The City of Moline Committee of the Whole met at 6:30 p.m. yesterday, Sept. 13.
"Council members meet as the Committee-of-the-Whole on select Tuesdays of each month at 6:30 pm in Council Chambers, unless otherwise posted. Please check the meeting calendar for meeting dates. The formal City Council meeting is held immediately following the Committee-of-the-Whole meeting."
Here are the meeting minutes as provided by the Moline Committee of the Whole:
City of Moline
Committee-of-the-Whole Agenda
6:30 p.m.
Tuesday, September 13, 2016
Presentation
Yard Waste Cart Program (Rodd Schick, Municipal Services General Manager)
Questions on the Agenda
Agenda Items
1. Surplus Property (Kim Hankins, Public Safety Director)
2. Chase Bank Building Development Agreement (Ray Forsythe, Planning & Development Director)
3. 5th Avenue Building Development Agreement (Ray Forsythe, Planning & Development Director and Maureen Riggs, City Attorney)
4. Sanitary Sewer Contract (Scott Hinton, City Engineer)
5. Street Light Request (Scott Hinton, City Engineer)
6. MFT Local Agency Agreement (Scott Hinton, City Engineer)
7. Resolution for Improvement (Scott Hinton, City Engineer)
8. Other
9. Public Comment
Informational
- Contracting for Engineering Services (Scott Hinton, City Engineer)
- 15th Street A Watermain (Scott Hinton, City Engineer)
Explanation
1. A Resolution declaring the following Article 36 seized and forfeited vehicles as surplus property: 2002 GMC Yukon, VIN# 1GKEC13V42R200456, 2003 Buick LeSabre, VIN#
1G4HP54KX34101434, and 2011 Chevrolet Impala LS, VIN# 2G1WF5EK1B1195641. (Kim Hankins, Chief of Police/Public Safety Director)
Explanation: Illinois State statute provides that law enforcement agencies may seize vehicles used during the attempt or commission of specific crimes and subsequently initiate forfeiture proceedings on those vehicles. The above vehicles have been forfeited to the Police Department, and City staff is requesting that they be declared as surplus property and disposed of by the Chief of Police/Public Safety Director through the legal disposal process that is most advantageous to the City, whether sealed bid, auction, negotiation, or otherwise.
Staff Recommendation: Approval
Fiscal Impact: Proceeds after costs are for use by the seizing law enforcement agency
Public Notice/Recording: N/A
Goals Impacted: None Identified
2. A Special Ordinance authorizing the Mayor and City Clerk to execute a Performance Based Development Agreement between the City of Moline and Moline 501, L.L.C. and Moline Chase, L.L.C. for the “Chase Bank Building” project and to execute any necessary agreements referenced therein, and authorizing all appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to said agreement. (Ray Forsythe, Planning & Development Director)
Explanation: Moline 501, L.L.C. and Moline Chase, L.L.C. seek to enter into a Performance Based Development Agreement with the City to facilitate redevelopment of the property: locatedat 501 15th Street, referred to as the Chase Bank Building Project (“Project”). The estimated total project cost for the Project is $8,333,334.00, which will consist of the Developer completing a Historic Rehabilitation of 501 15th Street into 31 market rate apartments and maintaining the existing commercial spaces on the basement, first and annex space with floors 2-9 to contain mostly one bedroom units ranging between 500-800 square feet. Additional amenities will be incorporated, including storage, fitness, and common gathering and recreational spaces. The City wishes to support the redevelopment by granting certain
incentives to include TIF. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: -$1,250,000 from TIF #13 account no. 262-0775-496.03-22
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City; A Great Place to Live
3. A Special Ordinance authorizing the Mayor and City Clerk to execute a Third Amendment to the KONE Development Agreement, a Loan Extension Agreement between Financial District Properties HQO, L.L.C. and the City of Moline, a Purchase Agreement with Fifth Avenue Block LLC, an Assignment to HOA Hotels LLC of the Purchase Agreement between the City and Fifth Avenue Block LLC, and a Development Agreement between the City and HOA Hotels LLC for HOA Hotels LLC’s redevelopment of the property located at 1630 5th Avenue, Moline, Illinois (n/k/a the Fifth Avenue Building), and the adjacent building located at 1620 5th Avenue; and authorizing all appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to said agreements. (Ray Forsythe, Planning & Development Director and Maureen Riggs, City Attorney)
Explanation: The City Council has designated the redevelopment of the Fifth Avenue Building, 1630 5th Avenue, Moline, as a priority as it is an integral part of the City’s downtown and such redevelopment would contribute to the City’s economic development. As part of negotiations for the sale of the building with the current owner of the Fifth Avenue Building, the City agreed to extend the owner’s loan term on the KONE building; to amend a term of the Development Agreement so that the owner could own the residential units in the KONE building for that project; and to purchase the Fifth Avenue Building for $1.8 million. HOA Hotels LLC would like to purchase the Fifth Avenue Building and redevelop it into an approximate 105 room (+/-) nationally branded hotel or an independent boutique brand hotel with amenities such as food & beverage/bar operations, meeting/conference/banquet space, fitness facility, room service, dry cleaning and similar services. HOA Hotels LLC has agreed to take an assignment of the Purchase Agreement between the City and Fifth Avenue Block LLC and to purchase the Fifth Avenue Building directly from Fifth Avenue Block LLC according to the terms of the Purchase Agreement. In addition, the City and HOA Hotels LLC have negotiated terms of a Development Agreement for the demolition, repair and remodel of the Fifth Avenue Building. The City wishes to support the redevelopment by granting certain incentives to include a TIF rebate, a sales tax rebate, and a hotel-motel use tax rebate for the Fifth Avenue Building as well as the adjacent property located at 1620 5th Avenue. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $4,600,000 in total rebates and incentives on a Net Present Value basis
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy; A Great Place to Live
4. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Walter D. Laud Inc. for Project #1255, 2016 Sanitary Sewer Replacement Project. (Scott Hinton, City Engineer)
Explanation: Bids were opened and publicly read on August 30, 2016, for Project #1255 with the following results: Walter D. Laud Inc. submitted the lowest responsible and responsive bid. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $400,000 is budgeted in Account #320-1840-433.08-30, WPC, Sanitary
Sewer Contracts
Public Notice/Recording: N/A
Goals Impacted: Upgrade city Infrastructure & Facilities
5. A Resolution authorizing the Mayor and City Clerk to approve of a request for a street light on 9th Street A, between 33rdrd Avenue and 34th Avenue. (Scott Hinton, City Engineer)
Explanation: Staff received a request for an additional street light on 9th Street A, between 33rd
Avenue and 34th Avenue. An investigation revealed that installing a light in said location is justified under the Residential Street Light Policy.
Staff Recommendation: Approval
Fiscal Impact: Annual cost of a street light is approximately $93.00. $475,000.00 is budgeted for street lights in account #010-0843-435.04-16, Traffic Signal
Maintenance, Utility Service.
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
$289,397.00 Walter D Laud
$355,808.00 Needhan Excavating
$364,935.00 Langman Construction
$396,027.00 Valley Construction
$410,084.00 Miller Trucking and Excavating
6. A Resolution authorizing the Mayor and City Clerk to approve a Local Agency Agreement for Federal Participation for Motor Fuel Tax Section 15-00264-00-BR, Sylvan Slough
Pedestrian Bridge. (Scott Hinton, City Engineer)
Explanation: The City of Moline will receive Federal transportation funds through the Illinois
Department of Transportation in an amount not to exceed $1,137,600 to replace the existing pedestrian bridge over the Sylvan Slough. The Federal funds require a 20% local match. The 2017 Capital Improvement Program will include $284,400 in Motor Fuel Tax (MFT) funds to provide the local match. Approving this Agreement provides acknowledgement to IDOT that the City has sufficient funds available to fund the local match, all participating construction costs above the maximum federal contribution, and all non-participating construction costs.
Staff Recommendation: Approve.
Fiscal Impact: MFT funds are available for this project.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy
Improved City Infrastructure & Facilities
7. A Resolution authorizing the approval of a Resolution for Improvement by Municipality Under the Illinois Highway Code for Motor Fuel Tax (MFT) Section 15-00264-00-BR, Sylvan Island Pedestrian Bridge. (Scott Hinton, City Engineer)
Explanation: A Resolution for Improvement is necessary to use Motor Fuel Tax funds to pay for the City’s 20% share of the bridge replacement project. The maximum Federal participation is $1,137,600 with a corresponding $284,400 City share.
Staff Recommendation: Approval
Fiscal Impact: Funds are available and will be budgeted in the 2017 Capital Improvement
Program.
Public Notice/Recording: N/A
Goals Impacted: Strong Local Economy
Improved City Infrastructure & Facilities
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