City of East Moline Committee of the Whole will meet July 11.
Here is the agenda provided by the Committee:
Mayor’s Board Appointments
Mayor’s appointment of Alderman Mike Wendt to the Consolidated Public Safety Communications Budget Board to fill the vacancy left by Alderman John Zelnio, retroactive to May 1, 2017. Appointments to this board do not have expirations.
Mayor’s appointment of John Wetzel to the Revolving Loan Fund Committee for a full five-year term from July 11, 2017, to expire on July 11, 2022.
Mayor’s reappointment of Mark Evans to the Revolving Loan Fund Committee for a full five-year term, retroactive from June 1, 2016, to expire June 1, 2021.
Mayor’s reappointment of Jeff Waller to the Revolving Loan Fund Committee for a full five-year term, retroactive from December 11, 2016, to expire December 11, 2021.
Mayor’s appointment of Larry Anderson, owner of 519 14th Street, to the Special Service Area #6 to fill a current vacancy to expire July 22, 2019, and a full three-year term from July 22, 2019, to expire on July 22, 2022.
Mayor’s reappointment of Dick Potter to the Moline Historic Preservation Commission for a full three-year term, retroactive from April 30, 2016, to expire April 30, 2019.
Presentations
Private Sector Comparables for Classification and Compensation Study (Alison Fleming, Human Resources Manager & Joellen Earl, GovHR USA)
Quad Cities Convention & Visitors Bureau Services Update (Joe Taylor, President & CEO)
Questions on the Agenda
Agenda Items
1. CDBG Policies and Procedures Manual Amendments (K.J. Whitley, Community Development Program Manager)
2. Williams Brothers Construction Change Order #7 (Tony Loete, Utilities General Manager)
3. Green Chevrolet Business Vehicle Lease (Dave Mallum, Fleet Manager)
4. Centennial Contractors Contract for Project #1270 (Scott Hinton, City Engineer)
5. Civil Constructors Contract for Project #1274 (Scott Hinton, City Engineer)
6. GovHR USA Proposal for Police and Fire Chiefs (Alison Fleming, Human Resources Manager)
7. Chapter 9 Ordinance Amendment (Maureen Riggs, City Attorney)
8. Permanent Waiver & Payment in Lieu of Construction for 3710 39th Avenue Drive (Ray Forsythe, Planning & Development Director)
9. Temporary Modification to Delay Installation of Sidewalk at 3445 19th Avenue (Ray Forsythe, Planning & Development Director)
10. Other
Informational
Update on City Council Goals and Priorities (J.D. Schulte, Public Works Director)
Public Comment
Members of the Public are permitted to speak after coming to the podium and stating their names.
1. A Resolution authorizing the Mayor and City Clerk to adopt the City of Moline Community Development Block Grant Program Policies and Procedures Manual Amendments to Section III(A), “Introduction;” Section III, “Community Housing Services;” and Section VI(B), “Client Documentation by Subrecipient.” (K.J. Whitley, Community Development Program Manager)
Explanation: On June 21, 2017, the Citizens Advisory Council on Urban Policy approved three key amendments to the current Manual with a recommendation to City Council for approval. These amendments are necessary to continue to adhere to the established regulatory policies as outlined in Title 1 of the Housing and Community Development Act of 1974 as amended. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live
2. A Resolution authorizing the Utilities General Manager to approve Change Order #7 with Williams Brothers Construction Inc., for the North Slope Wastewater Treatment Plant Improvements Project, in the amount of -$28,471.77. (Tony Loete, Utilities General Manager)
Explanation: Change Order #7 consists of eight individual changes to the North Slope Wastewater Treatment Plant Improvements Project and largely revolves around completion of drilled shaft work. Said change order reflects adjustments to meet field conditions encountered during construction or enhancements to the efficiency, functionality, or longevity of the completed project that are summarized in the attached documentation. Change Order #7 decreases the current contract amount of $38,033,557.00 to $38,005,085.23. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funds are budgeted in account #320-1838-433.08-06.
Total Beginning Project Contingency $3,039,960.00
Change Order #1 $156,665.00
Change Order #2 $279,352.00
Change Order #3 $234,850.00
Change Order #4 $27,506.00
Change Order #5
Change Order #6
Change Order #7
$132,569.00
$120,615.00
-$28,471.77
Total Change Orders to Date $923,085.23
Current Contingency Balance $2,116,874.77
IEPA Project Contingency Only $1,112,460.00
Total Change Orders to Date $923,085.23
Current IEPA Contingency Balance $189,374.77
Public Notice/Recording: N/A
Goals Impacted: Upgrade City Infrastructure & Facilities
3. A Resolution authorizing the Fleet Manager to execute a Business Vehicle Lease with Green Chevrolet, for covert police vehicles. (Dave Mallum, Fleet Manager)
Explanation: Fleet Services provides covert vehicles to the Police Department for undercover operations. Once vehicles have been identified, it becomes necessary to reassign the vehicle somewhere else in the fleet to maintain anonymity and officer safety. The current lease with Courtesy Car City has expired, and it notified staff that it does not want to renew due to the program not being cost effective.
The price per month previously was $465. Green Chevrolet provides this service to the Metropolitan Enforcement Group for $500 per month and agrees to enter into a lease to supply two (2) vehicles to the undercover operations of the Police Department at those same terms. Said lease covers the specialized needs of covert operations at a lower cost than the historical cost of purchasing used units. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: $11,160 is budgeted in 448-0867-437.04-15
Public Notice/Recording: N/A
Goals Impacted: Financially Strong City, A Great Place to Live
4. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Centennial Contractors for Project #1270, 2017 Alley Reconstruction, in the amount of $113,550.00. (Scott Hinton, City Engineer)
Explanation: Bids were opened and publicly read on June 27, 2017, for Project #1270 with the following results:
$113,550.00 Centennial Contractors
$123,240.00 Walter D. Laud
$129,304.00 Valley Construction
$138,976.76 Emery Construction
$149,497.57 Quality Construction
Project #1270 includes the alley north of 4th Avenue between 41st and 43rd Avenues. Centennial Contractors submitted the lowest responsible and responsive bid. Additional documentation attached.
5. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Civil Constructors Inc., for Project #1274, 16th Street Viaduct Pier Repairs and 52nd Avenue Bridge Deck Replacement. (Scott Hinton, City Engineer)
6. A Resolution authorizing the Mayor and City Clerk to accept a proposal from the executive search consultant, GovHR USA, Northbrook, Illinois, to begin a search for candidates for the positions of Police Chief and Fire Chief for the City of Moline. (Alison Fleming, Human Resources Manager)
Explanation: Police Chief/Public Safety Director Kim R. Hankins submitted his resignation effective July 14, 2017. The City of Moline has a satisfactory relationship with GovHR USA, having utilized their services for the 2016-2017 City Administrator recruitment and for several past successful recruitments when the same company was called The PAR Group. Additional documentation attached.
Staff Recommendation: Approval
Fiscal Impact: Funding available in the Liability Fund
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live, Financially Strong City
7. An Ordinance amending Chapter 9, “BODY ART CODE,” of the Moline Code of Ordinances, Sec. 9-2102, “BODY ART TECHNICIAN LICENSE REQUIREMENTS,” by repealing subsections (h)(1) and (i) in their entirety and consecutively renumbering the remaining subsections of Sec. 9-2102; amending Sec. 9-2103, “BODY ART ESTABLISHMENT LICENSE REQUIREMENTS,” by repealing subsections (d)(1) and (e) in their entirety and consecutively renumbering the remaining subsections of Sec. 9- 2103; and amending Sec. 9-2104, “EXISTING ESTABLISHMENTS AND TECHNICIANS,” by deleting subsection (b) in its entirety. (Maureen Riggs, City Attorney)
Explanation: The Moline Code of Ordinances currently prohibits a convicted felon from obtaining a body art technician license and a body art establishment license. Per resident request, City staff has reviewed this prohibition and determined that it is unnecessary, but staff would like the criminal background check requirements of Sections 9-2102 and 9-2103 to remain for reference. This ordinance amendment would remove the felony prohibition from Chapter 9 of the Code.
Staff Recommendation: Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: None Identified
8. A Special Ordinance granting a permanent waiver and payment in lieu of construction of sidewalks pursuant to Section 35-2211 of the Moline Code of Ordinances for the property located at 3710 39th Avenue Drive. (Ray Forsythe, Planning & Development Director)
Explanation: Eric Abeln, representing Panda Express, has applied for a permanent waiver and payment of $23,000 in lieu of constructing sidewalks at 3710 39th Avenue Drive. Staff has reviewed and supports a permanent waiver for the 40th Avenue frontage, because the overpass bridge was not designed nor constructed for pedestrians on that side, will never include a sidewalk, and pedestrians cannot safely cross 40th Avenue at this location to access the multi-use trail. However, staff recommends a sidewalk be installed along 39th Avenue Drive to connect to the Tires Plus property. Additionally, the Engineering Department suggests there would be a benefit to extending a sidewalk northward along the private access road (shared driveway) to connect to 7-Eleven. Staff is not aware of any prior sidewalk variances at this location. Any permanent waiver granted and payment to the City would be based on the City Engineer's estimated cost of construction and may vary from the amount listed by the applicant. The staff recommendation is to partially approve the request for permanent waiver and payment for the 40th Avenue frontage. Additional documentation attached.
Staff Recommendation: Partial Approval
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live
9. A Special Ordinance granting a temporary modification to delay installation of a public sidewalk pursuant to Section 35-2211 of the Moline Code of Ordinances for the property located at 3445 19th Avenue. (Ray Forsythe, Planning & Development Director)
Explanation: Jim and Becky Hasselbusch recently constructed a home on a vacant lot at 3445 19th Avenue and have applied for a temporary modification to delay installation of a public sidewalk due to lack of adjoining sidewalks. 19th Avenue is not scheduled for reconstruction in the next five years, has curb and gutter, no ditches or topographic restraints, and sufficient right-of-way for a sidewalk. The nearest existing sidewalk is three lots to the east at the 35th Street intersection with 19th Avenue. Staff found no prior sidewalk variances granted for this area. Additional documentation attached.
Staff Recommendation: Denial
Fiscal Impact: N/A
Public Notice/Recording: N/A
Goals Impacted: A Great Place to Live
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4096
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