The East Moline District 37 Board of Education met Aug. 22 to approve accounts payable.
Here are the meeting's minutes, as provided by the board:
Meetings of the East Moline School District 37 board of education are open to the public and are held on a rotating schedule at each of the district school sites. Meetings are held at 6:30 p.m. on the third Monday of each month.
East Moline District 37 Board of Education Administration Offices 3451 Morton Drive, East Moline, Illinois 61244 Phone: 309.792.2887 Fax: 309.792.6010
Mission
The entire East Moline District #37 community will prepare all students to become life-long learners who are productive, responsible members of a global society.
Board of Education Regular Meeting Monday, August 22, 2016 6:30 PM Administration Building
Minutes
I. Call to Order
The meeting was called to order by President, Janet Neff at 6:30 p.m.
II. Roll Call
Present: Betsworth, Killam, Neff, VanSpeybroeck, Westbrook-Carpenter Absent: Anderson, Green
Administration: Kristin Humphries, Superintendent; Sheri Coder, Associate Superintendent for Student Achievement; Casey Kyser, Business Manager; Jim Franks, Director of Maintenance and Operations; Kristin Taylor, Associate Superintendent of Exceptional Programs; Chris Mueller, Director of Human Resources
Staff: 8 Media: 1 Visitors: 2
III. Consent Agenda
1. Approval of Minutes
It was recommended that the minutes from the July 18, 2016 regular board meeting be approved. 2. Approval of Treasurer's Report
It was recommended that the Treasurer’s Report for the month of July be approved subject to audit. 3. Approval of Accounts Payable
It was recommended that the Board of Education approve the payment of bills listed, received during the month of July 2016, to be paid during the month of August 2016, and quick pays during the month of July 2016.
Education 542,021.47 Building 48,450.24 Transportation 13,054.35
Capital Projects 2,226,673.26 Tort Immunity LE 39,539.00 Fire Prevention 48,607.00 Insurance 1,541.67 Subtotal: 2,919,887.49 QUICK PAYS: Education (10) 2,511.99 Building (20) 7,265.36 Transportation (40) 233.30 Tort Immunity 35,615.00 Capital Projects 74,668.16 Subtotal: 120,293.10 TOTAL; 3,040,180.59
4. Approval of Destruction of Audio Tapes from Executive Session
It was recommended the BOE approve destruction of audio tapes from the Executive Session on October 27, 2014. 5. Approval of Personnel Change
a. Personnel– Classified – Employment
The following individuals have been employed as paraprofessionals in District #37 effective August 18, 2016:
Lamont King, Title I; Bowlesburg Alicia Reynoso-Gutierrez, Title I; Glenview Blair Bruyn, Title I,; Glenview Jessica Fouts, 1:1 Special Education; Hillcrest Dana-Sue Sharpe, SPED Resource; Wells Ashley Simmon, 1:1 Special Education; Glenview Rosemarie Dopler, Title I; Wells Kiscena Minteer, 1:1 Special Education; Wells Emily Danger, SPED Program; Glenview Jordan Hohenboken, Title I; Bowlesburg
Cristina Magadan has been employed as an Office/Library Aide at Wells, effective August 18, 2016.
Demetrics Ellis has been employed as a two-hour general kitchen helper at Wells, effective August 15, 2016.
Laura Hofer has been employed as a Social Worker Intern, effective August 18, 2016. b. Personnel– Licensed – Resignation
Sarah Leonard submitted a letter of resignation, effective July 20, 2016.
Amy Rohwer has resigned as a Social Worker, effective July 29, 2016.
Heather Beck has resigned as a Music teacher at Wells and Ridgewood, effective August 10, 2016.
Astin Moravek has resigned as a third grade teacher at Wells, effective August 3, 2016. c. Personnel– Licensed – Employment
The following individuals have been employed as teachers, effective August 18,2016:
Chris Vilarreal, Bilingual Education Teacher; Hillcrest Brittany Feder, Kindergarten; Hillcrest Laura Crawford, Bilingual/EL; Ridgewood Trina Vroman, Grade 7 Language Arts; Glenview Charles Kalar, Grade 6 Language Arts; Glenview Alicia Johnson, Project Lead the Way - Grade 7, Glenview Michael Zeitler, Grade 6 Math; Glenview Adam Manthe, Project Lead the Way - Grade 8; Glenview Joseph Brown, Instrumental Music; Glenview Andrea Nehlsen, Grade 3; Wells d. Personnel– Leave of Absence – Classified
Maricelia Villagomez has requested unpaid leave from her Food Service Department responsibilities, following the birth of her children in August, through October 19, 2016. e. Personnel– Leave of Absence – Licensed
Elizabeth Otten has requested unpaid leave, following the birth of her child in October and the allowable use of sick leave. Ms. Otten will return to work January 17, 2017. 6. Other Financial Reports
Enclosed with the Agenda Information was the Activity Fund Report, the Budget Summary Expense Report, and the Budget Summary Revenue Report for the months of July and August 2016 will be available at the September 26, 2016 meeting.
Motion by Killam, seconded by VanSpeybroeck to approve the consent agenda as presented with an amended hire date of August 29, 2016 instead of August 18, 2016 for Cristina Magenda. Ayes: Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Absent: Anderson, Green Motion passed by Roll Call Vote. IV. Committee Reports
BHASED – The 2016-17 school year budget was approved. Kevin Rossmiller was re-elected President and Janet Neff as Vice-President. Kelly Kuehl, Financial Advisor, was appointed as BHASED’s IMRF agent. BHASED has applied for a Procurement Card Program through Illinois ASBO. Adopted the resolution to enter into an agreement with Bank of Montreal for purchasing cards. Several local schools are participants in this program. Approved opening three new bank accounts for activity funds and a large fundraising program where funds will be raised for a new playground at Black Hawk Area Education Center. Approved a new evaluation format to be used for the BHASED Director position. On September 1st, the new IEP system will be implemented. The training sessions have begun in Power IEP and Gaggle to Google programs. Special Education Coordinators within the Coop will meet on September 13th. BHASED is still in need of 2 full-time teachers. One at the BHAEC and one for Phoenix Program.
V. Communications
The BOE received a thank you note from Joan Brus for the memorial plant sent to her mother's visitation and funeral.
VI. Informational Items
1. Fresh Fruit & Vegetable Bid
Wells Elementary was selected for the Fresh Fruit and Vegetable Program (FFVP) for the 2016-17 school year. Two bids were received. Administration recommends accepting the bid from Loffredo Fresh Produce Company as the lowest bidder.
Motion by Betsworth, seconded by Westbrook-Carpenter to accept the bid from Loffredo Fresh Produce Company for the Fresh Fruit and Vegetable Program. Ayes: Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Absent: Anderson, Green Motion passed by Roll Call Vote.
VII. Public Hearings or Petitions
At this time, the President of the Board of Education will recognize visitors and ask if any citizen of the community is interested in speaking to members of the Board of Education. Time allowed will generally be limited to five minutes for each individual, unless waived by the President. The President may limit the opportunity to address the Board in cases where a person has previously addressed the Board on the same or related subject. Issues brought to the Board prior to being channeled through the proper chain of command will be referred back to the appropriate level.
Luke Winders, teacher at Glenview Middle School, asked to address the BOE. He asked the administration if the licensed personnel that left District #37 had resigned to go to other districts with better employee benefits. Administration stated they did not know.
VIII. Old Business
1. Risk Management Plan
One primary component of the Risk Management Plan is the provision of an insurance/compensation program that will provide protection to the district against liability. The Risk Management Plan will consist of a four-step process. The components and the four-step process was presented to the BOE in memo form from Mr. Humphries along with the Risk Management Plan. The Administration recommends the BOE approve the Risk Management Plan.
Motion by Killam, seconded by Betsworth to approve the Risk Management Plan as presented. Ayes: Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Absent: Anderson, Green Motion passed by Roll Call Vote.
IX. New Business
1. 2016-2017 Tentative District Budget
The tentative district budget for the 2016-17 school year will be available and on display for at least 30 days prior to the public hearing beginning August 23 at 9:00 a.m. The public hearing will be held on September 26, 2016 at 6:15 p.m. at the Administration Building. After the hearing, and during the regular board meeting the BOE will approve the final
2016-17 budget. Mrs. Kyser, Business Manager, presented brief highlights of the budget to the BOE. She reported deficits of $165,000 in the Education Fund, $497,000 in the Operations and Maintenance Fund and $328,000 in the Transportation Fund. The administration is hoping to bring a balanced budget in the Education Fund for the September BOE meeting. There was a drop of 1.9 million in corporate personal property replacement taxes and an estimated loss of $400,000 in revenue. There was also a 2 percent increase in salaries with other expenditures remaining flat. Reimbursement for transportation is an issue, Some monies may be able to be moved from the Tort Fund.
2. Approval of 2016-17 salary and benefits for all employees not covered by a collective
bargaining agreement
Although the BOE has yet to come to an agreement with the EMEA, the administration has continued to honor the salary schedule and language that has expired. The contract averages 2.7% per year and the BOE has been consistent in offering other groups covered by the Collective Bargaining Agreement the same amount. The administration recommends the BOE continue the practice for the 2016-17 school year.
Motion by Killam, seconded by VanSpeybroeck to approve a 2.7% salary increase for the employee groups not covered by a Collective Bargaining Agreement for the 2016-17 school year. Ayes: Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Absent: Anderson, Green Motion passed by Roll Call Vote.
X. Central Office Report
1. Exceptional Programs
Mrs. Taylor is working on hiring two special education teachers and two one on one instructional aides. All the districts in the area are short special education staff. She will be communicating with EMSD parents about the shortage. The district has one retired special education teacher and one substitute teacher covering the unfilled licensed positions. Lisa Betsworth asked if we have special education teachers in regular education positions. The district does look at all positions and individuals if necessary. She will be looking at special education December graduates.
2. Student Achievement
Mrs. Coder talked about the ELA Curriculum Workshop that took place at the Administration Building. It brought EL, regular and special education teachers together to work on the curriculum. It was overall very positive. The office is trying to get all the new curriculum books and materials out to the buildings. Some shipments are behind. The curriculum was purchased with Title I monies so every bit of the materials must be stamped and inventoried before going to the schools.
3. Superintendent
Enrollment numbers have remained about the same throughout the district at 2,623 on the first day of school. It is about 80 students less than last year. Kindergarten, 1st grade and now 3rd grade classroom numbers are very high. Some students that have registered late at
Hillcrest have had to be moved from Hillcrest to Bowlesburg because of the high numbers. Building projects are coming along fine. There are 3 univents not working but the parts came into today for repairs. The contractors have done a great job. Mr. Humphries praised the custodial staff as well. He was very appreciative of their flexibility with all the construction going on, and thanked the custodial staff for getting the schools ready for the new school year.
XI. Press Time
Sarah Hayden was present. She asked several questions about the deficit in the budget. She also asked about student transfer within buildings and how they were handled.
XII. Adjournment
Motion by Killam, seconded by Betsworth to adjourn. Ayes: Killam, Neff, VanSpeybroeck, Betsworth, Westbrook-Carpenter Nays: None Absent: Anderson, Green Motion passed by Voice Vote. Time: 7:06 p.m.
_________________________________ ________________________________ Janet Neff, Board President Joann Snelling, Board Secretary
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