City of Moline Library Board of Trustees met July 11

Moline Public Library | Moline Public Library

By Rock Island Today Reports

Aug 16, 2024

City of Moline Library Board of Trustees met July 11.

Here are the minutes provided by the board:

PRESENT: Regina Nelson

Dee Runnels

Franki Cunningham

Diane Enani

Elaine Kaple

Gary Koeller

Bob Poor

Wayne Smith

ABSENT: Diane Sommers

STAFF: Jennifer Christiansen, Circulation Services and Communications Coordinator

Michael Crawford, Library Assistant- Circulation

Callahan Herrig, Library Development Manager

Bryon Lear, Director of Library Services

Jan LaRoche, Adult/ Young Adult Services Coordinator

Deborah Shippy, Cataloging and Acquisitions Coordinator

GUESTS: Alderperson Abdur Razzaque

Call to Order

Library Board President, Regina Nelson, called the meeting to order at 12:00 PM in the Library Bronze Room.

Roll Call

Roll call was taken with Cunningham, Enani, Kaple, Koeller, Nelson, Poor, Runnels, and Smith present. Absent: Sommers.

Items on Consent

Approval of the Library Board Meeting Minutes June 13, 2024.

Approval of the Policy Committee Meeting Minutes June 11, 2024.

Approval of the Executive Committee Meeting Minutes June 13, 2024.

Approval of the June 2024 Bills.

Approval of the June 2024 Trust Fund Report.

Omnibus Vote

Smith, seconded by Koeller, moved to approve the items on consent agenda by omnibus vote. Motion carried with unanimous approval.

Correspondence

• In packet. Per capita grant funds have already been received.

Director’s Report

• Lear noted the construction of the Moline Library Gardens has begun and the preliminary timeline calls for completion in October. Lear and Vermeulen continue to attend bi-weekly construction meetings.

• Lear shared an update from David Zahn on the sculpture. It is at the foundry and is expected to be ready for pickup in mid-September

• Runnels inquired regarding the use of aggregate concrete as a finish in some areas of the gardens. Lear will inquire with Shive-Hattery regarding the cost for that change.

• Staff continues their focus on the rollout of the Moline Compass ID card program. Card printing equipment and software has been delivered and installed. Staff will be trained at the August 7 in-service with expectation of starting the program the following week.

• Lear, Vermeulen and the Administration Team will be working on determining the library’s annual budget requests through the rest of July. Budget requests are due to the City on July 31. Lear will provide monthly budget updates to the Board.

• Lear has arranged orientations for each of our two student trustees in July and welcomes feedback from the Board regarding topics that will make the student trustee experience meaningful and impactful. The student trustees first meeting with the Board will be September 12.

• Herrig is developing marking materials for gift giving to the library and will be reaching out to the Board via email for testimonials that could be used in those marketing materials. Runnels noted the Illinois Gives Tax Credit Act which was passed in the spring. Lear and Herrig will investigate.

• Lear reminded the Board of the upcoming in-service day on Wednesday, August 7. The library will be closed that day and a full day of training has been lined up for the staff.

• Poor inquired about the status of our vacant Children’s Associate position. Lear indicated interviews are being conducted on July 12 and 15.

Committee Reports

A. Executive Committee (Nelson, Poor, Runnels)

No meeting.

B. Building and Grounds Committee (Koeller, Cunningham, Smith)

No meeting.

C. Policy Committee (Kaple, Enani, Sommers)

The Policy Committee met June 11th and brought forth the following policies with a recommendation for approval:

• 3D Printer Policy

• Cell Phone Policy

• Conduct and Unattended Children

• Closing Policy

• Programming Policy

After discussion, Poor, seconded by Runnels, moved to accept the five policies as presented, and sun setting the Cell Phone Policy. Motion carried with unanimous approval.

D. Art Committee (Runnels, Poor, Sommers)

No meeting.

E. Moline Library Gardens Steering Committee (Sommers, Cunningham, Koeller, Smith)

No meeting.

F. Moline Library Gardens Fundraising Committee (Nelson)

No meeting.

Unfinished Business

None.

New Business

Lear reported that we are half way through the timeline of our strategic plan. Various successes from January through June 2024 were noted. Future reports will be given after the second and fourth quarters of each year. Lear indicated some remaining goals may be revisited noting new coordinators and to ensure our goals align with current focus.

Other Library Business

None.

Public Comment

None.

Executive Session

The adoption of the following was moved by Runnels, seconded by Enani, and unanimously approved:

RESOLVED that pursuant to the Open Meetings Act of Illinois, the Executive Directors of the Moline Public Library go into closed session at 12:40 PM for the purpose of:

Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees [5 ILCS 120/2(C)(1)]

The Directors voted as follows:

Nelson Yes

Poor Yes

Runnels Yes

Cunningham Yes

Enani Yes

Kaple Yes

Koeller Yes

Smith Yes

Sommers Absent

The Board of Directors of the Moline Public Library reopened the meeting after the closed session at 1:20PM upon the motion of Runnels, seconded by Koeller, and unanimously approved.

The Directors voted as follows:

Nelson Yes

Poor Yes

Runnels Yes

Cunningham Yes

Enani Yes

Kaple Yes

Koeller Yes

Smith Yes

Sommers Absent

No action was taken in closed session.

Adjournment