City of Moline Committee of the Whole met March 6.

By Lhalie Castillo

Mar 9, 2018

Here is the agenda provided by the Committee:

Oaths of Office:

Oath of office for promotional appointment of Brian D. Johnson to the rank of Police Captain effective March 1, 2018.

Oath of office for promotional appointment of Jeremy R. Weeks to the rank of Police Lieutenant effective March 1, 2018.

Oath of office for promotional appointment of Jason J. Smith to the rank of Police Sergeant effective March 1, 2018.

Proclamation:

A Proclamation from the National Association of Women in Construction (NAWIC) to declare March 4-10, 2018, as “Women in Construction (WIC) Week.”

Questions on the Agenda

Agenda Items:

1. Remote Electronic Attendance of Alderman-at-Large Sonia Berg (Maureen Riggs, City Attorney)

2. Midland Davis Corporation Agreement for Recyclables (Rodd Schick, Municipal Services General Manager)

3. Community Development Block Grant Program Policies and Procedures Manual Amendment (K.J. Whitley, Community Development Manager)

4. Property Owners Consent Forms for a Class A Restaurant Liquor License at 4530 River Drive, Moline (Maureen Riggs, City Attorney)

5. Langman Construction Inc. Contract for Project #1284 (Scott Hinton, City Engineer)

6. Needham Excavating Contract for Project #1283 (Scott Hinton, City Engineer)

7. Patriot Pavement Maintenance Contract for Project #1290 (Scott Hinton, City Engineer)

8. Tri City Blacktop Inc. Contract for Project #1291 (Scott Hinton, City Engineer)

9. Other

Public Comment:

Members of the Public are permitted to speak after coming to the podium and stating their names.

Explanation:

1.A Resolution approving the remote electronic attendance of Alderman-at-Large Sonia Berg, at the Committee-of-the-Whole and City Council meetings of March 6, 2018, due to her travel out of town as part of her current employment. (Maureen Riggs, City Attorney)

Explanation: Section 2-2200(e) of the Moline Code of Ordinances provides that any member of the City Council may attend and participate in any open or closed meeting of the City via electronic attendance provided that such attendance is in compliance with the rules set forth within said section and any other applicable laws. Alderman-at-Large Sonia Berg, (“Berg”) will be traveling out of town for purposes of her employment on March 6, 2018. Pursuant to Section 2-2200(e), absence due to employment purposes meets one of the prerequisites under which electronic attendance is allowed. A quorum must also be established and physically present at the meeting site following the roll call for each meeting to allow the electronic attendance to proceed at the meeting. During Berg’s remote electronic attendance, she shall be allowed to participate in the same capacity as those City Council members physically present at the meetings. This item will also appear on the City Council Agenda on March 6, 2018, under “Items Not on Consent.

Staff Recommendation: Approval

Fiscal Impact: n/a

Public Notice/Recording: n/a

Goals Impacted: n/a

2. A Resolution authorizing the Mayor and City Clerk to execute an Agreement for Residential Single-Stream Curbside Recyclable Waste Services with Midland Davis Corporation for the amount of $6,232,152 and authorizing the Municipal Services General Manager to purchase recycling carts by the method that is most advantageous to the City. (Rodd Schick, Municipal Services General Manager)

Explanation: The current Agreement for Curbside Recyclable Waste Services with Midland Davis Corporation will expire March 31, 2018. The terms of said Agreement shall be for 10 years beginning April 1, 2018, and ending March 31, 2028. The Agreement adds glass and aseptic packaging to the City’s current single-stream recycling program and provides every residential property with one (1) ninety-five (95) gallon collection cart. Bids were opened and publicly read on January 10, 2018, with the following results: Midland Davis Corporation, $7,369,752 and Republic Services, $7,520,488. Midland Davis Corporation submitted the lowest responsive and responsible bid.

After reviewing the bid, staff has determined it would be most advantageous to the City to maintain ownership of the recycling carts. After deducting Midland’s cost for purchasing the carts in the amount of $1,137,600, the total amount of their bid is $6,232,152. Municipalities are eligible to apply for the Closed Loop Fund Grant that provides 0% financing specifically for recycling programs. If the City secures the Closed Loop Fund Grant, the cost to purchase carts at 0% financing is $842,000. If the City does not secure the grant and purchases carts through a bank loan at 3.055% financing, the cost is $978,220. Additional documentation attached. This item will also appear on the City Council Agenda on March 6, 2018, under “Items Not on Consent.”

Staff Recommendation: To consider Midland Davis bid.

Fiscal Impact: $477,200 is budgeted in #449-0845-432.04-27,

Other Contractual Service, with remainder available in Sanitation Fund Reserves.

Public Notice/Recording: n/a

Goals Impacted: Financially Strong City; A Great Place to Live

3. A Resolution authorizing the Mayor and City Clerk to adopt the City of Moline Community Development Block Grant Program Policies and Procedures Manual Amendment to Section II(A), “Introduction.” (K.J. Whitley, Community Development Manager)

Explanation: On February 26, 2018, the Citizens Advisory Council on Urban Policy approved one key amendment to the current Manual with a recommendation to City Council for approval. This amendment is necessary to continue to adhere to the established regulatory policies as outlined in Title 1 of the Housing and Community Development Act of 1974 as amended. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: n/a

Public Notice/Recording: n/a

Goals Impacted: A Great Place to Live

4. A Resolution authorizing the Mayor and City Clerk to execute two surrounding property owners consent forms granting the City’s consent for a Class A Restaurant liquor license to be issued for 4530 River Drive, Moline. (Maureen Riggs, City Attorney)

4-3202(a) of the Moline Code of Ordinances, no liquor license of any class, except a special event license, shall be issued unless consents from a majority of the surrounding property owners are obtained.

Explanation: Hollie Bedford wishes to apply for a Class A liquor license for a business to be located at 4530 River Drive, Moline, the former Doug’s Heating & Air Conditioning location. Pursuant to Section 4-3202(a) of the Moline Code of Ordinances, no liquor license of any class, except a special event license, shall be issued unless consents from a majority of the surrounding property owners are obtained. This surrounding area includes property owners within a 150 foot radius from the center of the front of the premises, and, if the property abuts a residentially zoned parcel or parcels, the consent of the majority of the residential property owners within a 500 foot radius from the building for which the license is sought. The total number of surrounding properties is 34; the number of consents required is 18.

The City owns two surrounding properties as shown on the attached map; they are parcel number 08- 2644-A, 4101-4801 River Drive/Ben Butterworth Parkway; and parcel number 08-1558-A, Ben Butterworth Parkway. Additional documentation attached.

Staff Approval: Approval

Fiscal Impact: n/a

Public Notice/Recording: n/a

Goals Impacted: Strong Local Economy

5. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Langman Construction Inc., for Project #1284, 32nd Street Reconstruction, 15th– 18th Avenue. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 13, 2018, for Project #1284, with the following results:

$531,339.50 Langman Construction Inc.

$540,994.26 Law Excavating Inc.

$547,447.25 Walter D. Laud Inc.

$579,040.25 Brandt Construction Co.

$584,592.00 Valley Construction Co.

$595,140.00 Miller Trucking & Excavating

$608,182.80 McCarthy Improvement Co.

$659,359.05 Fischer Excavating Inc.

Langman Construction Inc., submitted the lowest responsible and responsive bid. The budgeted $35,000 WPC funds include $25,000 for lining the sanitary sewer. The lining work is not included in this contract, but will be included in the annual lining contract. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

Account; Budgeted; As-Bid:

Utility Tax 330,000.00 274,375.50 510-9965-438.08-10

Water 180,000.00 171,239.00 310-1716-434.08-45

WPC 35,000.00 9,400.00 320-1840-433.08-30

Storm 85,000.00 76,325.00 330-1971-433.08-35

$630,000.00 $531,339.50

Public Notice/Recording: n/a

Goals Impacted: Upgrade City Infrastructure & Facilities

6. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Needham Excavating for Project #1283, 11th Street Reconstruction, 19th– 23rd Avenue. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 13, 2018, for Project #1283, with the following results:

$1,342,683.20 Needham Excavating

$1,374,612.65 Langman Construction Inc.

$1,396,836.80 Centennial Contractors

$1,482,941.50 Valley Construction Co.

$1,604,247.25 McCarthy Improvement Co.

$1,604,621.85 Brandt Construction Co.

$1,618,230.25 Fischer Excavating Inc.

Needham Excavating submitted the lowest responsible and responsive bid. Project #1283 is a two-year project. Funds will be budgeted in the 2019 Infrastructure Improvement Plan for work to be completed in 2019. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

Account; Budgeted; As-Bid:

Utility Tax 260,000.00 628,942.10 510-9965-438.08-10

Water 150,000.00 267,604.70 310-1716-434.08-45

WPC 190,000.00 321,411.65 320-1840-433.08-30

Storm 75,000.00 124,724.75 330-1971-433.08-35

$675,000.00 $1,342,683.20

Public Notice/Recording: n/a

Goals Impacted: Upgrade City Infrastructure & Facilities

7. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Patriot Pavement Maintenance for Project #1290, 2018 Joint and Crack Sealing Program. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 13, 2018, for Project #1290, with the following results:

$68,550.00 Patriot Pavement Maintenance

$70,900.00 Denler Inc.

$96,000.00 Centennial Contractors

Patriot Pavement Maintenance submitted the lowest responsible and responsive bid. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

Account; Budgeted; As-Bid:

CIF 75,000.00 68,550.00 510-9957-438.04-25

Water 310-1716-434.08-45

WPC 320-1840-433.08-30

Storm 330-1971-433.08-35

$75,000.00 $68,550.00

Public Notice/Recording: n/a

Goals Impacted: Upgrade City Infrastructure & Facilities

8. A Resolution authorizing the Mayor and City Clerk to execute a Contract with Tri City Blacktop Inc., for Project #1291, 2018 Sealcoat Program. (Scott Hinton, City Engineer)

Explanation: Bids were opened and publicly read on February 20, 2018, for Project #1291, with the following results:

$103,350.00 Tri City Blacktop Inc.

$114,167.50 Brandt Construction Co.

Tri City Blacktop Inc., submitted the lowest responsible and responsive bid. Additional documentation attached.

Staff Recommendation: Approval

Fiscal Impact: Funds are budgeted as detailed below:

Account; Budgeted; As-Bid:

CIF 100,000.00 103,350.00 510-9957-438.04-25

Water 310-1716-434.08-45

WPC 320-1840-433.08-30

Storm 330-1971-433.08-35

$100,000.00 $103,350.00