City of Aledo City Council met Feb. 22.
Here are the minutes provided by the council:
The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building. MAYOR HAGLOCH called the meeting to order at 6:30 P.M. The roll was called, whereupon the following answered present:
Aldermen MICHAEL CHAUSSE, BARRY COOPER, DENNIS DIXON, JAY DOHERTY, JIM HOLMES, CHRIS KOPP, and LINDA SARABASA. Mayor CHRISTOPHER HAGLOCH. Alderman ILA BERTRAND was also present.
Also present was CHRISTOPHER SULLIVAN, City Administrator / Chief of Police; JUSTIN BLASER, Director of Public Works & Utilities; and JAROD DALE, City Clerk.
The media was represented by John Hoscheidt, WRMJ.
COMMITTEE OF THE WHOLE
Public Comment: No Report.
Communication & Correspondence: No Report.
Requests & Petitions:
Request by Ariana’s Café, 213 S College Avenue, Aledo, IL regarding a Class “D” (Restaurant) Liquor License.
Public Works Activity Report:
• Streets: Daily checks, tasks, JULIES, and work orders continue. Work on CIP projects; cut saplings on the Sponsler Lake dam; work the snow event on 2/27; haul out snow piles downtown; clean equipment; help with the water main leak on West Main St.
• Gas: JULIE’s; the 2021 ICC Audit is complete with no major issues were identified; re-read abnormal readings; continue changing old meter heads; work on digital mapping.
• Water: JULIE’s, the stationary and portable generators were serviced; repaired one water main leak on West Main St.; continue digital mapping; Water Supt. attended the Illinois Rural Water Conference in Effingham 2/14-2/17.
• Cemetery: Two (2) Funeral occurred. Plow snow; trim trees at the Cemetery; computer training.
• DPW: Code update review continues; PW uniform re-fitting; review MFT plans with Hutchison; review preliminary site plans for Sponsler Manor Third Addition; review building plans for 214 East Main street remodel; complete new TIF District project identification list; attend Park District Meeting 2/14.
Aledo Police Department Activity Report: CHIEF Sullivan reported Officer Dallas Wakeland completed the fifth week of his academy training on February 18, 2022. He has successfully completed all of his training blocks and passed all of the tests and quizzes in all of his classes so far. Last week he also completed the 40 Hour Mandatory Firearms training and qualification course. Wakeland’s academy class is still on track to graduate on Friday, April 22, 2022. CHIEF met with Wakeland last weekend, on his day off from the academy. Everything seem to be going well from his perspective.
The equipment finally arrived for the new Tahoe squad cars. The first car is being outfitted this week and should be ready for patrol duty in the immediate future. The other two new squad cars will be taken to the installation company, one at a time, and all three should be in the fleet rotation by the early March.
The Department is still dealing with the long-term project of reviewing every single report ever written by the Department searching for all cannabis related incidents. They are all required to be removed and destroyed and all notes and electronic entries of any cannabis arrests and all reports with mention of cannabis offenses are to be destroyed. The statute requiring expungement of all cannabis incidents was mandatory, sweeping in scope, and vague. We are working with the City attorney’s office as we sort through some of the issues.
Administrative Report: No Report.
City Treasurer’s Report: The Treasurer’s Report has been marked exhibit “B”, attached hereto and made a part of these minutes.
Mayor’s Report: MAYOR Hagloch read a proclamation declaring April 7, 2022 as JA Day in Aledo, Illinois and to recognize and celebrate JA’s mission in Aledo.
MAYOR highlighted a meeting with 353 Court, LLC., with discussions regarding a review of upcoming summer projects in the downtown business district.
Committee Report: ALD. Cooper reported the Public Property, Streets & Sidewalks Committee met on February 9th to discuss an extension request to a developer’s agreement submitted by Third Arrow Properties, LLC., for property located at 109 SW 2nd Street, Aledo, and also reviewed cash farm lease renewals for the cemetery and south lagoon properties. Also, the City to enter into a new lease agreement for property located in the Industrial Park with Skinner Landscaping requesting to lease the property for commercial purposes.
Following the Pledge of Allegiance to the Flag,
CONSENT AGENDA
Motion was made by ALDERMAN DOHERTY and seconded by ALDERMAN HOLMES to approve the following consent agenda items:
• Approval of Minutes of the Regular Meeting of February 07, 2022.
• Approval of Finance Invoice Listing – AP03.
• Approval of Termination of the Farm Lease on the Industrial Park Property between Rick Gillespie and the City of Aledo.
• Approval of Consent of Ila Bertrand for Ward I Alderman (Vacancy of Zach Frick). A Roll Call vote was recorded as follows:
YES: Chausse, Cooper, Dixon, Doherty, Holmes, Kopp and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays.
SWEARING-IN CEREMONY: CITY CLERK
Dale administered the oath of office to Ila Bertrand as Ward I Alderman.
PUBLIC COMMENT: No Report.
ACTION ITEMS:
ORDINANCE NO. 05, SERIES OF 2022; AMENDMENT TO AGREEMENT WITH THIRD ARROW PROPERTIES, LLC: (FIRST READING)
The City of Aledo, Illinois and Third Arrow Properties, LLC (“Developer”) entered into a Real Estate Purchase Agreement dated on or around April 17, 2021 (the “Agreement”) pursuant to which the City agreed to sell and the Developer agreed to purchase certain real property located at 109 SW 2nd Street, Aledo, Illinois, which is legally described as follows:
The West 112 Feet of Lot 7, less the East 36 Feet, in Block 75 of the Original Town, now City of Aledo, Mercer County, Illinois.
Property ID#: 10-10-17-452-012
The Developer has requested that the City extend the deadline for completion of the improvements and renovations on the Property pursuant to the Agreement; and, the Mayor and City Council of the City have determined that the approval of this request will be in the best interests of the City.
Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN COOPER to waive the second reading for Ordinance No. 05, Series of 2022; Approving Amendment to Agreement with Third Arrow Properties, LLC. A Roll Call vote was recorded as follows:
YES: Cooper, Dixon, Doherty, Holmes, Kopp, Sarabasa, Bertrand, and Chausse.
NO: None. Motion carried. 8 yeas, 0 nays.
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN SARABASA to adopt for Ordinance No. 05, Series of 2022; Approving Amendment to Agreement with Third Arrow Properties, LLC; with an extension of Agreement until August 27, 2022. A Roll Call vote was recorded as follows:
YES: Dixon, Doherty, Holmes, Kopp, Sarabasa, Bertrand, Chausse, and Cooper.
NO: None. Motion carried. 8 yeas, 0 nays.
ORDINANCE NO. 06, SERIES OF 2022; APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF ALEDO AND SKINNER LANDSCAPING, INC: (FIRST READING)
The City of Aledo ("City") owns certain vacant lots in the Aledo industrial park (the “Property”), consisting of the following:
Lots Eleven (11), Twelve (12), and Thirteen (13), and the undeveloped SE 8th Street right-of-way lying east of the east right-of-way line of SE 22nd Avenue all in Progress Park Second Addition to the City of Aledo, situated in County of Mercer and State of Illinois; and,
Pursuant to Section 11-76-1 of the Illinois Municipal Code, 65 ILCS 5/11-76-1, the City may lease real estate; and, the City of Aledo Property Committee has recommended that the City Council approve a lease of the Property to Skinner Landscaping. The term of this Lease shall be a five (5) year period commencing on the date first written above and expiring on the last day of the fifth (5th) consecutive Lease Year thereafter. "Lease Year" shall mean a period of twelve (12) consecutive calendar months, commencing on the first day of the Term hereof. Tenant agrees to pay Landlord the sum of One Thousand Dollars ($1,000.00) per annum due on the first day of every Lease Year, with payment for the first Lease Year due upon execution of Lease. Tenant shall use the Premises for development and operation of a hay field, pumpkin patch, corn maze, and related commercial and agricultural uses.
The second reading to be held on Monday, March 7, 2022 at 6:30 o’clock p.m. in the City Council Chambers.
ORDINANCE NO. 07, SERIES OF 2022; CREATING A FIFTH CLASS “D” LIQUOR LICENSE WITHIN THE CORPORATE LIMITS OF THE CITY OF ALEDO:
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN KOPP to waive the 2nd reading for Ordinance No. 07, Series of 2022; Creating a Fifth Class “D” Liquor License within the Corporate Limits of the City of Aledo. A Roll Call vote was recorded as follows:
YES: Doherty, Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, and Dixon.
NO: None. Motion carried. 8 yeas, 0 nays.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN COOPER to adopt Ordinance No. 07, Series of 2022; Creating a Fifth Class “D” Liquor License within the Corporate Limits of the City of Aledo; that Section 3-2-8-D of the City Code shall be amended to not exceed a total of five (5). A Roll Call vote was recorded as follows:
YES: Holmes, Kopp, Sarabasa, Bertrand, Chausse, Cooper, Dixon, and Holmes.
NO: None. Motion carried. 8 yeas, 0 nays.
ORDINANCE NO. 08, SERIES OF 2022; APPROVING OFFICAL ZONING MAP FOR 2022: (FIRST READING)
Three (3) annexations & Zoning Classification were completed in 2021:
• Ord. No. 07, Series of 2021; Annexation of Property owned by Eric Baker (981 175th Street, Aledo, IL., 61231.)
• Ord. No. 12, Series of 2021; Annexation of Property owned by City of Aledo (South of 604 SE 8th Avenue, Aledo, IL., 61231.)
• Ord. No. 15, Series of 2021; Annexation of Property owned by Steve Kenney (604 SE 8th Avenue, Aledo, IL., 61231)
• Ord. No. 27, Series of 2022; Changing Zoning Classification 205 N College Avenue. (R-2 Residential to R-3 Residential)
Section 11-13-19 of the Illinois Municipal Code requires municipalities to publish an official zoning map each year no later than March 31.
The second reading to be held Monday, March 7, 2022 at 6:30 o’clock p.m. in the City Council Chambers.
RESOLUTION NO. 10R, SERIES OF 2022; APPROVING A PROPOSAL FOR FOURTH OF JULY FIREWORKS SHOW:
The CITY ADMINISTRATOR has recommended hiring J&M Displays from Yarmouth, Iowa to put on the fireworks show at a cost not to exceed $25,000.00 in accordance with the proposal. Based upon our previous conversations with the Council, feedback from the community after last year’s display, and our best estimates on what we could reasonably expect to raise in donations, a $25,000.00 display was selected. This will provide a solid firework display lasting at least 32 minutes.
Motion was made by ALDERMAN CHAUSSE and seconded by ALDERMAN DIXON to approve Resolution No. 10R, Series of 2022; Approving a Proposal for Fourth of July Fireworks Show by J&M Displays, 18064 170th Avenue, Yarmouth, IA, 52660-9772, for a total price of show in the amount of $25,000.00 and to enter into a multiple year agreement. A Roll Call vote was recorded as follows:
YES: Kopp, Sarabasa, Bertrand, Chausse, Cooper, Dixon, Doherty, and Holmes.
NO: None. Motion carried. 8 yeas, 0 nays.
RESOLUTION NO. 11R, SERIES OF 2022; APPROVING PRELIMINARY ENGINEERING AND CONSTRUCTION GUIDANCE AGREEMENT FOR MOTOR FUEL TAX FUNDS:
Motion was made by ALDERMAN COOPER and seconded by ALDERMAN DOHERTY to approve Resolution No. 11R, Series of 2022; Approving Preliminary Engineering and Construction Guidance Agreement for Motor Fuel Tax Funds with Hutchison Engineering, Inc. not to exceed $50,000.00. A Roll Call vote was recorded as follows:
YES: Sarabasa, Bertrand, Chausse, Cooper, Dixon, Doherty, Holmes, and Kopp.
NO: None. Motion carried. 8 yeas, 0 nays.
OLD BUSINESS:
Discussion regarding Employee Salary Study: City Staff continues to wait on a quote to be received.
NEW BUSINESS: No Report.
ADJOURNMENT: There being no further business, motion was made by ALDERMAN DIXON and seconded by ALDERMAN SARABASA that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:56 P.M.
https://www.aledoil.gov/AgendaCenter/ViewFile/Minutes/_02222022-310
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