held on January 13, 2020 at 6:00 o’clock p.m. in the City Council Chambers. The Committee reviewed plans regarding Motor Fuel Tax Fund (MFT) project planned for in the SW and NW Quadrant’s of Aledo. The engineering agreement with Hutchison Engineering to be acted upon during regular council this evening.
REGULAR COUNCIL SESSION
Following the Pledge of Allegiance to the Flag,
ACTION ITEMS
APPROVAL OF MINUTES:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN HOLMES to approve the meeting minutes of January 06, 2020 as presented. A Roll call vote was recorded as follows:
YES: Bertrand, Bewley, Chausse, Cooper, Dixon, Holmes, and Kopp. NO: None. Motion carried. 7 yeas, 0 nays.
FINANCE: INVOICE LIST:
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN BEWLEY that the Invoice Listing, which has been marked Exhibit “C”, attached hereto and made a part of these minutes, be authorized and checks issued. A Roll call vote was recorded as follows:
YES: Bewley, Chausse, Cooper, Dixon, Holmes, and Bertrand. NO: None. ABSTAIN: Kopp. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 03R, SERIES OF 2020; APPROVING PRELIMINARY ENGINEERING AND CONSTRUCTION GUIDANCE AGREEMENT FOR MOTOR FUEL TAX FUNDS:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN CHAUSSE to approve Resolution No. 03R, Series of 2020; Approving preliminary engineering and construction guidance agreement for Motor Fuel Tax Funds for a cost computed at the actual cost incurred by Hutchison Engineering for performance of the work plus 169.28% (not to exceed $47,791.64). A Roll call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Holmes, Kopp, and Bertrand. NO: None. ABSTAIN: Bewley. Motion carried. 6 yeas, 0 nays, 1 abstention.
RESOLUTION NO. 04R, SERIES OF 2020; APPROVING ZONING VARIANCES FOR THE PROPERTY LOCATED AT 401 SW 2ND AVENUE IN ALEDO, ILLINOIS:
PUBLIC HEARING: A Public Hearing was scheduled before the City of Aledo Zoning Board of Appeals on January 16, 2020 at 5:00 p.m. in the City Council Chambers, 120 North College Avenue, Aledo, Illinois for Case No. 2020-01. The appropriate Public Hearing notice was published on January 1, 2020, in accordance with State Law. In addition, 42 adjoining property owners within 250 feet of the subject area were notified by regular mail.
REQUESTED ACTION: The Aledo Civic Center Authority has made application of four (4) variances of the City of Aledo Code of Ordinances for property located at 401 SW 2nd Ave. A variance is a grant of relief from specific limitations of the zoning ordinance with reference to the structure to be constructed on a given zoning lot.
Variance #1 – Title 10 Chapter 5; R-2 Residential District; Section 10-5-4; the applicant is requesting a four feet (4’) reduction of the primary building side yard setback line from SW 4th Street.
Variance #2 – Title 10 Chapter 5; R-2 Residential District; Section 10-5-4; the applicant is requesting a ten feet (10’) reduction of the exit stairway side yard setback line from SW 4th Street.
Variance #3 – Title 10 Chapter 5; R-2 Residential District; Section 10-5-5; the applicant is requesting an 8.7% increase of the allowable percentage of building area on the lot area.
Variance #4 – Title 10 Chapter 11; Off Street Parking; Section 10-11-3; the applicant is requesting a variance of off street parking requirements.
APPLICANT:
Aledo Civic Center Authority 401 SW 2nd Ave Aledo, IL 61231
Staff recommended the Zoning Board of Appeals hold the Public Hearing on Case No. 2020-01 and further recommended approval of a four feet (4’) reduction of the primary building side yard setback line from SW 4th Street; an approval of a ten feet (10’) reduction of the exit stairway side yard setback line from SW 4th Street; an approval of an 8.7% increase in allowable percentage of building area on the lot area; and approval of an Off-Street Parking Variance with the following conditions:
A total of seventy (70) off –street and on-street parking spaces shall be provided for the use of the proposed building and addition. Off-street parking spaces are to be located within 300 feet of the subject property and authorized through legitimate parking lease(s) and/or similar agreement submitted to the Zoning Officer.
Motion was made by ALDERMAN BERTRAND and seconded by ALDERMAN BEWLEY to approve Resolution No. 04R, Series of 2020; Approving Zoning Variances for the Property located at 401 SW 2nd Avenue in Aledo, Illinois as presented. A Roll call vote was recorded as follows:
YES: Cooper, Dixon, Holmes, Kopp, Bertrand, and Bewley. NO: None. ABSTAIN: Chausse. Motion carried. 6 yeas, 0 nays, 1 abstention.
STANDING COMMITTEE REPORTS: A Water, Sewer & Storm Drain Committee meeting to be held on Tuesday, February 4, 2020 at 6:00 o’clock p.m. in the City Council Chambers.
OLD BUSINESS: ALD. Bewley informed the Aledo City Council he recently entered into agreement with U.S. Cellular regarding their residential Wi-Fi service at his personal residence and noted the service to be excellent with no interruptions.
NEW BUSINESS: ALD. Holmes was contacted about the property located behind Brookstone of Aledo being too dim-lit and in need of better street lighting. DPW Blaser reported a work order was placed in call-center and noted the lighting issue was more along SE 13th Avenue and not the cul-de-sac.
DPW Blaser and CHIEF Sullivan both reviewed the request to erect a pole with lighting from Ameren Illinois and also have spoken with the complainant with it being understood that it is private property.
MAYOR Hagloch suggested the City retrieve installation costs and to also contact property owner, Alex McGehee to see what his plans are for this particular development as well.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN COOPER and seconded by ALDERMAN KOPP that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:50 P.M.
http://aledoil.org/AgendaCenter/ViewFile/Minutes/_01212020-216
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