City of East Moline Committee of the Whole met March 21.
Here are the minutes provided by the committee:
ROLL CALL
Mayor Freeman called the meeting to order and directed City Clerk Wanda Roberts-Bontz to call the roll. The following Aldermen were present: Larry Toppert, Gary Almblade, Nancy Mulcahey, Jayne O’Brien, Rhea Oakes, Maria Tapia and Jose Rico. 6:58 p.m.
ADDITIONS/CORRECTIONS TO AGENDA
None.
CONSTRUCTION ENGINEERING ASSISTANCE (Mr. Tim Kammler, Director of Engineering)
There will be a number of significant capital improvement projects under construction at the same time which requires additional manpower to assist our single in-house Construction Manager. This is anticipated each year during peak times of construction; the cost for these services is included in the FY 2022 Budget and CIP.
The City's larger on-going CIP projects include:
- Ravine Sewer Access (Ravines C&F)
- 28th Avenue Reconstruction (7th St - 10th St)
- Kennedy Dr, 2nd St. Ct, 34th Avenue Utility Improvements
- 24th St., 25th St., Alley & Utility Improvements
- 47th Ave, 48th Ave Resurfacing
- Mississippi River Bicycle Trail Milling & Resurfacing
- PCC Patching Program, Sealcoat Program, Pavement Marking Program
The Engineering Department has obtained a professional services contract from Klingner & Associates to provide a senior level construction engineer to assist on various projects, as needed The proposal is time & material with an estimated fee based upon 26 weeks, full-time, 5/1/22-10/28/22; final cost is dependent upon actual manpower needed. A basic scope of services and schedule of hourly rates is shown in the attached copy of this document.
FINANCIAL:
This is a budgeted item.
Line Item# various Title: see below
Amount Budgeted: $375,000.00
Actual Cost: $195,000.00 (est.)
Under/(Over): T.B.D.
Funding Sources: Water CIP, Sewer CIP, Non-Home Rule Sales Tax
Departments: Engineering
This is a CIP.
RECOMMENDATION:
Approve contract with Klingner & Associates for construction engineering services.
ADDITIONAL COMMENTS:
Staff continue to pursue additional qualified consultant assistance for peak summer construction inspection assistance.
A motion was made by Alderman O’Brien, seconded by Alderman Almblade to concur with the recommendation as presented. Upon roll call the following voted in favor: O’Brien, Oakes, Tapia, Rico, Toppert, Almblade and Mulcahey. Motion carried.
PLANS, SPECS, BID – 24TH ST., 25TH ST., ALLEY & UTILITY REPLACEMENT (Mr. Tim Kammler, Director of Engineering) At the direction of the City Council, final plans and specs have been prepared by (Shive-Hattery, Inc. for bidding and construction of the above-referenced project. Proposed construction generally consists of replacement of sanitary sewer, manholes, sewer service connections, watermain, valves &hydrants, water service replacements, reconstruction of alley (concrete), drive approaches, and other related construction.
An exhibit showing the location of the proposed construction is attached. Complete plans, specifications and bidding documents are available for review at the East Moline Engineering & Maintenance Building. A tentative bid letting date has been scheduled for March 29, 2022. Pending COW approval, the bid letting will proceed and staff will provide a bid tabulation and recommendation for award of contract to the City Council, pending reasonable bid prices. A consultant proposal for construction staking will also be provided for review and consideration at this time.
FINANCIAL:
This is a budgeted item.
Line Item# various Title: Sewer CIP, Water CIP
Amount Budgeted: $995,000.00
Actual Cost: T.B.D.
Under/(Over):
Funding Sources: Water CIP Funds, Sewer CIP Funds
Departments: Engineering
This is a CIP.
RECOMMENDATION:
Approve Plans & Specs for bid letting.
A motion was made by Alderman Almblade, seconded by Alderman O’Brien to concur with the recommendation as presented. Upon roll call the following voted in favor: O’Brien, Oakes, Tapia, Rico, Toppert, Almblade and Mulcahey. Motion carried.
PLANS, SPECS, BID – KENNEDY DR., 2ND ST. CT, 34TH AVE WATERMAIN (Mr. Tim Kammler, Director of Engineering)
At the direction of the City Council, final plans and specs have been prepared by (Shive-Hattery, Inc. for bidding and construction of the above-referenced project. Proposed construction generally consists of replacement of watermains, valves & hydrants, water service replacements, sidewalk & driveway replacement, curb ramp replacement, resurfacing of 2nd St Ct/ 34th Ave "loop", and other related construction activities.
An exhibit showing the location of the proposed construction is attached. Complete plans, specifications and bidding documents are available for review at the East Moline Engineering & Maintenance Building. A tentative bid letting date has been scheduled for March 29, 2022. Pending COW approval, the bid letting will proceed and staff will provide a bid tabulation and recommendation for award of contract to the City Council, pending reasonable bid prices. A consultant proposal for construction staking will also be provided for review and consideration at this time.
FINANCIAL:
This is a budgeted item.
Line Item# 220-4547-452.0 Title: Water Capital Improvements Amount Budgeted: $865,000.00
Actual Cost: T.B.D.
Funding Sources: Water CIP Funds
Departments: Engineering
This is a CIP.
RECOMMENDATION:
Approve Plans & Specs for bid letting.
A motion was made by Alderman Almblade, seconded by Alderman Oakes to concur with the recommendation as presented. Upon roll call the following voted in favor: O’Brien, Oakes, Tapia, Rico, Toppert, Almblade and Mulcahey. Motion carried.
AMENDMENT TO NO PARKING PLACES ORDINANCE 9-3-1 (Chief Ramsey, EMPD)
There have been complaints from residents along 48th Avenue in the 1100-1200 block of parking issues where they have requested moving parking from the north side of 48th Avenue to the south side. Staff has looked into this recommendation and see no issue with it. Currently the No Parking Places Ordinance 9-3-1 on line #166 states no parking on the south side of 48th Avenue from 11th Street to Archer Dr. I am requesting this be amended to remove "south" and add "north", therefore changing the no parking area to the north side of the avenue. Current no parking signs on the south side would then need to be moved to the north side of 48th Avenue in this area. See attached ordinance amendment and map of the location of this request.
FINANCIAL:
This is not a budgeted item.
Actual Cost: Possible Signage Cost
This is not a CIP.
RECOMMENDATION:
Approve the amendment to No Parking Places Ordinance 9-3-1.
A motion was made by Alderman Oakes, seconded by Alderman Almblade to concur with the recommendation as presented. Upon roll call the following voted in favor: O’Brien, Oakes, Tapia, Rico, Toppert, Almblade and Mulcahey. Motion carried.
SALE OF CITY OWNED PARCELS (Mr. Doug Maxeiner, City Administrator) See attached Memorandum
FINANCIAL:
This is not a budgeted item.
This is not a CIP.
RECOMMENDATION:
To discuss staff recommendations.
A motion was made by Alderman Almblade, seconded by Alderman Rico to concur with the recommendation as presented. Upon roll call the following voted in favor: O’Brien, Oakes, Tapia, Rico, Toppert, Almblade and Mulcahey. Motion carried.
ADJOURMENT:
A motion was made by Alderman Almblade, seconded by Alderman Mulcahey to adjourn the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: O’Brien, Oakes, Tapia, Rico, Toppert, Almblade and Mulcahey. Motion carried. 8:00 p.m.
https://www.eastmoline.com/AgendaCenter/ViewFile/Minutes/_03212022-785
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