Rock Island Today

City of Moline Library Board of Trustees met Jan. 11.

Here are the minutes provided by the board:

PRESENT: Regina Nelson

Dee Runnels

Franki Cunningham

Diane Enani

Gary Koeller

Elaine Kaple

Wayne Smith

Diane Sommers

ABSENT: Bob Poor

STAFF: Jennifer Christiansen, Circulation Services Coordinator

Michael Crawford, Library Assistant- Circulation

Jan LaRoche, Adult/ Young Adult Services Coordinator

Bryon Lear, Director of Library Services

Deborah Shippy, Cataloging and Acquisitions Coordinator

Kristy Vermeulen, Administrative Coordinator- Library

GUESTS:

Oath of Office for New Member, Diane Enani

Diane Enani was sworn in by City Clerk Stephanie Murphy as a new Library Board member with a term to expire May 31, 2024.

Call to Order

Library Board President, Regina Nelson, called the meeting to order at 12:02p.m. in the Library Silver/Bronze Room.

Roll Call

Roll call was taken with Cunningham, Enani, Kaple, Koeller, Nelson, Poor, Runnels, Smith, and Sommers present. Absent: Poor

Items on Consent

Approval of the Library Board Meeting Minutes December 14, 2023.

Approval of Moline Library Gardens Steering Committee Meeting Minutes December 14, 2023.

Approval of the December 2023 Bills.

Approval of the December 2023 Trust Fund Report.

Omnibus Vote

Runnels, seconded by Smith, moved to approve the items on consent agenda by omnibus vote. Motion carried with unanimous approval.

Correspondence

None.

Director’s Report

• Lear shared the upcoming weather may have an impact on services and noted the early closure on Tuesday January 9th at 3pm.

• Lear noted the strong stats for 2023.

• Saturday January 13h will kick off the “Game On” winter reading program, available for all ages.

• Discussion about fine free and passport revenues in 2023.

• Lear noted the City is still looking at a Municipal Identification Card. He will update the Board with details once he knows more.

Committee Reports

A. Executive Committee (Nelson, Poor, Runnels)

No meeting.

B. Building and Grounds Committee (Koeller, Cunningham, Smith)

No meeting.

C. Policy Committee (Kaple, Enani, Sommers)

No meeting, Enani was appointed as a committee member.

D. Art Committee (Runnels, Poor, Sommers)

No meeting.

E. Moline Library Gardens Steering Committee (Sommers, Cunningham, Koeller, Smith)

The committee met prior to the Board meeting to discuss amenities for the Gardens. The committee plans to meet with Shive-Hattery February 2nd to continue the discussion and will report back.

F. Moline Library Gardens Fundraising Committee (Nelson)

No meeting. One is scheduled for January 25th. The T-Mobile grant was submitted last week and feedback on recipients is expected mid-February. A fundraiser event is scheduled at Pour Bros on March 6th from 5pm to 8pm.

Unfinished Business

Koeller proposed a Library Board group donation of $500 or more to be on the donor wall. A consensuses was made to have the money collected by the next Board meeting on February 8th.

New Business

Non-Resident Fee. Sommers moved to approve the 2024 non-resident library card fee calculation of $168, seconded by Runnels. The motion carried and was passed unanimously. It was noted there are 36 active non-resident cardholders, 24 of them being youth.

Discussion had on Library server upgrades. The physical and virtual servers are from 2013 and it was noted the support for them ended in 2021. A proposal for technology consulting services from RSM and a quote from Dell were included in the packet. Runnels moved to approve the purchase of a new server from Dell and enter into a contract with RSM for the implementation of the new server, seconded by Sommers. The motion carried and was passed unanimously. This coincides with the Library’s technology plan and will be funded through the Trust Fund. Library IT Specialist, Liz Larrison, will work with RSM on the implementation needs.

Other Library Business

Nelson noted the increase in teen programing. Brief discussion on the new PrairieCat catalog. Kudos to the staff from Koeller on another impactful year.

Public Comment

None.

Executive Session

None.

Adjournment

There being no further business brought before the Board, the meeting adjourned at 12:51p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/9731