Rock Island County Executive Committee met Thursday, Nov. 10.
Here are the minutes as provided by Rock Island County:
Rock Island County 1504 Third Avenue Rock Island, IL 61201 (309) 558-3605 Executive Committee Minutes Thursday November 10, 2016 9:30 am The Executive Committee of the Rock Island County Board met at the above date and time in the Conference Room of the Administration Office on the second floor of the County Building, 1504 Third Ave, Rock Island, IL. Chairman Kenneth Maranda called the meeting to order at 10:00 a.m. Minutes as follows:
1) Call to order and roll call Committee members present: Kenneth Maranda, Mia Mayberry, Larry Burns, Richard Brunk, Steve Ballard, Scott Terry, Nick Camlin, Rod Simmer (arrived at 10:45 a.m.) Committee members absent: None Others present: Dave Ross, Hayleigh Covella, April Palmer, Dennis Moran, Louisa Ewert
2) Approval of the minutes from the October 13, 2016 meeting Motion to approve: Richard Brunk 2nd: Larry Burns Voice vote Motion carried 3) Public Comments There were no public comments.
4) Reports from Committees
a) Finance Committee – Mr. Brunk Mr. Brunk reported that the Finance Committee met just prior to this meeting. They heard all routine reports. The committee approved various MFT fund resolutions. They also forwarded to the Board for approval a contract for an Inspector for the Highway Department. They approved various transfers of appropriations and resolutions for funds from various committees. They recommended to the Board a Tax Anticipation Warrant for up to $2 million for Hope Creek and up to $3 million for the General Fund for FY17. They approved claims and TDs. Motion to approve: Richard Brunk 2nd: Scott Terry, Kim Callaway-Thompson Voice vote Motion carried
b) Human Resources – Mr. Camlin Mr. Camlin reported that the Human Resources Committee met yesterday morning and approved minutes and funds. They reviewed final drafts of the employee policies for the county. Those have been reviewed by the State’s Attorney and are ready to approve The committee considered new risk management plan and approved passing it on to the Finance Committee. The RMP was developed by the county safety committee and protects the county from County against liability and/or loss which may be imposed upon it or one of its employees for a tortious act. It also identifies risk management, education, inspection, and supervisory expenses directly attributable to loss prevention and reduction. Motion to approve: Nick Camlin 2nd: Mia Mayberry Voice vote Motion carried
c) Public Works – Mr. L. Burns Mr. L. Burns reported that the Public Works Committee met on Wednesday November 9. Minutes of previous meetings and all routine reports approved. They considered claims, TDs, transfers of appropriations, and appropriation resolutions for funds. They considered a Motor Fuel Tax resolution for the Bi-State Regional Commission. That is an annual resolution to pay a portion of the county’s obligation to Bi-State from the MFT Fund in the amount of $35,000. The committee recommended approval. The committee approved an MFT maintenance resolution which is required to use MFT funds for maintenance operations. The resolution allows using MFT to pay for maintenance activities such as snow plow, mowing, crack sealing, etc. and for various maintenance materials such as salt, rock, tar and pipe culverts, as well as general maintenance construction projects. The FY17 MFT resolution is $2,900,000. The committee recommended approval of an annual MFT resolution to pay the County Engineer’s salary, benefits, and expenses from the MFT fund. The committee approved an agreement for bridge inspections and bituminous plant inspections. That is a general agreement to provide an Engineering Technician V, Mr. Ron Standley, for various Bridge and Bituminous Plant inspections for Rock Island County and various Road Districts on an as-needed basis. The cost for services to the County will be paid from the Highway Fund. The cost for services to the Road Districts will be paid from the Highway Fund and reimbursed by the appropriate Road District. The agreement is $70/hour for the bridge inspection and $60/hour for the bituminous plant inspection. The committee reviewed bids received on November 7 for 2017 fuel and recommended approval of the low bid of $2,572.50 from Goldstar FS. The committee approved the purchase of a track skid steer for $47,692 from Bobcat of the Quad Cities.
The Capital Outlay, Equipment line item currently has $50,000 remaining for FY16 which will be used to make this purchase. The committee considered ZBA findings as follows and recommended approval: RZ-16-112, Nalevenko Enterprises Inc., R-7 to B-4 in Blackhawk Township. Motion to approve: Larry Burns 2nd: Mia Mayberry Voice vote Motion carried
d) Health and Human Services – Ms. Callaway-Thompson Ms. Callaway-Thompson reported that the Health and Human Services Committee met on Monday, November 7th. They approved minutes of previous meetings and heard all routine reports. The committee considered claims, TDs, transfers of appropriations, and appropriation resolutions for funds and recommended approval of all. The committee considered an ordinance authorizing a TAW for Hope Creek. The TAW is for FY17 and authorizes borrowing up to $2 million. Ms. Ewert also anticipates they will borrow $500,000 on the FY16 TAW before the end of this fiscal year. The committee recommended approval. Motion to approve: Kim Callaway-Thompson 2nd: Richard Brunk Voice vote Motion carried
e) Governmental Affairs – Mr. Terry Mr. Terry reported that the Governmental Affairs Committee met on Monday, November 7, 2016 and approved minutes from previous meetings and heard routine reports from Ms. Palmer and Ms. Kinney. They approved claims and TDs. The committee approved an intergovernmental agreement establishing a new Enterprise Zone within Rock Island County. The committee recommended approval. The committee considered an ordinance that establishes this new Enterprise Zone in Rock Island County and recommended approval. Motion to approve: Scott Terry 2nd: Nick Camlin Voice vote Motion carried Ms. Mayberry asked where the Enterprise Zone is at. Mr. Terry said it includes Rock Island County, Rock Island, Moline, East Moline, Silvis, and Milan. They’re essentially redrawing some of the lines and brining in the city of Rock Island.
f) Administration – Ms. Mayberry Ms. Mayberry reported that the Administration Committee met on Wednesday, November 9th. They approved minutes of previous meeting and heard all routine reports. They considered claims, TDs, transfers of appropriations, and appropriation resolutions for funds. They considered a Managed Print Services contract. Mr. Davis has been working on renegotiating the county’s current MPS contract to reduce the cost to the county. The current contract is with RK Dixon for $10,159.73/month through December 2017. RK Dixon was the low bidder on the new contract for $6,750/month for five years. RK Dixon will allow the county to enter into the new contract immediately. The new contract savings is $3,409.73/month or $204,583 over the life of the contract. The committee recommended approval of the new contract with RK Dixon. Motion to approve: Mia Mayberry 2nd: Larry Burns, Kim Callaway-Thompson Voice vote Motion carried
g) Forest Preserve – Mr. Ballard Mr. Ballard reported that the Forest Preserve Committee met on Wednesday the 9th. The committee approved the October committee meeting minutes; claims for the Forest Preserve Fund, the Niabi Zoo Fund, the Liability Fund; and TDs. The committee approved transfers of appropriations for the Forest Preserve General Fund, the Niabi Zoological Fund. The committee approved the resolution concerning the Local Government Travel Expense Control Act. The committee approved a resolution regarding the budget for the prairie grant for Loud Thunder. The committee approved Mr. Craver as the IMRF Authorized Agent. The committee approved an Abatement Certificate for the General Obligation Bonds series 2008. The committee approved an Abatement Certificate for the General Obligation Bonds series 2016. The committee approved the intergovernmental agreement between Rock Island County and Rock Island County Forest Preserve District regarding Deputy Patrol at Loud Thunder. The committee approved the non-bargaining unit employee evaluations. Routine reports from Department Heads were approved. Motion to approve: Steve Ballard 2nd: Larry Burns Voice vote Motion carried Mr. Ballard noted that after this meeting, the Forest Preserve has determined it will not be participating in the meeting of the whole starting in December. This is it for the Forest Preserve as far as that. They will still have the regular committee meeting and regular Board meeting, but this is it. Mr. Ballard said it’s been a pleasure and thanked the committee very much for its help.
h) Updates/Comments – Mr. Simmer Mr. Simmer had no updates.
i) Updates/Comments – Mr. Ross Mr. Ross noted that there is no Board meeting tonight. It’s the Budget Committee only. Tonight is just an overview of what they have to address over next three weeks before the Board will adopt some final budget on November 29th. The Budget Committee will most likely meet next Wednesday and hear from various office holders and Department Heads about their budgets. Mr. Ross will be recommending that they cut all capital projects from the General Fund out of the FY17 and FY18 budgets and that they do not build up a fund reserve because it’s going to be at the cost of public safety staff at this point. The county will continue borrowing. If the Budget Committee agrees with that, he’ll have a spreadsheet available to show what cuts are necessary for the personnel left. If they have all capital projects in the budget and they have the reserve built up, they would need to cut 81 positions. Clearly what they need to do is eliminate the capital projects and continue to defer maintenance, some of which is at the expense of safety to the deputies but the voters have spoken. They will have that meeting next Wednesday. After that time, depending on what the Budget Committee recommends, Mr. Ross will work with Ms. Palmer’s office to put together the final budget book with the new numbers and the committee will meet probably one more time the following week to approve and pass it to the Board. That’s still a work in progress depending on what the Budget Committee chooses. Mr. Terry asked if they are meeting in [the committee room] for the Budget Committee. Mr. Ross said yes. Mr. Simmer is present.
5) Consider appointment
a. Rock Island County Mental Health Board Pat Moreno, County Board Representative Reappointment, term to expire November 30, 2016 New term to expire November 30, 2020
6) Consider Board Agenda Mr. Ross noted that they’ve heard everything from committee reports except for Item 16. Mr. Ross is told that the Election Judges were promised payment next Friday with claims. This was news to him and Ms. Palmer. The only way to facilitate that payment is to have the County Board authorize it. Whether they pay them now or later, it’s the same dollar amount. The only way to get that paid is to authorize it by specific Board action. He doesn’t have the amount yet but will do his best to get that from Ms. Kinney for the meeting. Mr. Maranda noted that like Mr. Ross said, it doesn’t matter. They have to pay them. Mr. Jacobs stated earlier that all of them went by the wayside in 1983 that the state quit paying for elections and whatever.
7) Closed Session as per 5 ILCS 120/2(c) (21) – Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 There was no closed session.
8) Consider action as necessary based on closed session Motion to approve leaving all closed session minutes closed: Nick Camlin 2nd: Mia Mayberry Voice vote Motion carried
9) Committee member opportunity for brief comments (no decisions will be made) Mr. Maranda noted that this is the last time the Executive Committee will meet. Mr. McGehee noted that he has something in relation to the PBC. He drafted an indemnification agreement. Their attorney is reviewing it. He asked which committee he should bring that in front of next month. Mr. Maranda said the Committee of the Whole. Mr. McGehee said he just wanted to give notice that it’s coming. He drafted it but the attorney hasn’t responded. He thinks they’re okay with a month. Mr. Maranda noted that he can sit here like the rest of the chairs and he definitely appreciates everyone sitting on this Executive Committee. This will be the last one as they go to the Committee of the Whole. There again, as he stated, if he’s elected Chairman again he’ll have his selections and appointments to the committees at the reorganization meeting. He’ll have that for everyone on that evening. He’s looking to move forward with the four committees. Mr. Terry thanked Mr. Maranda.
10)Adjourn
Meeting adjourned by Chairman Kenneth Maranda at 9:49 a.m.
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