City of Colona Public Safety met October 16.
Here is the minutes provided by the Committee:
Meeting called to order 4:00 p.m.
Roll Call:
Present: Alderman Holman, Alderman Shady-Dahl, Chief Swemline, Laura LaMantia
Absent: Alderman Tapscott
Audience: Alderman Feliksiak, Alderman Jones
Public Comments:
Alderman Feliksiak and Alderman Jones advised they were present to discuss their proposal for new outdoor venue ordinance. The committee advised this would be discussed under old business.
Reports/Communications:
September stats were distributed. September stats were as follows:
407 Total Calls for service
Revenue Collected:
Administrative Tow fee: $2,000.00
City ordinance: $625.00
Animal tags and pick up fees: $155.00
Misc. Fees: $25.00
Old Business:
Alderman Jones asked for input on the proposed outdoor venue ordinance. Alderman Holman advised he is against the proposed ordinance. He believes it restricts business. Alderman Shady- Dahl offered that it is difficult to measure what is unreasonable. Alderman Jones and Feliksiak questioned as to whether Grease Monkeys license included outdoor business/activities Alderman’s Holman and Shady-Dahl both advised they believed that it did. The committees’ opinion was for Alderman Jones to make changes to the proposed ordinance as he sees fit and submit it if he chooses.
Chief Swemline discussed the municipal court option and advised he would like to proceed with it. Alderman Holman advised first the ordinances would need to be changed and made uniform and he and the committee were in favor of proceeding.
New Business:
Chief Swemline advised there needs to be a $50.00 hearing fee approved to assess at the time of the hearings to recoup administrative costs for the hearings. The amount is customary in other administrative courts in the area.
Chief Swemline requested to replace an officer position vacated by the retirement of Chief Bogart. Chief met with the police commission which requested the approval of the council to go forward with the hiring process. Alderman Shady-Dahl made a motion Alderman Holman seconded the motion.
Aye- Alderman Holman, Alderman Shady-Dahl
Nay-0
Absent-Alderman Tapscott
Motion Passed. The committee is in favor of hiring a new officer
Chief Swemline also advised of a vacancy for a second Sgt. due to his promotion to Chief. Chief advised there have been two Sgt.’s and now there is one and he would like to see another Sgt. promoted. There is an eligibility list established. Alderman Holman made a motion and Alderman Shady-Dahl seconded.
Aye-Alderman Holman, Alderman Shady-Dahl
Nay-0
Absent- Alderman Tapscott
Motion Passed. The committee is in favor of promoting a Sgt.
Chief Swemline requested to make a purchase out of the DUIO/drug fund for an upgrade to the current records management system. The new upgrade will allow photos, mugshots and evidence photos to remain with the report/case file on the system. The current practice is antiquated and consists of photos and evidence photos being stored separate on a disc and retrieved when needed for court purposes. The cost of the upgrade is approximately $2800.00. The committee was in favor of purchasing the upgrade out of the DUI/drug fund.
Chief Swemline asked to upgrade the scheduling system by adding a web based upgrade to the current system. The new upgrade is called “schedule anywhere” and will allow work schedules to be accessed by cellphones. Day off requests, open shifts etc. can all be filled via phone therefore having a more streamlined scheduling system. There is currently a 25% discount being offered because we currently use the VSS Pro. The monthly charge for this service is $37.50. The cost to the current fiscal budget would be a total of $187.50. There is also a free one month trial being offered.
Alderman Holman made a motion seconded by Alderman Shady-Dahl.
Aye-Alderman Holman, Alderman Shady-Dahl
Nay- 0
Absent- Alderman Tapscott
Motion passed the committee is in favor of this purchase.
Chief Swemline advised state mandated firearm qualifications are due and his plan is to get officers qualified while he is on duty throughout the rest of the month.
Chief advised Community Service Officer Daniels has requested training offered by the Dept. of Agriculture. The dates offered for the training are November 13 or November 20 in Springfield or Des Plaines Illinois. The committee had questions as to what the training covers and what the cost is. Chief Swemline will look further into the details.
Chief Swemline would like to offer part time officers an incentive for working based on the amount of hours they work. He would like to add all of the hours worked and base it on the equivalency of 1 year full time worked. For example the senior part time officer currently has worked for the department for 17 years adding all those hours equals the equivalency of 2.6 years. He would like to propose a raise for part time officers based on this. He would like to have a discussion on this and possibly implement for next budget year.
Chief Swemline advised he has received a request from Kewanee PD to pay a portion of the CellBrite computer system maintenance being utilized by all agencies in Henry County. The system is used in investigations and downloads cell phones for use in cases such as child pornography, sex abuse, stalking, harassment etc. Colona has utilized their system and expertise on a regular basis for cases. They have asked for $500.00 from each agency in Henry County and the States Attorney will pay the remainder.
Alderman Holman made a motion seconded by Alderman Shady-Dahl
Aye-Alderman Shady-Dahl, Alderman Holman
Nay-0
Absent- Alderman Tapscott
Motion passed the committee is in favor of paying the fee of $500.00 suggested out of the equipment budget.
Alderman Holman made a motion to adjourn seconded by Alderman Shady-Dahl.
Meeting Adjourned 5:04 p.m.
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