City of Moline City Council met Dec. 6
Here is the minutes provided by the council:
Committee-of-the- Whole Call to Order
PRESENT: Mayor Sangeetha Rayapati (Chair)
Alderperson Scott Williams (Ward 1)
Alderperson Alvaro Macias (Ward 2)
Alderperson Mike Wendt (Ward 3)
Alderperson Matt Timion (Ward 4)
Alderperson Sam Moyer (Ward 5)
Alderperson Pat O’Brien (Ward 6)
Alderperson Mike Waldron (Ward 7)
Alderperson James Patrick Schmidt (Alderperson At-Large)
ABSENT: None.
STAFF: Barry Dykhuizen, Assistant City Administrator
Janine Hollembaek Parr, City Clerk
Mike Doi, Director of Public Works
David Dryer, Director of Engineering ~electronically
Darren Gault, Chief of Police
Eric Griffith, Parks Recreation Director ~electronically
Ryan Hvitløk, Director of Community and Economic Development
Bryon Lear, Library Director ~electronically
Tony Loete, Director of Utilities ~electronically
Leah Miller, Human Resources Director
Steve Regenwether, Fire Chief
David Rowatt, Information Technology Manager
Lori Ulloa, Assistant Finance Director
Keith Verbeke, Finance Manager
K.J. Whitley, Community Development Program Manager
OTHERS: Margaret Kostopulos, Corporation Counsel
Grace Kinnecutt, Dispatch/Argus
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Public Comment
None.
Questions on the Agenda
Alderperson Wendt requested that Council Bill 3053-2022, be moved to the Non-Consent Agenda.
Board Appointments
Mayor's appointment of Amy Trimble to the Main Street Commission and Special Service Area 6 (SSA 6) to fill the unexpired term of Ana Maria Rocha, expiring September 30, 2024.
Informational
6.1 December Status and Information Report. Barry Dykhuizen, Assistant City Administrator, stated that a year-end report would be provided in January. Mayor Rayapati thanked Steve Regenwether, Fire Chief, for staffing details provided within his report. Alderperson Wendt requested clarification from staff regarding rental registration vs. rental licensing and the timeline for development and implementation. Mike Doi, Director of Public Works, explained that the Building Division is looking at licensing program development and software, as well as ordinance updates. Discussion had. Council directed that an enforceable licensing and inspections program is the goal. It was suggested that licensing program development should be addressed right away, as the proposed accessory dwelling units (ADU) ordinance will require it.
Adjournment of the Committee-of-the-Whole and Council Call to Order
Pledge of Allegiance
Invocation
Alderperson Williams gave an Invocation.
Roll Call
Roll call was taken with Mayor Rayapati, Alderpersons Williams, Macias, Wendt, Timion, Moyer, O’Brien, Waldron and Schmidt present. Absent: none.
Consent Agenda
Approval of Minutes
Committee-of-the-Whole, Council and Executive Session minutes of November 29, 2022, and appointments made at Committee-of-the-Whole on December 6, 2022.
Second Reading Ordinances
12.1 3052-2022 An Ordinance dissolving the special tax allocation fund and terminating the designation of the City of Moline Tax Increment Redevelopment Project Area (TIF No. 1) within the City of Moline, Rock Island County, Illinois.
12.3 3054-2022 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by amending the following locations: Removing Twenty-Sixth Avenue, north side, from Forty-First Street west 300 feet; removing Twenty-Sixth Avenue, north side, from Thirty-Fourth Street east 1,300 feet; adding Twenty-Sixth Avenue, north side, from Thirty-Fourth Street to Forty-First Street; removing Twenty-Sixth Avenue, south side, from Thirty-Fourth Street to Forty-First Street; adding Twenty-Sixth Avenue, south side, from Thirty-Fourth Street to Thirty-Eighth Street; and adding Twenty-Sixth Avenue, south side, from 41 Street west 290 feet.
Resolutions
13.1 1203-2022 A Resolution setting the annual meetings schedule for 2023; and authorizing City staff to do all things necessary to notify the media of the 2023 annual meetings schedule.
13.2 1204-2022 A Resolution authorizing the Illinois Municipal League to collect the 2 percent Foreign Fire Insurance License Fee for the Foreign Fire Insurance Tax Revenue Administrative Board; and authorizing the Illinois Municipal League to act as its sole agent for the collection of the rightfully imposed foreign fire insurance license fee and to take necessary actions and carry on all necessary communication with the foreign fire insurance companies owing fees on behalf of this Board and shall remain the designated agent until notified by this City Council by adopted resolution of this City Council rescinding this agreement and engagement.
13.3 1205-2022 A Resolution authorizing the Chief of Police to execute a Memorandum of Understanding (MOU) between The Macerich South Park Mall LLC and the Moline Police Department setting forth the terms for access to Macerich’s Video Management System or Video Surveillance System. Staff seeks approval to enter into a Memorandum of Understanding between the Moline Police Department and The Macerich South Park Mall LLC, setting forth the terms for access to Macerich’s Video Management System or Video Surveillance System, for emergency response only, necessitating real-time, live access to cameras. The Moline Police Department is the primary responding agency to South Park Mall and access to these cameras during an emergency will provide valuable information to responding law enforcement personnel. Access to the Video Management System or Video Surveillance System shall not be used for personnel or routine investigative purposes nor for property crimes.
13.4 1206-2022 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Hoerr Construction, Inc. for Project #1385, 2022 Sewer Lining Program, for an amount of $444,001.80. Bids were opened and publicly read on November 15, 2022, for Project #1385, 2022 Sewer Lining Program. Hoerr Construction, Inc. submitted the lowest and most responsible and responsive bid. This project will install cured-in-place pipe (CIPP) inside of existing sanitary and storm sewers in the City. Under this contract, Staff expects to line approximately 5,000 feet of 8” sanitary sewer, and 650 feet of 12” storm sewer.
13.5 1207-2022 A Resolution amending Budget Resolution #1232-2021 by authorizing changes to various line items in the budget for FY 2022. The December 2022 budget amendments reflect Council action taken by resolution, inflationary adjustments, staffing changes, updated CIP project costs, changes in capital equipment & vehicle costs, etc. since the budget was last amended on August 30, 2022. Formal budget amendments adopted by Council are required to reflect recent changes to the current budget and to avoid any adverse effect to the City’s legal budgetary compliance. These are the second and final amendments made to the FY 2022 Budget.
Omnibus Vote
Alderperson O’Brien, seconded by Alderperson Macias, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Williams, Macias, Wendt Timion, Moyer, O’Brien, Waldron and Schmidt; nays: none.
Non-Consent Agenda
Second Reading Ordinances
12.2 3053-2022 An Ordinance amending Chapter 15, “GARBAGE AND TRASH,” of the Moline Code of Ordinances, Section 15-1100, “DEFINITIONS”, Section 15-2102, “CURBSIDE RECYCLING CARTS,” Section 15-2200, “FEE FOR RESIDENTIAL REFUSE COLLECTION,” and Section 15-2201, “PREPARATION AND COLLECTION OF RESIDENTIAL,” by adding amendments to reflect the new fee structure as a result of the 2022 Fee Review effective January 1, 2023.
Adopted. Alderperson Waldron, seconded by Alderperson O’Brien, moved to adopt Council Bill 3053- 2022. Discussion had. Mike Doi, Director of Public Works, explained that Public Works has developed a process to notify the resident if the bulky pick-up load exceeds what is allowable. Mayor Rayapati requested that the process be in written form, even if not codified, and communicated to the public. Motion carried on roll call with the following vote: ayes: Alderpersons Williams, Macias, Wendt, Timion, Moyer, O’Brien, Waldron and Schmidt; nays: none.
Resolutions
15.1 1208-2022 A Resolution establishing the American Rescue Plan Act (ARPA) Business Owner Occupied Stabilization Transformation (B.O.O.S.T.) Forgivable Loan Program to provide financial assistance to eligible City of Moline-based businesses to start-up and/or accelerate existing small businesses. The City Council approved the 2022-2024 Strategic Plan that included an objective of Reinvestment in Community and Economic Development with goals related to creating a small business mentorship and accelerator program and launching an interior grant program. The proposed B.O.O.S.T program would offer forgivable loans, to eligible Moline-based businesses, of up to $35,000 for home based/food truck-based and $80,000 for brick-and-mortar.
Approved. Alderperson Wendt, seconded by Alderperson Moyer, moved to approve Council Bill 1208- 2022. Discussion had. Alderperson Wendt, seconded by Alderperson Moyer, moved to amend and add an attorney to the review committee. There was discussion. Motion failed on roll call with Alderpersons Williams and Wendt voting aye. The original motion carried on roll call with the following vote: ayes: Alderpersons Williams, Macias, Wendt, Timion, Moyer, O’Brien, Waldron and Schmidt; nays: none.
First Reading Ordinances
16.1 3055-2022 An Ordinance amending Chapter 7, “ANIMALS AND FOWL,” Section 7-1109A, “DEER HUNTING,” of the Moline Code of Ordinances by repealing said section 3 in its entirety and enacting in lieu thereof one new Section 7-1109A dealing with the same subject matter. In the 2022 Fee Review, it was determined that the current fee structure does not capture 100 percent of the costs associated with providing Deer Hunting service in the City of Moline. It is recommended that fees increase to accommodate the increase in staff wages as well as the increased time commitment. The fee increase will be effective January 1, 2023.
16.2 3056-2022 An Ordinance amending Chapter 14, “FOOD and FOOD HANDLERS,” of the Moline Code of Ordinances, Section 14-2203, “LICENSE FEES & PAYMENT,” by repealing Section 14-2203 in its entirety and enacting in lieu thereof one new Section 14-2203 dealing with the same subject matter by adding amendments to reflect the new fee structure as a result of the 2022 Fee Review effective January 1, 2023. During the 2022 fee review process, it was determined that past fees were based solely on the facility size and not the operational risk, which aligns with the relative potential of the creation of a foodborne illness. Staff recommends the fees be based on operational risk, such that higher risk facilities requiring more inspections be matched with staff resources needed to administer the fees. Additional fees were instituted to cover late fees, commissaries and temporary, intermittent or short-term events; however, the overall fees collected are not expected to change significantly.
16.3 3057-2022 An Ordinance amending Chapter 4, “ALCOHOLIC LIQUOR,” of the Moline Code of Ordinances increasing the number of Class C licenses in the City at the request of S&S Twins Oil, Inc., d/b/a QC Mart. The Code restricts the number of Class C liquor licenses allowable in the City to the current number. S&S Twins Oil, Inc. plans to purchase QC Mart, 2302 16th Street, Moline, and, because liquor licenses are non-transferrable, the current license will be surrendered, dropping the number from 37 to 36. S&S Twins Oil, Inc., wishes to apply for a new Class C liquor license and is requesting that the Mayor and City Council increase the number of Class C licenses allowable to 37 to accommodate its application.
Miscellaneous Business
Alderperson Wendt explained that the Council had previously directed staff to review the ordinance and bring back a recommendation for addressing excessive parking areas along John Deere Road and other areas identified within the City. Ryan Hvitløk, Director of Community and Economic Development, indicated that the City’s parking standards are outdated and that staff will have something back to Council within the first quarter of 2023.
Alderperson Wendt stated that he had not yet received a response to his November request for an advisory opinion from Corporation Counsel. Margaret Kostopulos, Corporation Counsel, stated that, upon direction from City Administrator Bob Vitas, an opinion would be provided next month.
Alderperson Wendt inquired why he has not been able to review the draft agreement with Metronet, for broadband services within the City. Margaret Kostopulos, Corporation Counsel, explained that the draft document is still being negotiated and is not ready to be distributed. It is a dynamic process that is undergoing change daily and distribution could create confusion. It is not a legal issue as much as a process issue.
Alderperson Timion shared that Monday’s community education meeting included a thoughtful, well presented discussion on accessory dwelling units.
Public Comment
There was no additional public comment.
Adjournment of City Council
Upon motion of Alderperson Timion, seconded by Alderperson Macias, the Council meeting adjourned at 7:00 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/8579
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