City of Moline Committee of the Whole met May 9.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
Staff: J.D. Schulte, Public Works Director/Interim City Administrator
Maureen Riggs, City Attorney
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Nate Scott, Information Technology Manager
Tony Loete, Utilities General Manager
Bryon Lear, Library Director
Kim Hankins, Public Safety Director
Kevin Irby, Battalion Chief
Jeff Snyder, Battalion Chief
Scott Hinton, City Engineer
Kathy Carr, Finance Director
Rhonda Bartz, Public Works Executive Assistant
Bob Bohannon, Laboratory Chemist
Stephanie Hancks, Benefits Coordinator
Rodd Schick, Municipal General Services Manager
Annaka Whiting, Grant Compliance Analyst
Others: Bethany Bump-White, United Healthcare
Sophia Kunzle, Water Contest Winner
Sarah DeMoss, Third Grade Teacher, Bicentennial Elementary
Friends and Family of Sophia Kunzle
Dean Kruger, Business Partner of Brett Schricker, NPC Award Winner
Lanty McGuire, Moline-Coal Valley District 40 Superintendent
Douglas Maxeiner
Ron Miller, Resident
Gerold Shelton, The Dispatch
Various Members of the Press
Mayor Acri called the meeting to order at 6:30 p.m. in Council Chambers.
Presentation:
Request from Tony Loete, Utilities General Manager, to award Sophia Kunzle, 3rd Grade, Moline-Coal Valley School District 40, winner of the Water Art Contest.
May 2017 Neighborhood Partnership Committee Neighbor of the Month Winners: Commercial – Dr. Ronald Riggins, Dr. Kyle Peterson, Dr. Bryan Blew, Riverside Family Dentistry, 609 22nd Avenue; Residential – Brett Schricker, Red Box Dwell Inc., 5110 34th Avenue. Additional documentation attached.
Informational:
2016 Health Plan Performance Review (Alison Fleming, Human Resources Manager & Bethany Bump-White, United Healthcare)
Proclamation:
Request by J.D. Schulte, Public Works Director, to proclaim May 21-27, 2017, as National Public Works Week.
Questions on the Agenda:
None.
Agenda Items:
1. A Resolution accepting the actuarial valuation report submitted by MWM Consulting Group for the year ending December 31, 2016 for the City of Moline’s Other Post Employment Benefits Under GASB#45. Kathy Carr, Finance Director, explained that Other Post Employment Benefits (OPEB) is an accounting concept created by the Governmental Accounting Standards Board (GASB) by pronouncements designed to address expenses that governments are legally bound to pay after an employee retirees. For many years, most city governments have provided their employees with some form of retiree health care but have not addressed the benefits’ long term costs. This has created a financial liability. Since 2008 the City of Moline has been required to disclose the amount of the liability. This amount is determined by the use of an actuarial calculation based on the plan provisions, the employee data, and the actuarial methods and assumptions described in the report.
Unfunded: 12/31/2016; 12/31/2014; 12/31/2012
Liability: $12,061,989; $12,526,717; $11,895,773
The decrease for 2016 is attributed to the total participant count decreased from 453 to 429 (retirees down to 93 from 106) and premium rates only increased 3% from 2015 versus an assumed increase over the two year period of 15%. Additional documentation attached. A motion was made by Alderman Parker to approve. Seconded by Alderman Potter. Motion passed unanimously.
2. A Resolution amending the Revolving Loan Fund Program Guidelines as recommended by City staff and the Revolving Loan Fund Committee. Annaka Whiting, Compliance Analyst, indicated that the City of Moline previously established the self-funded Revolving Loan Fund Program (RLFP) with adopted Guidelines (Resolution No. 1159-2014). The intent of the RLFP is to promote and create the expansion of businesses that create jobs. City staff and the Revolving Loan Fund Committee (RLFC) recommend further amending the Guidelines to provide greater detail of the composition and responsibilities of the RLFC. Additional documentation attached. A motion was made by Alderman Wendt to approve. Seconded by Alderman Schoonmaker. Upon discussion, Alderman Schoonmaker made a motion to amend the motion to approve that the appointments be staggered and to leave it up to City staff to determine how to do it. Seconded by Alderman Berg. The amended motion passed unanimously. Alderman Rodriguez made a second motion to amend the motion to approve to add leaving the number of members at five (5). Seconded by Alderman Wendt. The second amended motion carried on roll call with the following votes: ayes: Aldermen Rodriguez, Parker, Wendt, Berg and Mayor Acri; nays: Aldermen Potter, Turner, Schoonmaker and Waldron.
3. A Resolution authorizing the Mayor and City Clerk to execute a $100,000.00 Revolving Loan Fund Agreement with Moline Promenade, LLC and to execute any necessary agreements referenced therein, and authorizing all appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to said Agreement. Annaka Whiting, Compliance Analyst, stated that the City of Moline approved Resolution No. 1101-2016 on August 2, 2016, authorizing the Mayor and City Clerk to execute a $100,000.00 Revolving Loan Fund Agreement with Moline Promenade Inc. d/b/a Element Hotel. On March 27, 2017, the City was notified that the incorrect entity was listed on the loan application, and the applicant requested a name change on the approved loan from Moline Promenade Investors Inc., to Moline Promenade Investors, LLC. Additional documentation attached. A motion was made by Alderman Parker to approve. Seconded by Alderman Turner. Motion passed unanimously.
4. A Resolution authorizing the Mayor and City Clerk to execute an Acknowledgment and Consent to the Collateral Assignment of TIF Property Tax Rebate Payments of Development Agreement for the Chase Bank Building Development Project. Maureen Riggs, City Attorney, indicated that the City of Moline executed a Development Agreement with Moline 501, L.L.C. and Moline Chase L.L.C. (Developer) to facilitate the redevelopment of property located at 501 15th Street on September 27, 2016, through Special Ordinance No. 4054-2016 granting TIF assistance to the Developer. Developer’s lender, Blackhawk Bank & Trust has agreed to make a loan to Developer for the development and construction of the Project. As further security for the loan to Developer, Developer seeks to assign all payment rights from the Development Agreement to the Bank until such time as all obligations of Developer to the Bank with respect to the loan have been satisfied, and the Bank and Developer are requesting that the City consent to such assignment. Additional documentation attached. A motion was made by Alderman Parker to approve. Seconded by Alderman Wendt. Motion passed unanimously.
5. A Resolution authorizing the Mayor and City Clerk to accept one (1) Permanent Utility and Drainage Easement more particularly described herein to allow water improvements to proceed on 1912 28th Avenue A. Scott Hinton, City Engineer, stated that a Permanent Utility and Drainage Easement is necessary and has been executed by Francis X. Brandi, 2912 28th Avenue A, Parcel #0712995, to allow water improvements to proceed on 2912 28th Avenue A. Additional documentation attached. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Motion passed unanimously.
6. A Resolution authorizing the Mayor and City Clerk to accept one (1) Right of Entry more particularly described herein to allow construction to proceed on Project #1262, I-74 Utility Conflict Resolution. Scott Hinton, City Engineer, explained that a Right of Entry is necessary and has been executed by Riverstone Group Inc., 190 22nd Street, to allow construction to proceed on Project #1262, I-74 Utility Conflict Resolution. Additional documentation attached. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
7. A Special Ordinance authorizing the Mayor and City Clerk to execute a Development and Economic Incentive Agreement between the City of Moline and Midwest Palms, LLC for the development project and to execute any necessary agreements referenced therein, and authorizing all appropriate City officers and staff to do all things necessary to complete each of the City’s responsibilities pursuant to said agreement. Ray Forsythe, Planning & Development Director, indicated that Midwest Palms, LLC seeks to enter into a Development and Economic Incentive Agreement with the City to facilitate the development of the project consisting of the following properties: 1320 and 1322 49th Street. The project will consist of Developer purchasing the property and constructing 16 market rate condominium/townhouses. Developer is seeking assistance from the City due to the additional costs of utility infrastructure as an extension is required with individual connections for each unit. The City wishes to support the development by granting certain incentives. A motion was made by Alderman Parker to approve. Seconded by Alderman Berg. Motion passed unanimously.
Public Comment:
Ray Forsythe, Planning & Development Director, gave Council a TIF #4 handout from the Autumn Trails Development tour earlier today. He shared that this has been a very successful TIF. TIF #4 was created in 2005. It legally can last until 2028. City staff is proposing that the City sunset this TIF in 2017, which is 11 years early. See attached TIF #4 handout for further information.
The meeting adjourned at 7:43 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4023
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