Rock Island Today

City of Moline Committee of the Whole/Council met Nov. 19.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1)

Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5) ~electronically

Alderperson Daniel McNeil (Ward 6)

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: None.

STAFF: Bob Vitas, City Administrator

Barry Dykhuizen, Assistant City Administrator

Stephanie Murphy, City Clerk

Carol Barnes, Director of Finance

David Dryer, Director of Engineering ~electronically

Eric Griffith, Director of Parks & Recreation

Chris Mathias, Director of Community & Economic Development ~electronically

Bryon Lear, Director of Library Services ~electronically

Charly Brown, Interim Director of Utilities

Denver Schmitt, Director of Public Works

Darren Gault, Chief of Police

Steve Regenwether, Fire Chief

Kris Johnson, Deputy Fire Chief

David Rowatt, Information Technology Manager

K.J. Whitley, Community Development Manager ~electronically

Ashley Allen, Community Engagement Manager

Brandon Tidwell, Human Resources Manager

Annette Roby, Human Resources Risk Management Administrator

OTHERS: Margaret Kostopulos, Corporation Counsel

Joshua Shimkus, Dispatch/Argus

John Barrett, USI Insurance Services

November 19, 2024

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: None.

Approval of Remote Electronic Attendance

Alderperson McNeil, seconded by Alderperson Castro, moved to approve the remote electronic attendance due to personal illness of Alderperson Finch. Motion passed on roll call with the following vote: ayes: Alderpersons Timion, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

Board Appointments

Mayor’s reappointment of Jodi Fisk to the Metropolitan Airport Authority of Rock Island County for a full 5-year term to expire November 30, 2029.

Proclamation

A Proclamation request by the Moline Centre Program to proclaim November 30, 2024, as “Small Business Saturday”. Kirk Marske, Moline Centre Manager, thanked City Council for the Proclamation. Businesses present were Arlo & Elm, Sugar* A La Mode, and Lagomarcinos.

Public Comment

Ann Hernandez, resident of Moline who lives at the top of 48th Street hill, expressed her gratitude to the City for the repairs of the 48th Street hill.

Questions on the Agenda

None.

Agenda Items

9.1 An Ordinance vacating a remnant of alley right-of-way west of 14th Street between 33rd Avenue and 34th Avenue Drive, running approximately 297.8 feet west from 14th Street and 16 feet wide--encompassing approximately (4,764.8 sq. ft.) As platted in Block 2 Mack and Marshall’s subdivision and recorded in plat book 4, page 58, recorded 1891. Bob Vitas, City Administrator, reported that staff is recommending approval of the sale of the adjoining right of way of Jace and Sarah Teed. Staff has reviewed the request for them to expand their garage and home. There were no objections from the adjoining property owners. A motion was made by Alderperson Castro to approve. Seconded by Alderperson Macias. Motion passed on roll call with the following votes: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

9.2 A Resolution setting the annual meetings schedule for 2025; and authorizing City staff to do all things necessary to notify the media of the 2025 annual meetings schedule. Bob Vitas, City Administrator, reported that staff is recommending approval of the 2025 Council meeting calendar as presented. It takes into consideration the existing process whereby there are alternating Roundtable meetings every other month, beginning in February 2025, and two Council meetings per month. It also takes into consideration the budget schedule, the school schedule, and provides for October 18 as an optional budget work session, if necessary. Staff is recommending approval as presented as well as the calendar for all of the boards and commissions meetings. A motion was made by Alderperson Schmidt to approve. Seconded by Alderperson Razzaque. Discussion held. Motion passed on roll call with the following votes: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

9.3 A Resolution establishing the City of Moline’s policy entitled Workplace Bullying Policy. Brandon Tidwell, Human Resources Manager, reported on the new Workplace Bullying Policy. This policy is meant to make sure the City is being equitable in regards to holding employees accountable for appropriate workplace behaviors while continuing to have the workplace free from harassment, discrimination, and other inappropriate behavior. A motion was made by Alderperson Timion to approve. Seconded by Alderperson Castro. Discussion held. Motion passed on roll call with the following votes: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

9.4 A Resolution approving the second and final amendment to the FY 2024 Budget adopted by City Council on November 21, 2023, Council Bill/Resolution No. 1206-2023, to reflect various changes to line items more particularly described herein and authorizing the Director of Finance to do all things necessary to complete said changes. Carol Barnes, Director of Finance, reported on the second and final amendments for 2024. The amendments reflect Council action taken by resolution, inflationary adjustments, staffing changes, updated Capital Improvement Projects (CIP) projects, and changes in capital equipment and vehicle costs. The December amendments also account for the final distribution and allocation of the City’s American Rescue Plan Act (ARPA) funds. A motion was made by Alderperson Macias to approve. Seconded by Alderperson Razzaque. Motion passed on roll call with the following votes: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

Public Hearing

Public Hearing on 2025 Budget. Mayor Rayapati opened the public hearing at 6:22 p.m. Carol Barnes, Director of Finance, presented highlights of the proposed 2025 Budget. The 2025 Budget as proposed is balanced and totals $165.2 million and it is a balanced budget. The proposed budget document is available for public inspection on the City’s website as well as in the Finance office. The three year budget does have declining increases for property taxes and fees over the next three years. The City Council has been very aggressive on capital project spending and very lean and conservative on operating budgets. Budget adoption is scheduled for December 3, 2024. Mayor Rayapati opened the floor for questions, comments, or objections. There were no further comments. Mayor Rayapati closed the hearing at 6:36 p.m.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no invocation.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: None.

Consent Agenda

Approval of Minutes

Committee-of-the-Whole, Council and Executive Session meeting minutes of November 12, 2024, and appointments made at Committee-of-the-Whole on November 19, 2024.

Second Reading Ordinances

17.1 3043-2024 An Ordinance levying and assessing taxes for the City of Moline, Illinois, for the tax levy year 2024, collectible in the year 2025, and enacting an ordinance relating to the same subject matter.

17.2 3044-2024 An Ordinance levying a Special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #5, of the City of Moline, Illinois.

17.3 3045-2024 An Ordinance levying a Special AD VALOREM TAX within the City of Moline, Illinois, Special Service Area #6, of the City of Moline, Illinois.

17.4 3046-2024 An Ordinance requesting the County Clerk not to extend 2025 taxes for payment of principal and interest for the General Obligation Corporate Purpose Bonds, Series 2016, Refunding; Taxable General Obligation Refunding Bonds, Series 2020A; General Obligation Corporate Purpose Bonds, Series 2021A, Refunding; General Obligation Corporate Bonds, Series 2021B, Refunding; and General Obligation Corporate Bonds, Series 2021D.

17.5 3047-2024 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 27 thereof, “LOADING ZONES,” by adding Seventh Street, on the east side, beginning at a point 65 feet south of Fourth Avenue Place, continuing south for 40 feet, for the hours of 6:00 a.m. to 6:00 p.m. on Monday through Friday and 8:00 a.m. to 2:00 p.m. on Saturday.

Resolutions

18.1 1157-2024 A Resolution authorizing the Mayor and City Clerk to accept and attest to one (1) Drainage Easement more particularly described herein to allow construction to proceed on Capital Improvement Project #1451, 48th Street Reconstruction, south of 6th Avenue.

18.2 1158-2024 A Resolution declaring two downtown parklets, shown on Exhibit A attached hereto and incorporated herein by reference, as surplus property and authorizing the disposal of said parklets by the Moline Centre Program Manager via donation to Mercado on Fifth, finding such disposition to be most advantageous to the City.

18.3 1159-2024 A Resolution approving Change Order No. 1 and Final with Five Cities Construction Company for Project #1447, 2024 Sidewalk Infill Program, for the amount of $12,512.85.

18.4 1160-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Licensing Agreement with GRT QC Property, LLC, to construct, install, use and maintain a sign directly above the existing sign base for advertising/identification purposes only at 4200 38th Avenue that is located in public right-of-way.

18.5 1161-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Precision Builders Inc., for Project PW-2024-006, City of Moline City Hall Controlled Entry Project, for the amount of $304,950.00.

18.6 1162-2024 A Resolution authorizing the Mayor and City Clerk to execute and attest to an agreement with Daxon Construction Company for Project PW-2024-005, City of Moline Public Works Building Controlled Entry Project, for the amount of $251,424.00.

18.7 1163-2024 A Resolution authorizing the Mayor to execute two (2) pipeline license agreements with Burlington Northern Santa Fe Railway (BNSF) that authorizes the City to access the water main and sanitary sewer located within the railroad right-of-way to perform construction work related to Motor Fuel Tax (MFT) Section 23-00292-00-RP, 34th Street Reconstruction from 4th Avenue to University Drive, and future maintenance for a one-time payment of $7,400.

18.8 1164-2024 A Resolution authorizing the Mayor to execute a Joint Funding Agreement for Federally Funded PE/ROW for Motor Fuel Tax (MFT) Section No. 24-00297-00-PV, Phase I Engineering Services for the 16th Avenue and 15th Street Intersection Reconstruction/Carbon Reduction Project and approving a Resolution for Improvement Under the Illinois Highway Code appropriating Motor Fuel Tax (MFT) funds for the City’s local match for Motor Fuel Tax (MFT) Section No. 24-00297-00-PV, Phase I Engineering Services, 16th Avenue and 15th Street Intersection Reconstruction/Carbon Reduction Project, for the amount of $43,750.

18.9 1165-2024 A Resolution approving Change Order No. 1 and Final with Centennial Contractors of the Quad Cities, Inc., for Project #1452, Avenue of the Cities and 41st Street Pedestrian Improvements, for the amount of $7,385.04.

18.10 1166-2024 A Resolution authorizing the Mayor to execute a Government Entity Contribution Agreement with the Quad Cities Convention and Visitors Bureau to dedicate hotel/motel tax revenue stream for an annual amount equal to 25% gross revenues of the same.

Omnibus Vote

Alderperson Timion, seconded by Alderperson Razzaque, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

Non-Consent Agenda

Resolutions

20.1 1167-2024 A Resolution approving and accepting proposed changes to prior contract language as agreed to by and between the negotiators for the City of Moline and the International Association of Firefighters, Local #581 (IAFF), relating to wages, hours of work and certain other conditions of employment effective for the contract period of January 1, 2025 through December 31, 2027; and authorizing the Mayor and City Clerk to execute and attest to a Labor Agreement incorporating said changes with the International Association of Firefighters, Local #581 (IAFF), relating to wages, hours of work and certain other conditions of employment effective for the contract period of January 1, 2025 through December 31, 2027.

Approved. Alderperson Schmidt, seconded by Alderperson Castro, moved to approve Council Bill 1167-2024. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

20.2 1168-2024 A Resolution authorizing the Mayor to execute a Client Services and Fee Agreement with USI Insurance Services LLC (“USI”) for brokerage services for liability, property, cyber, workers’ compensation and underground storage tank insurance for a period of one year commencing on December 1, 2024, and authorizing the Director of Human Resources to execute any and all documents in order to bind and accept coverage with Insurance Program Managers Group (“IPMG”) for liability, cyber, property and workers’ compensation insurance and ACE American Insurance Company for underground storage tank insurance for a period of one year commencing on December 1, 2024.

Approved. Alderperson Schmidt, seconded by Alderperson Razzaque moved to approve Council Bill DRAFT

1168-2024. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

20.3 1169-2024 A Resolution approving the planned service proposal with Johnson Controls to provide total service and preventative maintenance of HVAC Equipment in accordance with Johnson Controls Sourcewell Contract #070121-JHN for five (5) years starting January 1, 2025, and ending December 31, 2029.

Approved. Alderperson Castro, seconded by Alderperson Macias, moved to approve Council Bill 1169- 2024. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

20.4 1170-2024 A Resolution approving Change Order No.1 and Final with Legacy Corporation for Motor Fuel Tax (MFT) Section No. 22-00284-00-RP, 47th Street Reconstruction, for the amount of $29,515.49.

Approved. Alderperson Razzaque, seconded by Alderperson Schmidt, moved to approve Council Bill 1170-2024. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

Non-Consent Agenda

First Reading Ordinances

21.1 An Ordinance amending Chapter 3, “SIGNS AND ADVERTISING,” of the Moline Code of Ordinances, Section 3-2105, “SIGNS ALLOWED ON PRIVATE PROPERTY WITH AND WITHOUT PERMITS,” to provide for five temporary signs per lot.

Advanced. Alderperson Schmidt, seconded by Alderperson Castro, moved to advance Item #21.1 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, and Razzaque; nays: none.

Miscellaneous Business

Mayor Rayapati shared that she enjoyed the first Building Futures Career Expo event held on November 19, 2024 at the QCCA Expo Center in Rock Island, Illinois. High school students received hands-on experience in each of the building trades. Rayapati stated it was a well done event by Craig DeVrieze, Executive Director of the Illowa Construction Labor and Management Council and P.J. Foley, President and Chief Executive Officer at Associated General contractors of the Quad Cities. Mayor Rayapati also shared that she had had a good conversation with United Way and John Deere in regards to exploring early childcare and education.

Alderperson Macias stated that there is a lot going on over the weekend. Lighting on the Commons will take place on Saturday, November 23, 2024 beginning at 3:30 p.m. with a lighting ceremony and fireworks at 6:00 p.m. Also, the Skelly Service Station, located at 820 5th Avenue, will have a dedication for their recognition as a historic landmark through the National Register of Historic Places. The event will take place on Saturday, November 23, 2024 at 2:00 p.m.

Bob Vitas, City Administrator, reported that he received an email from the Illinois Environmental Protection Agency (IEPA) regarding Lakeshore Recycling Systems, LLC. On November 18, 2024 the IEPA approved the permit for the Rock Island County Transfer Station to proceed to construction. Once the project is completed, the IEPA will review the project in the field to be sure it is to the standards they expect. Then, subject to the review, the final operating permit will be issued and it will be fully operational.

Public Comment

There was no additional public comment.

Executive Session:

Alderperson Murphy, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Pending, Probable or Imminent Litigation-5 ILCS 120/2(C)(11). Motion carried on roll call with the following vote: ayes: Alderpersons Timion, Finch, McNeil, Castro, Schmidt, Murphy, Macias, Razzaque; nays: none

City Council convened in Executive Session at 6:47 p.m.

Council reconvened in open session at 6:57 p.m.

Adjournment of City Council

Upon motion of Alderperson Castro, seconded by Alderperson Macias, the Council meeting adjourned at 6:57 p.m.

http://www.moline.il.us/ArchiveCenter/ViewFile/Item/10505