Rock Island Today

City of Moline Committee of the Whole & Council met Aug. 26.

Here are the minutes provided by the council:

Committee-of-the-Whole Call to Order

PRESENT: Mayor Sangeetha Rayapati (Chair)

Alderperson Debbie Murphy (Ward 1) ~electronically

Alderperson Alvaro Macias (Ward 2)

Alderperson Abdur Razzaque (Ward 3)

Alderperson Matt Timion (Ward 4)

Alderperson Jessica Finch (Ward 5)

Alderperson Daniel McNeil (Ward 6)

Alderperson Anna Castro (Ward 7)

Alderperson James Patrick Schmidt (Alderperson At-Large)

ABSENT: None.

STAFF: Bob Vitas, City Administrator

Barry Dykhuizen, Assistant City Administrator

Bill Atkins, City Attorney

Stephanie Murphy, City Clerk

Carol Barnes, Director of Finance

David Dryer, Director of Engineering ~electronically

Chris Mathias, Director of Community & Economic Development

Bryon Lear, Director of Library Services

Denver Schmitt, Director of Public Works

Leah Madsen, Director of Human Resources

Laura Williamson, Director of Utilities

Charly Brown, Assistant Director of Utilities

Steve VenHuizen, Deputy Chief of Police

Steve Regenwether, Fire Chief

David Rowatt, Information Technology Manager

Chris Parr, Economic Development Manager

Ashley Allen Smith, Community Engagement Manager

Courtney Reid, Budget and Revenue Manager

Janine Hollembaek-Parr, Utility Billing & Customer Service Manager

Lupe Ramirez, Assistant Director of Finance

OTHERS: Diane Moeller, Robinson Engineering ~electronically

Rebecca Cantu, Two Rivers YMCA

Roger Strandlund, Ancel Glink

Mayor Rayapati called the meeting to order at 6:00 p.m. in Council Chambers

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: Alderperson Murphy.

Approval of Remote Electronic Attendance

Alderperson Finch, seconded by Alderperson Schmidt, moved to approve the remote electronic attendance of Alderperson Murphy due to personal illness or disability. Motion passed on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Macias, Razzaque, Timion, and Finch; nays: none.

Public Comment

None.

Questions on the Agenda

None.

Public Hearing

Mayor Rayapati called the public hearing to order at 6:02 p.m., for the proposed text amendments to the Zoning and Land Development Code. Alderperson Timion explained that the current ordinance is limiting the minimum lot size which people can build upon. Timion opined that City Council and City government should not dictate the size of someone’s yard. Alderperson McNeil thanked the Mayor, Council, Plan Commission, City Staff, and everyone for the continued focus on housing in the City of Moline. McNeil also thanked Alderperson Timion for taking the lead on this proposed ordinance amendment. No one from the public presented to speak on the matter. Mayor Rayapati adjourned the public hearing and reconvened the City Council meeting at 6:07 p.m.

Agenda Items

7.1 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Walter D. Laud, Inc., for Project #1484, 7th Street and 16th Avenue Intersection Reconstruction, for the amount of $292,565.64. Bob Vitas, City Administrator, reported that staff is recommending approval. There were four competitive bids for this project and it is budgeted. A motion was made by Alderperson

Finch to approve. Seconded by Alderperson Castro. Discussion held. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

Alderperson Schmidt exited the meeting at 6:08 p.m.

7.2 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Local Public Agency Engineering Services Agreement for Phase II Engineering Design for Motor Fuel Tax (MFT) Section Number 24-00296-00-SW, River Drive Streetscaping Project from 12th Street to 19th Street, for an amount not to exceed $301,400.00. Bob Vitas, City Administrator, stated that staff is recommending approval of Hutchison Engineering, Inc. as the lowest responsible bidder for this project. This is part of the Capital Improvement Plan (CIP) and budget. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Razzaque. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

7.3 A Resolution authorizing a grant to the Sprint the Miss event, sponsored by Two Rivers YMCA, for the amount of $1,000 from the Special Events Fund to help offset expenses for the annual event to be held on Saturday, September 20, 2025. Bob Vitas, City Administrator, shared that staff is recommending approval of the Sprint the Miss event. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

7.4 An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, regarding public hearing notice requirements, including amendments to ARTICLE 2, DIVISION 2, Section 35-2201, “COMMON ELEMENTS OF PROCEDURES;” Section 35-2202, “COMPREHENSIVE PLAN AMENDMENT;” and Section 35-2203, “ZONING AND LAND DEVELOPMENT CODE AMENDMENT AND REZONING.” Chris Mathias, Director of Community and Economic Development, reported that the intent of this amendment is to propose to keep the ad in the newspaper but have another way to notify people of the Plan Commission meetings. Staff is recommending approval. A motion was made by Alderperson Timion to approve. Seconded by Alderperson Castro. Discussion held. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

Alderperson Schmidt re-entered the room at 6:16 p.m.

7.5 A Resolution approving the special event application for the Walk to End Alzheimer’s event scheduled for Saturday, September 13, 2025, that is sponsored by the Alzheimer’s Association; authorizing a grant to the Alzheimer’s Association for the amount of $500 from the Special Events Fund to support the Friends of Walk marketing distribution plan; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event. Bob Vitas, City Administrator, reported that staff is recommending approval as this was approved by the Special Events Committee. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Razzaque. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

7.6 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Purchase and Sale Agreement with David A. Swanson and Sandra D. Swanson, for approximately 10,890 square feet or 0.26 acres of unimproved commercial real property located at the rear of property located at 223 52nd Street, Moline, Illinois (PIN No. 08-35-133-009), for a purchase price of $19,500; and authorizing all appropriate City officials, officers, City Attorney and staff to do all things necessary to complete each of the City’s responsibilities and enforce each of the City’s expected benefits as referred to in such Agreement. Bob Vitas, City Administrator, reported this is the piece of property directly related to the stormwater management project in TIF 15. This is the old Second Avenue right of way the City sold in 1951. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

7.7 A Resolution authorizing the Mayor and City Clerk to execute and attest to an Intergovernmental Agreement by and between the City of Moline and Rock Island County Metropolitan Mass Transit Authority (MetroLINK) Consisting of Electric Vehicle Charging Station Host Lease Agreement. Bob Vitas, City Administrator, reported this agreement would allow MetroLink to construct two charging stations on city-owned property. Staff is recommending approval of the IGA. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Schmidt. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

7.8 A Resolution authorizing the Mayor to execute a Notice of Intent to Award with Miller Trucking & Excavating Company for Project #1495, 2025 Lead Service Line Replacement Project, for the amount of $3,410,845.00. Laura Williamson, Director of Utilities, reported that there was notice received from McClintock Trucking and Excavating, Inc. that they withdrew their bid. This request is to re-award the bid so staff can continue with the lead service line replacement program. This is on the Council agenda as well to expedite this. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Discussion held. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

7.9 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Licensing Agreement with CBI Bank & Trust for an underground private electrical line located in 36th Street right-of-way. Bill Atkins, City Attorney, stated that this is an entity taking over a previous licensing agreement. A motion was made by Alderperson Finch to approve. Seconded by Alderperson Castro. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

Informational

Carol Barnes, Director of Finance, reviewed the August 2025 budget amendments. Barnes stated that the goal is to balance the four main criteria of the budgets. On July 15, 2025 there was an in-depth review of the CIP infrastructure projects for each of these funds as well as each of these departments’ capital equipment, vehicle requests, and funding needed for South Slope. Council was also updated on the projected increases in fees that would be needed to balance those funds. The review is complete of the operating budget for these four enterprise funds and the increased user fees that were projected in July are sufficient to balance each one of those budgets. The goal is to continue to include four main criteria.

The four main criteria are fully funding the operating budgets for each of the enterprise funds through user fees, maintaining a minimum cash balance of 25-30% of annual operating costs, providing funding for all required capital costs, (streets, equipment, vehicles, building) and providing funding for all current and projected future debt service fees.

Laura Williamson, Director of Utilities, presented utilities rates and fees for Water Pollution Control (WPC), sewer stormwater, and water. Discussion held. Denver Schmitt, Director of Public Works, presented the sanitation fund. Barnes reviewed the user fees, concentrating in the area with the yellow highlights (See Attachment No. 1, Page 29). Barnes reviewed the statement of revenue, expenditures and changes of the Water Fund. Barnes reported that the operating budget has been reviewed and everything is balanced. Barnes then reviewed the statement of revenue, expenditures and changes of the WPC Fund, the Stormwater Utility Fund, and the Sanitation Fund. The first reading of these ordinances will be presented on September 23. Discussion held. Barnes then reviewed the budget revenue and expenditure amendments. These changes have been made since the budget was adopted December 3, 2024. These are the first of two rounds of amendments that will be made to the 2025 budget. The second round of amendments will come in November 2025. All funds are in good financial position and the packet reviews each of the funds. Council is in consensus to put this on the agenda on September 9.

Adjournment of the Committee-of-the-Whole and Council Call to Order

Pledge of Allegiance

Invocation

There was no Invocation.

Roll Call

Roll call was taken with Mayor Rayapati, Alderpersons Murphy, Macias, Razzaque, Timion, Finch, McNeil, Castro, and Schmidt present. Absent: None.

Consent Agenda

Approval of Minutes and Appointments

Committee-of-the-Whole, Council and Executive Session meeting minutes of August 5, 2025.

Second Reading Ordinances

16.1 3032-2025 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 35, “ALTERED SPEED LIMITS,” by reducing the speed limit along 50th and 51st Avenues, to 20 miles per hour (mph), from 60th Street east to Green Valley Park.

16.2 3033-2025 An Ordinance amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 10 thereof, “PARKING PROHIBITED AT ANY TIME,” by removing Ninth Street, on the east side, from Railroad Avenue south for a distance of 110 feet and adding Ninth Street, on the east side, from Railroad Avenue south for a distance of 85 feet; and amending Chapter 20, “MOTOR VEHICLES AND TRAFFIC,” of the Moline Code of Ordinances, Appendix 11 thereof, “PARKING PROHIBITED AT CERTAIN TIMES,” by adding On Monday Through Friday, 8:00 a.m. to 5:00 p.m., Ninth Street, on the east side, beginning at a point 85 feet south of Railroad Avenue, extending south for 30 feet.

16.3 3034-2025 An Ordinance amending Chapter 4, “ALCOHOLIC LIQUOR,” of the Moline Code of Ordinances, to prohibit Class C (“Packaged Sales Only”) Liquor Licensees from simultaneously holding Class B (“Tavern”) Liquor Licenses.

16.4 3035-2025 An Ordinance amending Chapter 25, “PLANNING AND DEVELOPMENT,” of the Moline Code of Ordinances, Section 25-2100, “OFFICIAL COMPREHENSIVE PLAN; ADOPTED; TERRITORIAL APPLICATION,” by amending the Official Comprehensive Plan as follows: by adopting and adding new text at Appendices Adopted, page 1; and by adopting and adding to the Appendices Adopted a new Appendix R entitled “MOLINE RIVER FRONT + CENTRE PLAN.”

Resolutions

17.1 1136-2025 A Resolution approving the amended 2025 Capital Improvement Plan and the 2026- 2028 Capital Improvement Plan as presented during the Roundtable Discussion at the City Council Meeting held on July 15, 2025.

17.2 1137-2025 A Resolution authorizing the Mayor to execute a Notice of Intent to Award Leander Construction, Inc., for the North Slope Wastewater Treatment Plant Chemical Phosphorous Removal Improvements Project, for the amount of $1,539,000.00.

17.3 1138-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Joint Funding Agreement for Federally Funded Construction for Motor Fuel Tax (MFT) Section No. 22-00288-00-SW, Safe Routes to School, Lincoln-Irving Elementary School; and authorizing a Resolution for Improvement Under the Illinois Highway Code appropriating Motor Fuel Tax (MFT) funds for the City’s local match for Motor Fuel Tax (MFT) Section No. 22-00288-00-SW, Safe Routes to School, Lincoln-Irving Elementary School, for the amount of $276,420.60.

17.4 1139-2025 A Resolution approving a licensing agreement for the 2025 Mercado on Fifth season scheduled for May 23, 2025 through October 3, 2025, with October 10, 2025 rain date; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event.

17.5 1140-2025 A Resolution approving a special event that is sponsored by Tudi’s Tribe for the Gabe’s Gift Memorial 5K & 1-Mile Fun Run event scheduled for Saturday, September 6, 2025; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of-way in conjunction with said event.

17.6 1141-2025 A Resolution approving a special event that is sponsored by the St. Mary’s Catholic Church for the Parish Carnival scheduled for Sunday, September 21, 2025; closing certain streets more particularly described herein to vehicular traffic; and authorizing the use of public right-of way in conjunction with said event.

17.7 1142-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to Amendment No. 2 to the Professional Services Agreement with FGM Architects, Incorporated (FGMA) for New Central Fire Station, Phase 1a – 50% Schematic Design Proposal-Architectural Renderings, for the amount of $51,900.

17.8 1143-2025 A Resolution authorizing the Mayor to execute an Agreement between the City of Moline and the Public Safety Training Foundation for use of the Public Safety Training Foundation’s facilities.

Omnibus Vote

Alderperson Finch, seconded by Alderperson Castro, moved to approve and adopt, by omnibus vote, these items. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

Non-Consent Agenda

Resolutions

19.1 1144-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Walter D. Laud, Inc., for Project #1484, 7th Street and 16th Avenue Intersection Reconstruction, for the amount of $292,565.64.

Approved. Alderperson Finch, seconded by Alderperson Razzaque, moved to approve Council Bill 1144- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

19.2 1145-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a Purchase and Sale Agreement with David A. Swanson and Sandra D. Swanson, for approximately 10,890 square feet or 0.26 acres of unimproved commercial real property located at the rear of property located at 223 52nd Street, Moline, Illinois (PIN No. 08-35-133-009), for a purchase price of $19,500; and authorizing all appropriate City officials, officers, City Attorney and staff to do all things necessary to complete each of the City’s responsibilities and enforce each of the City’s expected benefits as referred to in such Agreement.

Approved. Alderperson Finch, seconded by Alderperson Castro, moved to approve Council Bill 1145- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

19.3 1146-2025 A Resolution authorizing the Mayor to execute a Notice of Intent to Award with Miller Trucking & Excavating Company for Project #1495, 2025 Lead Service Line Replacement Project, for the amount of $3,410,845.00.

Approved. Alderperson Finch, seconded by Alderperson Castro, moved to approve Council Bill 1146- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

19.4 1147-2025 A Resolution authorizing the Mayor and City Clerk to execute and attest to a contract with Central Excavating Inc. for Project #1503, 49th Street Drainage Improvements – Phase I, for the amount of $1,064,157.74.

Approved. Alderperson Finch, seconded by Alderperson Schmidt, moved to approve Council Bill 1147- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

19.5 1148-2025 A Resolution authorizing the Director of Engineering to execute a Proposal for Construction Engineering Services with IMEG Consultants Corp. for Project #1503, 49th Street Drainage Improvements – Phase I, for an amount not to exceed $157,290.00.

Approved. Alderperson Finch, seconded by Alderperson Castro, moved to approve Council Bill 1148- 2025. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

Non-Consent Agenda

First Reading Ordinances

20.1 An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, regarding certain additions to the zoning and land development regulations, including amendments to ARTICLE I, “GENERAL PROVISIONS AND ADMINISTRATION,” DIVISION 2, “WORD USAGE, ABBREVIATIONS AND DEFINITIONS,” Section 35-1203, “DEFINITIONS;” ARTICLE III, “ZONING,” DIVISION 4, “LAND USE REGULATIONS,” Section 35-3401, “REGULATION OF ALLOWED USES,” Table 35-3401.1, “Permitted Land Uses;” Section 35-3409, “PRINCIPAL TRANSPORTATION AND UTILITY LAND USES,” and Section 35-3415, “ACCESSORY TRANSPORTATION AND UTILITY LAND USES,” concerning commercial principal and accessory solar energy systems.

Advanced. Alderperson Finch, seconded by Alderperson Castro moved to advance Item #20.1 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

20.2 An Ordinance amending Chapter 5, "AMUSEMENTS," of the Moline Code of Ordinances, Section 5-1101(c), by increasing the number of Video Gaming Terminal licensed establishments in the City at the request of owner Jeremy Webb of Webb Services LLC d/b/a Casey's Tavern, 1512 15th Street, Moline.

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #20.2 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

20.3 An Ordinance amending Chapter 5, “AMUSEMENTS,” of the Moline Code of Ordinances, Section 5-1101(c), by increasing the number of Video Gaming Terminal licensed establishments in the City at the request of Jessica Bernauer, purchaser of the Dew Drop Inn, 3620 4th Avenue, Moline.

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #20.3 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

20.4 An Ordinance amending Chapter 35, “ZONING AND LAND DEVELOPMENT,” of the Moline Code of Ordinances, Section 35-3204 “‘R-2’ ONE-FAMILY RESIDENCE DISTRICT,” by repealing Section 35-3204 in its entirety and enacting in lieu thereof one new Section 35-3204 dealing with the same subject matter; and amending Table 35-3201.1, “Residential and Resource Districts Principal Structure Bulk Standards,” by repealing Table 35-3201.1 in its entirety and enacting in lieu thereof one new Table 35-3201.1 dealing with the same subject matter; and amending Table 35-3201.2.1, “Residential and Resource Districts Building Lot Coverage,” by repealing Table 35- 3201.2.1 in its entirety and enacting in lieu thereof one new Table 35-3201.2.1 dealing with the same subject matter; and amending Table 35-5100.3, “Minimum Required Parking Spaces,” by repealing Table 35-5100.3, in its entirety and enacting in lieu thereof one new Table 35-5100.3, dealing with the same subject matter.

Advanced. Alderperson Timion, seconded by Alderperson Finch, moved to advance Item #20.4 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

20.5 An Ordinance rescinding Ordinance No. 3015-2024 and partially rescinding a Redevelopment and Economic Incentive Agreement by and between the City of Moline, Renew Moline Properties, LLC, 1701 Series, and 1701 5th Ave, LLC.

Advanced. Alderperson Finch, seconded by Alderperson Castro, moved to advance Item #20.5 to second reading. Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

Miscellaneous Business

Alderperson Finch shared that the annual Belgian Fest is September 14.

Bob Vitas, City Administrator, shared that there was an announcement regarding 7th Avenue partially reopening. The intersection at 15th and 16th Street intersection will open.

Public Comment

There was no additional public comment.

Executive Session:

Alderperson Macias, seconded by Alderperson Timion, moved for Executive Session, for the purpose of discussion of Collective Negotiating Matters-5 ILCS 120/2(C)(2). Motion carried on roll call with the following vote: ayes: Alderpersons McNeil, Castro, Schmidt, Murphy, Macias, Razzaque, Timion, and Finch; nays: none.

City Council convened in Executive Session at 7:45 p.m.

Council reconvened in open session at 8:22 p.m.

Adjournment of City Council

Upon motion of Alderperson Castro, seconded by Alderperson Schmidt, the Council meeting adjourned at 8:22 p.m.

https://www.moline.il.us/ArchiveCenter/ViewFile/Item/11176