Members of the East Moline Library Board met on Wednesday, March 23.
President James A. Hoffman called the March 23, 2016, meeting of the Library Board to order at 4 p.m.
East Moline Library meeting handles financial matters, reports
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Here are the meeting minutes as provided by the East Moline Library Board:
Present: Gerry Baecke, James A. Hoffman, James Jannes, Imogene Jensen, Steve Strupp, Van
Thompson, Jeannine Zmuda
Absent: Sheryl Hanson, Nodie Kipp
Also Present: Laura Long, Library Director
Minutes: Gerry made a motion to approve the minutes, with corrections, Van seconded;
motion carried.
Financial Report: Jim made a motion to approve the financial report, Steve seconded; motion
carried.
Bills: Steve made a motion to approve the bills, Jim seconded; motion carried.
Librarian's Report: See attached
Reports: Building and Grounds - the ceiling tile in the Children's Room is beginning to fall
down. The grid for the drop ceiling needs to be tightened.
Incidents - There are two East Moline patrons, a man and wife, that have nearly
$10,000 in movies overdue from area libraries.
Foundation Fund - No report
Old Business: Triumph Bank update - Laura continues conversations with John DeDoncker.
A tax abatement would be a better option than trying to change a TIF district. A
letter has been sent to the schools about the abatement.
Personnel Committee - The committee has completed the staff evaluation form.
Contact Laura to see a copy.
Parental Leave Policy - Changes including eight weeks paid leave was discussed.
Holiday, Vacation and Sick Time Policy - was discussed
Van made a motion to approve the Parental Leave Policy and the Holiday, Vacation
and Sick Time Policy with changes to begin immediately, except for sick time which
will begin January 1, 2017, Gerry seconded;
Gerry Baecke - yes James A. Hoffman - yes
James Jannes - yes Imogene Jensen - yes
Steve Strupp - yes Van Thompson - yes
Jeannine Zmuda - yes
Motion carried.
New Business: Transfer of funds - Jim made a motion that $581,000 be transferred from the
General Fund to the Library Capital Improvement Fund in accordance with the
Fund Balance Policy, Van seconded; motion carried.
Inter-State Borrowing - Gerry made a motion that the board approve the Inter
Government Agreement with the Davenport Library for inter-state borrowing
pending approval by the Iowa attorney general, Steve seconded; motion carried.
Gift Ban Policy - Steve made a motion to approve the Gift Ban Policy, Van
seconded; motion carried.
Ransomware Attack - the library lost 98% of staff files. The director's files were
password protected. The buffalo will be replaced to help prevent this in the future.
Laura will check on insurance coverage of the contents of the building.
Closed Session: None
President's Items: None
Other: None
Public Comment: None
Items to be placed on next month's agenda: Contents insurance and Elections
Steve made a motion to adjourn the meeting Gerry seconded. The meeting adjourned at
5:25 pm.
Respectfully submitted,
Imogene Jensen, secretary
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