City of Moline Committee of the Whole met Jan. 10.
Here are the minutes provided by the committee:
Committee-of-the- Whole Call to Order
PRESENT: Mayor Sangeetha Rayapati (Chair)
Alderperson Scott Williams (Ward 1)
Alderperson Alvaro Macias (Ward 2)
Alderperson Mike Wendt (Ward 3)
Alderperson Matt Timion (Ward 4)
Alderperson Sam Moyer (Ward 5)
Alderperson Pat O’Brien (Ward 6)
Alderperson Mike Waldron (Ward 7)
ABSENT: Alderperson James Patrick Schmidt (Alderperson At-Large)
STAFF: Bob Vitas, City Administrator
Janine Hollembaek Parr, City Clerk
Carol Barnes, Finance Director
Mike Doi, Director of Public Works
David Dryer, Director of Engineering ~electronically
Barry Dykhuizen, Assistant City Administrator
Darren Gault, Chief of Police
Eric Griffith, Parks Recreation Director ~electronically
Ryan Hvitløk, Director of Community and Economic Development
Bryon Lear, Library Director
Tony Loete, Director of Utilities
Leah Miller, Human Resources Director
Steve Regenwether, Fire Chief
David Rowatt, Information Technology Manager
K.J. Whitley, Community Development Program Manager ~electronically
Police personnel, family and friends
OTHERS: Margaret Kostopulos, Corporation Counsel
Leslie Oberholtzer, Codametrics
Diane Moore, Resident
Grace Kinnecutt, Dispatch/Argus
Plan Commissioners
Members of the Media
Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.
Oath of Office
Oath of Office for Police Canine Team Officer Drew Compton & K9 Riggs
Board Appointments
Mayor's appointment of Brett Carter to the Plan Commission to fill the unexpired term of Brendan John to expire June 30, 2025.
Mayor's appointment of Brandy Poston to the Citizens Advisory Council on Urban Planning (CACUP) to fill the unexpired term of Brett Carter to expire July 31, 2025.
Proclamation
5.1 A Proclamation from Mayor Sangeetha Rayapati to declare January 9, 2023, as “National Law Enforcement Appreciation Day.”
5.2 A Proclamation from Big Brothers Big Sisters of the Mississippi Valley to declare January 2023, as “National Mentoring Month.”
5.3 A Proclamation from the Iowa Network Against Human Trafficking and Braking Traffik to declare January 2023, as “Slavery and Human Trafficking Prevention Month.”
Public Comment
Resident Diane Moore, 1916 Glenwood Drive, Moline, spoke against the proposed ADU Ordinance.
Questions on the Agenda
None.
Agenda Items
8.1 A Resolution authorizing the Mayor and City Clerk to execute and attest to an Easement Encroachment Licensing Agreement with DeLewis-Bey Properties, LLC, located at 3566 49th Street, to allow installation of a retaining wall and swimming pool. A motion was made by Alderperson O’Brien to approve. Seconded by Alderperson Waldron. Discussion had. Margaret Kostopulos indicated that the agreement will transfer to any new owners and is an enforceable document. Concern for potential drainage issues was expressed. Tony Loete, Director of Utilities, explained that there is a drainage swale and sufficient overlay for surface flow. The City is allowing encroachment in a very specific area, as detailed in the document. Motion passed unanimously.
Informational
9.1 January 2023 Status and Information Report. Bob Vitas, City Administrator, stated that this is the final report of 2022 and staff looks forward to providing a 2022 Strategic Action Plan Report in February. There was discussion. The Bikeways & Multi-model Plan is being included within the larger transportation plan. Ryan Hvitløk, Director of Community and Economic Development, stated that a Request for Proposals (RFP) would go out sometime during the first quarter of this year.
9.2 Proposed Amendment to Chapter 14, "FOOD AND FOOD HANDLERS," of the Moline Code of Ordinances – Housekeeping. Margaret Kostopulos, Corporation Counsel, explained that the amendment is part of the Code Review strategic goal and that Alexandra Morris, Environmental Health Specialist, has revamped the Chapter to reflect current regulations, as well as the food code. The fee schedule previously approved by Council has been incorporated. There was discussion that the redline ordinance was not attached to the agenda until today (due to technical error) and Council has not had enough to time review it. Alderperson Wendt proposed tabling the item and bringing it back next week. There was a consensus of council that staff should bring this item back on the January 17, 2023 Committee-of-the-Whole Agenda.
9.3 Form-Based Code. Ryan Hvitløk, Director of Community and Economic Development, explained that the proposed Code being presented would create a more predictable process for developers and staff. The Code will be presented to the Plan Commission tomorrow and then to the public for input. Hvitløk introduced Leslie Oberholtzer, Project Lead and Code Writer with Codametrics. Oberholtzer acknowledged the project team (see attached presentation). The scope and phases of the code were described. Community engagement events and findings were presented. Oberholtzer explained that the code focuses on form rather than use and that physical form is organizing structure. The code’s focus is on a high-quality, walkable public realm with the objective to provide regulations, not just design guides, resulting in a more predictable form. Hvitløk explained that the code would introduce the public and development community to better design standards.
Adjournment of the Committee-of-the-Whole and Council Call to Order at 6:59 p.m. Pledge of Allegiance
Invocation
None.
Roll Call
Roll call was taken with Mayor Rayapati, Alderpersons Williams, Macias, Wendt, Timion, Moyer, O’Brien and Waldron present. Absent: Alderperson Schmidt.
Consent Agenda
Approval of Minutes
Committee-of-the-Whole and Council meeting minutes of December 13, 2022, and appointments made at Committee-of-the-Whole on January 10, 2023.
Second Reading Ordinances
15.1 3058-2022 An Ordinance amending Chapter 20 “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Section 20-5109, “PARKING TIME LIMITS/RESTRICTIONS ESTABLISHED,” Appendix 14, “FIFTEEN-MINUTE PARKING RESTRICTIONS IN NONMETERED ZONES” by including: City-owned N Lot, Northwest corner space.
15.2 3059-2022 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Section 20-4201, “SPECIAL SPEED LIMITS WHILE PASSING SCHOOLS,” Appendix 35 thereof, “ALTERED SPEED LIMITS,” by adding 7th Avenue, from 23rd Street to 24th Street and 24th Street, from 6th to 7th Avenue.
Resolutions
16.1 1001-2023 A Resolution authorizing the Director of Parks & Recreation to do all things necessary to enter into an agreement with New Line Skateparks, Inc., for phase I design of the skatepark/pump track under the I-74 Bridge for a total amount of $82,450.
16.2 1002-2023 A Resolution authorizing approval of the final change order with McClintock Trucking & Excavating Inc., for Project #1367, 2022 Trenchless Water Main Project, in the amount of $28,819.53.
16.3 1003-2023 A Resolution authorizing approval of the final change order with Emery Construction Group, Inc., for Project #1368, 2022 Alley Reconstructions, in the amount of $4,931.01.
16.4 1004-2023 A Resolution authorizing the Mayor and City Clerk to accept and attest to the Bi State Regional Commission Joint Purchasing Council’s 2023 Water Treatment Chemical vendors as tentatively awarded. This Resolution authorizes the Utilities Director to purchase treatment chemicals to be used by the Utilities Department for the calendar year 2023, and authorizes the execution of the necessary contract documents for purchase of said treatment chemicals in the quantities needed.
16.5 1005-2023 A Resolution authorizing the Community and Economic Development Department to accept and implement the Illinois Housing Development Authority (IHDA) Home Repair and Accessibility Program (HRAP) Grant in the amount of $300,000 for the City of Moline; and authorizing City staff to do any and all things necessary to accept and implement the Home Repair and Accessibility Program (HRAP) Grant.
Omnibus Vote
Alderperson Wendt, seconded by Alderperson O’Brien, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Wendt, Timion, Moyer, O’Brien, Waldron, Williams and Macias; nays: none.
Non-Consent Agenda
First Reading Ordinances
18.1 3001-2023 An Ordinance Amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” Section 35-1203, “DEFINITIONS,” of the Moline Code of Ordinances, by repealing subsection (104), “Family,” in its entirety and enacting in lieu thereof one new subsection (104), “Family,” dealing with the same subject matter; amending ARTICLE III, “ZONING,” by enacting one new DIVISION 9 entitled “ACCESSORY DWELLING UNITS”; and amending Chapter 8, “BUILDINGS AND OTHER CONSTRUCTION AND BUILDING SERVICES,” Section 8-7202(c), of the Moline Code of Ordinances, by repealing Section 8-7202(c) in its entirety and enacting in lieu thereof one new Section 8-7202(c), dealing with the same subject matter. There was discussion. Alderperson Wendt indicated that the ordinance has changed since it was last presented to Council and he recommended: 1) adding language for garage conversions and an off-street parking requirement; 2) regarding the requirement that the structure must have been there for at least ten years, a provision should be added “unless it is for a family member”; 3) regarding the requirement that the accessory dwelling unit must be harmonious with the neighborhood, a provisions that it be harmonious with the dwelling on one side or the other, but not both should be added; 4) the ADU should be licensed, not registered; 5) the City should provide the release, but the responsibility for recording should be on the property owner; 6) staff is asked to provide comparable programs in the area.
Miscellaneous Business
Mayor Rayapati shared that the Council may see some board appointments coming forward as there have been resignations for various reasons, and due to the enforcement of the attendance policy. She is in the process of setting up meetings to discuss federal priorities with new representatives.
Alderperson Macias encouraged participation in an upcoming Quad Cities Chamber event, which presents an opportunity to hear about its priorities.
Alderperson Wendt asked about street clearing/treatment for the recent snow event. Mike Doi, Director of Public Works, explained that the half-inch snowfall was more than was forecast, so City roads were not pretreated, as they normally would be. Alderperson Wendt requested an update on CNG fueling at Public Works. Doi explained that the project is fully funded and the temporary CNG fueling station has not yet been delivered; however, in the interim, MetroLINK’s station has been used. Bob Vitas, City Administrator, explained that Bridgepoint facilities management is currently the responsibility of the Director of Public Works; however, the long-term plan is to engage a property management company. Margaret Kostopulos, Corporation Counsel, reported that a draft of Chapter 6 amendments has been prepared, but is still being refined. Council should expect it to come forward in February.
Alderperson O’Brien requested that the stop signs at 43rd Street and 5th Avenue be lighted; however, the Traffic Committee denied the request. At Alderperson O’Brien’s request, Chief Gault investigated crash reports at that location and found that there had only been one in 2022.
Bob Vitas, City Administrator, reported that his wife is working with staff to plan a fundraiser in support of Officer Branden Bowden. The event will take place at Pour Bros on February 1 from 3-11:30 p.m. Ten percent of the proceeds, plus additional funds raised, will go to Officer Bowden and his family.
Public Comment
There was no additional public comment.
Executive Session:
Alderperson Williams, seconded by Alderperson Wendt, moved for Executive Session, for the purpose of discussion of Collective Negotiating Matters-5 ILCS 120/2(C)(2); Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees-5 ILCS 120/2(C)(1); Motion carried on roll call with the following vote: ayes: Alderpersons Wendt, Timion, Moyer, O’Brien, Waldron, Williams and Macias; nays: none.
City Council convened in Executive Session at 7:28 p.m.
Council reconvened in open session at 8:00 p.m.
Adjournment of City Council
Upon motion of Alderperson Moyer, seconded by Alderperson Wendt, the Council meeting adjourned at 8:00 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/8655
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