Rock Island Today

City of Moline Committee of the Whole/Council met June 18.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1)

Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: Alderperson Anna Castro (Ward 7)

STAFF: Bob Vitas, City Administrator

Barry Dykhuizen, Assistant City Administrator

Stephanie Murphy, City Clerk

Lori Ulloa, Assistant Director of Finance

David Dryer, Director of Engineering ~electronically

Eric Griffith, Director of Parks & Recreation ~electronically

Chris Mathias, Director of Community & Economic Development ~electronically

Bryon Lear, Director of Library Services

Tony Loete, Director of Utilities ~electronically

Denver Schmitt, Director of Public Works

Leah Madsen, Director of Human Resources

Annette Roby, Risk Management Administrator

Darren Gault, Chief of Police

Steve Regenwether, Fire Chief

David Rowatt, Information Technology Manager

K.J. Whitley, Community Development Manager

OTHERS: Margaret Kostopulos, Corporation Counsel

Joshua Shimkus, Dispatch/Argus

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, and Schmidt present. Absent: Alderperson Castro.

Board Appointments

Mayor's reappointment of John Knaack to the Moline Park and Recreation Board for a full 5-year term to expire May 31, 2029.

Mayor's reappointment of Bill Abel to the Moline Park and Recreation Board for a full 5-year term to expire May 31, 2029.

Mayor's appointment of Rochelle Carlin-Krueger to the Rock Island County Metropolitan Mass Transit District (MetroLINK) Board of Trustees to fill the unexpired term of Sam McCullum to expire November 30, 2027.

Proclamation

A Proclamation to declare June 19, 2024 as "Juneteenth National Freedom Day"

Public Comment

There was no public comment.

Questions on the Agenda

Mayor Rayapati let Council know that items 15.1 through 15.5 were presented at the June 4, 2024 Council meeting as second reading but they should have been listed as first reading. They will be presented this evening for second reading and approval.

Agenda Items

8.1 A Resolution approving the renaming of “East End Park” to “O’Brien Park” in memory of Pat and Cecilia O’Brien. Bob Vitas, City Administrator, shared that it is an honor to recognize Pat O’Brien for his service to the City, State, and Rock Island County and to Cecilia O’Brien for her service to Rock Island County and the School Board. They spent a lifetime dedicating and volunteering their time and energy to better the Quad Cities community. Vitas shared that this is a great honor to bestow on their family. The sign should be completed by the end of August 2024 and will be unveiled in September 2024 with the O’Brien family present. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Finch. Motion passed unanimously.

8.2 A Resolution authorizing the creation of the position of Facilities Manager, together with any required adjustments to the compensation and classification plan. Bob Vitas, City Administrator, shared that the Facilities Manager is a newly created position which was a part of the Fleet and Facilities Manager position held by Sarah Mark. In 2023, the City retained the services of Strategic Government Resources to complete an evaluation and assessment of the Public Works operations. One of the recommendations was to split the responsibilities between a Facilities Manager and a Fleet Manager. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Razzaque. Motion passed unanimously.

8.3 A Resolution endorsing the nomination of the Skelly Service Station located at 820 5th Avenue, Moline, Illinois for inclusion in the National Register of Historic Places. Bob Vitas, City Administrator, reported that staff endorses the longstanding efforts of lifetime resident Felix Vallejo of Moline, from the Floreciente neighborhood, and recognized his efforts to restore the Skelly Service Station

and have it included in the National Register of Historic Places. It is locally recognized by the City. City Council approval is the final step to recognize the efforts of Felix Vallejo. A motion was made by Alderperson Macias to approve. Seconded by Alderperson Razzaque. Mayor Rayapati encouraged Council to take a tour of the facility when it is offered by Vallejo. Motion passed unanimously.

8.4 A Resolution authorizing the Chief of Police, on behalf of the City of Moline, to execute an Intergovernmental Agreement between the Quad City Metropolitan Enforcement Group and the Moline Police Department, setting forth the terms and conditions for agency participation, thereby enabling the Moline Police Department to engage in a cooperative effort in criminal investigations, particularly involving multi-jurisdictional illegal drug trafficking, gun trafficking, human trafficking, violent crimes, and the use and distribution of controlled substances. Darren Gault, Chief of Police, shared that the Quad City Metropolitan Enforcement Group (QCMEG) has been in existence since 1973. The City of Moline Police Department has participated in QCMEG since its inception. Gault shared that this has not been able to be staffed the last few years but he is hopeful that as the staffing rebounds, someone will be staffed for the role. The Intergovernmental Agreement is an annual requirement by the State. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Timion. Motion passed unanimously.

8.5 A Resolution authorizing the Chief of Police, on behalf of the City of Moline, to execute a Memorandum of Understanding between the Rock Island County Drug Court and the Moline Police Department, setting forth the roles and expectations for agency participation. Darren Gault, Chief of Police, reported that this project arose through the Police Department’s podcast series. There is a Drug Court Board and the Board invited a staff member of Moline to join. The Rock Island County Drug Court was formed in 2000 and became a certified problem-solving court by the Illinois Supreme Court in July 2017. There is no fiscal impact other than the staff member’s time to attend the meetings. A motion was made by Alderperson Timion to approve. Seconded by Alderperson Razzaque. Motion passed unanimously.

8.6 A Resolution approving the amended 2024 Capital Improvement Plan and the 2025-2027 Capital Improvement Plan as presented during the Roundtable Discussion at the City Council Meeting held on June 11, 2024. Bob Vitas, City Administrator, reported that staff is recommending approval of the amendments to the 2024 Capital Improvement Plan as well as the projected 2025 through 2027 Capital Improvement Plan. A motion was made by Alderperson Razzaque to approve. Seconded by Alderperson Finch. Discussion held. Motion passed unanimously.

8.7 A Resolution authorizing the Mayor and City Clerk to execute and attest to acceptance of a Traffic Signal Easement related to Project #1468, John Deere Seeding Pedestrian Crossing Traffic Signal Installation, 416 and 501 River Drive. Bob Vitas, City Administrator, reported that the John Deere Company has requested, and is funding the cost of, the pedestrian crossing signals at the two locations identified. It is a 66-foot-wide curb-to-curb distance. Staff is recommending approval. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Razzaque. Motion passed unanimously.

8.8 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Licensing Agreement with Finney’s of Moline, LLC dba River House Bar & Grill for use of public right-of way for use of the Historic Block Courtyard for the outdoor service of alcoholic liquor and food in conjunction with “Chillin’ in the Courtyard,” on Saturday, August 10, 2024, and Saturday, September 14, 2024. Bob Vitas, City Administrator, reported that staff is recommending approval of the resolution to reactivate the use of the Historic Block Courtyard. Kirk Marske, Moline Centre Manager, has worked out the details on this. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Macias. Motion passed unanimously.

Informational

9.1 Sidewalk Snow Removal Program. Denver Schmitt, Director of Public Works, shared information on ways the City can address sidewalk snow removal. Schmitt is considering introducing a sidewalk snow removal pilot program which is a voluntary program to assist those in need of assistance in removing the snow from their sidewalks. There will be coordination with the Public Works department. Discussion held. See document attached for more information.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no Invocation.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, and Schmidt present. Absent: Alderperson Castro.

Consent Agenda

Approval of Minutes

Committee-of-the-Whole, Council and Executive Session meeting minutes of June 4, 2024, and appointments made at Committee-of-the-Whole on June 18, 2024.

Second Reading Ordinances

15.1 3022-2024 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by adding Ninth Street, on the east side, from Railroad Avenue south for a distance of 110 feet.

15.2 3023-2024 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by adding Thirteenth Street, on the east side, at the 11th Avenue intersection for a distance of 78.5 feet.

15.3 3024-2024 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 5 thereof, “ALL-WAY STOP INTERSECTIONS,” by adding Eighth Avenue and Thirty-sixth Street.

15.4 3025-2024 An Ordinance amending Chapter 25, “PLANNING AND DEVELOPMENT,” of the Moline Code of Ordinances, Section 25-2100, “OFFICIAL COMPREHENSIVE PLAN; ADOPTED; TERRITORIAL APPLICATION,” by enacting thereto an amendment to the Comprehensive Plan, Appendix Q, entitled “Avenue of the Cities Corridor Plan, Future Land Use Map,” incorporated therein as a portion of Zone 4 [page 11] (southwest corner of Avenue of the Cities and 44th Street).

15.5 3026-2024 An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, by enacting an amendment to the Zoning Map, incorporated therein as Section 35-3103, “MAP OF STANDARD ZONING DISTRICTS” (2307 44th Street).

15.6 3027-2024 An Ordinance amending Chapter 4, “ALCOHOLIC LIQUOR,” of the Moline Code of Ordinances, ARTICLE III, “RETAIL LICENSES,” DIVISION 3, “PRIVILEGES CONFERRED BY VARIOUS CLASSES OF LICENSES,” by enacting a new Section 43318 entitled “OPTION 5. PACKAGED SALES FOR OFF PREMISES CONSUMPTION FOR CLASS A LICENSEES,” and consecutively renumbering the remaining Sections of Division 3; and amending ARTICLE III, “RETAIL LICENSES,” DIVISION 2, “LICENSING PROCEDURE,” Section 4-3208, “LICENSE FEES,” by adding fee information for the new Option 5.

Resolutions

16.1 1084-2024 A Resolution authorizing a grant to Renew Moline for the amount of $2,000 from the Special Events Fund to assist in the re-activation of the Historic Block Courtyard space for two “Chillin’ in the Courtyard” events scheduled to take place at the Historic Block Courtyard on Saturday August 10, 2024, and September 14, 2024.

16.2 1085-2024 A Resolution approving a special event that is sponsored by Tudi’s Tribe for the Gabe’s Gift Memorial 5K & 1-Mile Fun Run event scheduled for Saturday, September 7, 2024; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event.

16.3 1086-2024 A Resolution approving a special event that is sponsored by the Butterworth Center & Deere-Wiman House for the Porch Party event scheduled for Sunday, September 15, 2024; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event.

16.4 1087-2024 A Resolution approving a special event that is sponsored by Quad Cities Running Club in conjunction with the TBK Quad Cities Marathon for event setup and 1-mile race post party scheduled for Friday, September 20, 2024 through Saturday, September 21, 2024; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event.

16.5 1088-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a School Police Liaison Officers Agreement between the City of Moline and the Board of Education of Moline – Coal Valley School District No. 40 setting forth the terms for assignment of four police liaison officers to Moline schools for the 2024-2025 school year.

Omnibus Vote

Alderperson Finch, seconded by Alderperson Razzaque, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Schmidt, Murphy, Macias, Razzaque, Timion, Finch, and McNeil. nays: none.

Non-Consent Agenda

Resolutions

18.1 1089-2024 A Resolution endorsing the nomination of the Skelly Service Station located at 820 5th Avenue, Moline, Illinois for inclusion in the National Register of Historic Places.

Approved. Alderperson Finch, seconded by Alderperson Macias, moved to approve Council Bill 1089- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Schmidt, Murphy, Macias, Razzaque, Timion, Finch, and McNeil; nays: none.

18.2 1090-2024 A Resolution authorizing the Chief of Police, on behalf of the City of Moline, to execute an Intergovernmental Agreement between the Quad City Metropolitan Enforcement Group and the Moline Police Department, setting forth the terms and conditions for agency participation, thereby enabling the Moline Police Department to engage in a cooperative effort in criminal investigations, particularly involving multi-jurisdictional illegal drug trafficking, gun trafficking, human trafficking, violent crimes, and the use and distribution of controlled substances.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1090- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Schmidt, Murphy, Macias, Razzaque, Timion, Finch, and McNeil; nays: none.

18.3 1091-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with General Constructors, Inc. of the Quad Cities, for Project #1436, 70th Street and John Deere Parkway Retaining Wall, for the amount of $441,630.75.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1091- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Schmidt, Murphy, Macias, Razzaque, Timion, Finch, and McNeil; nays: none.

Miscellaneous Business

Mayor Rayapati shared that she will be out of town the rest of the week to attend the 92nd Annual Conference of Mayors. Mayor noted that Alderperson-At-Large, James Patrick Schmidt or Mayor Pro Tem, Alderperson McNeil will be the contacts while she is away. Mayor Rayapati recognized and gave appreciation to Eric Griffith, Director of Parks and Recreation, and all of the Parks and Recreation team for managing the unexpected surprises with the pool opening.

Alderperson Razzaque reminded everyone in attendance that he is hosting a ward meeting at City Hall on Wednesday, June 19.

Alderperson Timion indicated he walked in the Pride 5K last week and expressed appreciation that the community is welcoming and inclusive of all types and it is a safe environment.

Alderperson McNeil thanked staff members who attending his ward meeting at the Coffee Pancake House on Wednesday, June 12.

Bob Vitas, City Administrator, reminded Council that the 111th Illinois Municipal League (IML) conference is in Chicago on September 19-21, 2024. Vitas encouraged everyone to attend. Vitas shared that he had the opportunity to attend the Illinois City County Management Association (ILCMA) conference a week ago, stating that he had an opportunity to speak with a company regarding business licensing programs. Vitas has a meeting scheduled with them for a demonstration of how the program works. There was also discussion with the company regarding locating landlords of rental housing to ensure everyone is brought into compliance with the City’s ordinance. Vitas reported that 1,443 final reminder letters as well as the waiver form were mailed on June 17, 2024, signed by the City attorney. The City expects a response no later than July 1, 2024. If there are still landlords in non-compliance, they will be going to municipal court where the City will pursue fines and penalties.

Public Comment

There was no additional public comment.

Executive Session

Alderperson Murphy, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees-5 ILCS 120/2(C)(1), Collective Negotiating Matters-5 ILCS 120/2(C)(2), Property Acquisition-5 ILCS 120/2(C)(5), and Pending, Probable or Imminent Litigation-5 ILCS 120/2(C)(11). Motion carried on roll call with the following vote: ayes: Alderpersons Schmidt, Murphy, Macias, Razzaque, Timion, Finch, and McNeil; nays: none.

City Council convened in Executive Session at 6:43 p.m.

Council reconvened in open session at 7:24 p.m.

Adjournment of City Council

Upon motion of Alderperson Finch, seconded by Alderperson Macias, the Council meeting adjourned at 7:25 p.m.

The next regularly scheduled City Council meeting is on July 9, 2024. View recorded meetings at http://www.moline.il.us/remotecouncil

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/10097