City of Moline Committee of the Whole met March 24.
Here is the agenda provided by the committee:
Proclamations
A Proclamation from Junior Achievement of the Heartland to declare April 2, 2020, as “Junior Achievement Day”.
A Proclamation from Boys & Girls Clubs of the Mississippi Valley to declare March 30 – April 3, 2020, as “Boys & Girls Club Week”.
Questions on the Agenda
Agenda Items
1. Temporary Sidewalk Modification (Chris Mathias, Property Management Coordinator)
2. Deed of Dedication – 15th Avenue Project (Chris Mathias, Property Management Coordinator)
3. North Slope Dewatering (Tony Loete, Utilities General Manager)
4. 2020 Volume Cap (Carol Barnes, Finance Director)
5. 2020 Asphalt Resurfacing (Joe Kuhlenbeck, Building Official)
6. Department of Healthcare and Family Services IGA (Jeff Snyder, Fire Chief)
7. Other
Informationals
QComm 911 Consolidated Dispatch Center Update (Derke Price, Corporation Counsel)
Proposed 2020 Sidewalk Infill Locations (Rodd Schick, Interim Public Works Director)
Road Diet Policy Update (Rodd Schick, Interim Public Works Director)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
1. A Special Ordinance granting a temporary modification to Section 28-3200(a) and Section 35-4218 of the Moline Code of Ordinances to delay the installation of sidewalks for property located along 36th Avenue Court, pursuant to an application submitted by Haversian Canal Systems, LLP (ORA Orthopedics), 510 Valley View Drive, Moline. (Chris Mathias, Property Management Coordinator)
Explanation: Haversian Canal Systems, LLP (ORA Orthopedics), located at 510 Valley View Drive, Moline, is in initial discussions with the State of Illinois to determine the cost and feasibility to purchase and vacate 36th Avenue Court right-of-way, a frontage road that leads to a dead-end cul-de-sac. City standards at Sections 28- 3200(a) and 35-4218 of the Code of Ordinances require sidewalk installation along right-of-way at the time of development or infill. Given this, ORA has applied to the City for a temporary modification to delay installation of public sidewalks along 36th Avenue Court. This right-of-way does not serve any properties other than ORA and it has topographic constraints and limitations. ORA has requested that the City’s decision regarding installation of the sidewalks be delayed until discussions with the State of Illinois are concluded. Additional documentation attached.
Staff Recommendation: Staff recommends approval of the temporary modification. The sidewalk would not serve any other properties and there are topographic constraints that make sidewalk construction difficult.
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goal Impacted: A Great Place to Live
2. A Resolution authorizing the Mayor and City Clerk to accept two Deeds of Dedication for Street Right-of-Way and three Permanent Utility and Drainage Easements to allow construction to proceed on the 15th Avenue portion of Project #1333, 2020 Trenchless Water Main Project. (Chris Mathias, Property Management Coordinator)
Explanation: This resolution will allow the City to accept deeds of dedication for street right-of-way and permanent utility and drainage easements necessary to allow construction to proceed on the 15th Avenue portion of Project #1333, 2020 Trenchless Water Main Project. The following documents have been executed by their property owners: two deeds of dedication for street right-of-way by Larry D. Pluimer and Asha E. Rehnberg, 143 15th Avenue, Moline, and Linda L. Miller, 146 15th Avenue, Moline; and three permanent utility and drainage easements by Larry D. Pluimer and Asha E. Rehnberg, 143 15th Avenue, Moline, Linda L. Miller, 146 15th Avenue, Moline, and Lawrence M. Duncheon, 1528 1st Street. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Rock Island County Recording Costs
Public Notice/Recording: Engineering Division will record
Goal Impacted: Upgrade City Infrastructure & Facilities
3. A Resolution authorizing the Mayor and City Clerk to execute and attest to an Agreement for Professional Services with Crawford, Murphy and Tilly Inc. for professional engineering services required to study biosolids dewatering practices and equipment for the North Slope Waste Water Treatment Plant in an amount not to exceed $49,995.00. (Tony Loete, Utilities General Manager)
Explanation: The Water Pollution Control (WPC) Division’s long-term infrastructure funding plan includes rehabilitation/replacement of dewatering equipment at both treatment plants. The existing two Andritz belt filter presses at the North Slope Waste Water Treatment Plant are 25 years old and are in need of rehabilitation/replacement due to age-related wear on the equipment. Because of the unique character of the solids at the plant and the work flow presently practiced to manage dewatering and disposal, it is appropriate to consider alternatives to rehabilitation of the 25-year-old equipment. City staff received qualifications and proposals from five engineering firms with significant experience and expertise in conducting this type of analysis. Crawford, Murphy and Tilly Inc. was selected as the most qualified and equipped to complete this work. The result of this analysis will provide the WPC Division with recommendations to form decisions related to equipment and disposal as well as savings in the areas of energy and manpower. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $80,000.00 is budgeted in account #320-1838-433.03-22, North Slope Rehab/Replace, Professional/Technical, for this project.
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure & Facilities
4. A Resolution authorizing the ceding of 2020 Home Rule Volume Cap. (Carol Barnes, Finance Director)
Explanation: Under Section 146 of the Internal Revenue Code of 1986, the City is allocated an annual per capita amount for private activity bond use, which in 2020 totals $4,399,710. The Illinois Private Activity Bond Allocation Act provides that a home rule unit of government may transfer its allocation to any other home rule unit of government, the State of Illinois or any agency of the State, or any non-home rule unit of government. The City Council has adopted a Volume Cap Policy regarding the use, transfer, or reservation of the City’s volume cap allocation. The policy, along with the history of Moline’s allocations, is included in the attachment.
Private Activity Bonds (PABs) are tax exempt bonds issued on behalf of certain businesses engaged in manufacture or production of tangible personal property. A wide variety of businesses can qualify under the guidelines to finance the acquisition of fixed assets such as land, buildings, or equipment. They may also be used for renovation and new construction, as well as construction or renovation of residential units that meet income guidelines. Because the bonds are exempt from federal income tax, they typically command competitive interest rates and may be combined with other tax credit programs to stimulate projects.
The Quad Cities Regional Economic Development Authority (QCREDA) is the only agency to request the City’s 2020 Volume Cap and has a mutually beneficial relationship with the City, Rock Island County, and other regional development authorities to best utilize this resource for the benefit of the region. If the City does not obligate this allocation by May 1, 2020, it is automatically turned over to the State of Illinois for reallocation to other entities statewide. Additional documentation attached.
Staff Recommendation: Approval to Transfer the 2019 allocation to QCREDA
Fiscal Impact: Potential Increase in Property Values
Public Notice/Recording: Finance Department to file with Governor’s Office
Goals Impacted: Financially Strong City, Strong Local Economy
5. A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Centennial Contractors of the Quad Cities Inc. for Project #1340, 2020 Asphalt Resurfacing, in the amount of $1,084,018.25. (Joe Kuhlenbeck, Building Official)
Explanation: Bids were opened and publicly read on March 3, 2020, for Project #1340, with the following results:
Centennial Contractors of the Quad Cities Inc. submitted the lowest and the most responsible and responsive bid.
Project #1340 includes the milling and resurfacing of 15th Street from 16th to 19th Avenues, 12th Avenue from 7th to 12th Streets, and 3rd Street from 5th to 16th Avenues. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact:
Public Notice/Recording: N/A
Goal Impacted: Upgrade City Infrastructure & Facilities
6. A Resolution rescinding the Intergovernmental Agreement entered into between the Department of Healthcare and Family Services and the City of Moline pursuant to Council Bill/Resolution No. 1133-2019; and authorizing the Mayor and City Clerk to execute a revised Intergovernmental Agreement between the Illinois Department of Healthcare and Family Services and the City of Moline to allow the City to be eligible for supplemental payments for covered ambulance services pursuant to the terms of the Intergovernmental Agreement; and authorizing all appropriate City of Moline officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to the Intergovernmental Agreement. (Jeff Snyder, Fire Chief)
Explanation: The Illinois Department of Healthcare and Family Services (HFS) has submitted an application to the Centers for Medicare and Medicaid Services to change the methods and standards of payment to a “Participating Municipal Ambulance Provider” (Provider) for covered ambulance services as defined in the Intergovernmental Agreement (IGA). The City of Moline’s Fire Department is a Provider.
In anticipation of the application approval by the Centers for Medicare and Medicaid Services, HFS is requesting an agency cost report and an executed IGA from those Provider agencies wishing to participate in the program. The City received this information in late September, and submission of an initial cost report and an executed IGA were completed on October 8, 2019. The City received a new IGA in March to replace and rescind the previous IGA signed in 2019 with a deadline of March 30, 2020, in order to be eligible for funding. The IGA has been revised because changes have been made between the State of Illinois and the Center for Medicaid Services to review a new State Plan Amendment that will accompany the IGA. The City therefore seeks to complete execution of the revised IGA for submission of the documents to HFS by its March 30, 2020, deadline to be eligible for 2020 funding.
In sum, HFS is proposing a payment method that will allow a Provider to receive supplemental payments above the fee schedule rates currently received if the cost to provide the covered ambulance services exceeds the current fee schedule. If the new funding method is approved, each Provider will be eligible to receive the difference between the actual costs for transport and the fee schedule. A Ground Emergency Medical Transport (GEMT) Reimbursement program will be adopted, and HFS and the City would evenly split the enhanced reimbursement revenue. As part of the program, the Fire Department will be required to submit a new cost report annually as directed by HFS. To allow City staff time to complete submission of an initial cost report and an executed IGA to HFS by the above-referenced March 30, 2020, deadline, this item will also appear on the City Council Agenda on March 24, 2020, under “Items Not on Consent.” Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: To be determined; potential for enhanced revenue for providing City covered ambulance services is dependent upon HFS’s application approval by the Centers for Medicare and Medicaid Services.
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live, Strong Local Economy
https://www.moline.il.us/ArchiveCenter/ViewFile/Item/6174
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