City of Moline Committee of the Whole met February 27.
Here is the minutes provided by the Committee:
Present: Mayor Stephanie Acri (Chair)
Alderman Quentin Rodriguez (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Lori Turner (Ward 5)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large) ~ Joined the meeting at 6:10 p.m. ~
Absent: Alderman Kevin Schoonmaker (Ward 6)
Staff: Doug Maxeiner, City Administrator
Maureen Riggs, City Attorney
Janine Hollembaek Parr, City Clerk
Amy Saunders, Deputy City Clerk
Ray Forsythe, Planning & Development Director
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
John Hitchcock, Chief of Police
Jeff Snyder, Fire Chief
Jeff Anderson, City Planner
J.D. Schulte, Public Works Director
Tony Loete, Utilities General Manager
Shawn Christ, Land Development Manager
Bob Bohannon, Laboratory Chemist
Joyce Gay, City Nurse
Arnold McCollom, WPC Operations Technician
Rodd Schick, Municipal Services General Manager
Dave Mallum, Fleet Manager
Others: Gary Koeller, Library Board President
Regina Nelson, Library Board Secretary
Marty Davis, Midland Davis Corporation
Ron Miller, Resident
Members of the Boy Scouts
Gerold Shelton, The Dispatch
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Presentation:
Council Goal Update – Avenue of the Cities. Jeff Anderson, City Planner, presented an update on the Council goal concerning the Avenue of the Cities redevelopment. Projects that have been completed since the last update are: Phase II streetscaping from 34th Street to 41st Street; the Mongolian Grille demolition, which is now the Extreme Clean Car Wash development; building demolition at 3637 Avenue of the Cities; and Phase I of Dolan Commons. The ITEP application was submitted to IDOT in the last couple of months. The multi-use trail would connect the Avenue of the Cities with the Downtown and Riverfront areas. Upcoming activities include: the Avenue of the Cities corridor plan process; responding to and processing development interest for a new Starbucks on the Avenue of the Cities; a potential façade improvement program participant in the 2800 block of Avenue of the Cities; and the Moline High School Performing Arts Center in January 2019. Retail Strategies conducted a recent market visit to refocus the strategy on Avenue of the Cities opportunities. The Planning and Development Department will establish an economic development policy to support Avenue of the Cities development. The Department also plans to assist with the development of a business association for Avenue of the Cities.
Council Goal Update – Red Water Solution. Tony Loete, Utilities General Manager, presented an update on staff’s efforts to resolve red water issues around the City. He explained the causes of the red water and shared that it is a common issue across the United States. The City’s Water Department has partnered with a microbiologist from Wisconsin, who determined that the City’s bio stability is good and has improved in the last few years. Mr. Loete also shared that some of the red water issues in the City have been resolved and communicated the microbiologist’s recommendations for resolving the remaining red water issues. The City’s ultimate goal is to stabilize finished drinking water, while maintaining the safety of the water, without the necessity of costly pipe replacements. Staff will continue to work on this Council goal.
Questions on the Agenda:
Agenda Items:
1. A Resolution authorizing the Mayor and City Clerk to execute an Agreement with CDM Smith Inc., in the amount of $79,815, for professional engineering services associated with analysis of the drinking water treatment operations in order to optimize finished water chemistry for corrosion control. Tony Loete, Utilities General Manager, explained that staff has taken a comprehensive look at the discoloration problem in an attempt to determine whether the problem can be solved using a treatment solution rather than rehabbing or replacing the associated cast iron water mains. Staff’s review included a detailed study of the treatment process and finished water from a biological perspective. The process and finished water was also considered from a chemical stability standpoint.
Staff has determined that partnering with CDM Smith Inc., to perform a detailed study of the treatment process is necessary in order to identify process enhancements required to achieve optimal finished water quality stability parameters. A motion was made by Alderman Parker to approve. Seconded by Alderman Waldron. Motion passed unanimously.
2. An Ordinance amending the Zoning and Land Development Code of the City of Moline, Illinois, by enacting thereto an amendment of the Zoning Map, incorporated therein as Section 35-3103 (City of Moline; 3760 41st Street). Shawn Christ, Land Development Manager, shared that Andrew Werner Paulsen submitted a rezoning application for property located at 3760 41st Street from R-4 One-to-Six-Family Dwelling District to B-3 Community Business District. The Plan Commission, after public hearing on February 7, 2018, voted to recommend approval to City Council. A motion was made by Alderman Waldron to approve. Seconded by Alderman Berg. Alderman Parker made a motion to refer this item back to staff and the Plan Commission to consider the property as a PUD zoning and also to waive the $650 of the $1,000 PUD fee. Seconded by Alderman Wendt. Alderman Parker made an amendment to his referral motion to have the cost be no more than what was already paid. City Attorney Maureen Riggs mentioned that the Council does not have the power to waive fees; the Council only has the power to change fees by ordinance. Alderman Parker then referred the fee matter to Doug Maxeiner. The amendment was seconded by Alderman Wendt. The amendment carried with Aldermen Potter and Turner voting nay. The referral motion with amendment passed unanimously.
3. A Resolution authorizing the Mayor and City Clerk to execute an Agreement for Residential Single- Stream Curbside Recyclable Waste Services with Midland Davis Corporation for the amount of $6,233,152 and authorizing the Municipal Services General Manager to purchase recycling carts by the method that is most advantageous to the City. Rodd Schick, Municipal Services General Manager, indicated that the current Agreement for Curbside Recyclable Waste Services with Midland Davis Corporation will expire March 31, 2018. The terms of said Agreement shall be for 10 years beginning April 1, 2018, and ending March 31, 2028. The Agreement adds glass and aseptic packaging to the City’s current single-stream recycling program and provides every residential property with one (1) ninety-five (95) gallon collection cart. Bids were opened and publicly read on January 10, 2018, with the following results: Midland Davis Corporation, $7,369,752 and Republic Services, $7,520,488. Midland Davis Corporation submitted the lowest responsive and responsible bid.
After reviewing the bid, staff has determined it would be most advantageous to the City to maintain ownership of the recycling carts. After deducting Midland’s cost for purchasing the carts in the amount of $1,136,600, the total amount of their bid is $6,233,152. Municipalities are eligible to apply for the Closed Loop Fund Grant that provides 0% financing specifically for recycling programs. If the City secures the Closed Loop Fund Grant the cost to purchase carts at 0% financing is $842,000. If the City does not secure the grant and purchases carts through a bank loan at 3.055% financing, the cost is $978,220. A motion was made by Alderman Turner to pull the Midland Davis contract from the table. Seconded by Alderman Waldron. Motion passed unanimously.
Mr. Schick presented a 10-year budget for Midland Davis to handle this service. Mr. Schick also presented a proposed Business Plan for handling this service internally for the next 10 years. At the end of the Business Plan presentation, Mr. Schick handed out a recently revised 10-year budget based on the proposed Business Plan. See attachment.
City Administrator Doug Maxeiner indicated that staff is requesting Committee direction on three different items this evening concerning this matter: (1) scope of service (i.e., include glass, aseptic packaging, larger garbage carts, etc.); (2) would the Committee prefer that the City purchase and own the garbage carts; and (3) would the Committee like the service to be handled by Midland Davis or in-house. Mr. Schick and Marty Davis, from Midland Davis, fielded questions from the Committee.
Alderman Potter made a motion to include glass and aseptic packaging in the new program. Seconded by Alderman Turner. Motion carried with Alderman Rodriguez voting nay.
Alderman Wendt made a motion to have the City purchase and own the garbage carts via closed loop funding. Seconded by Alderman Potter. Motion passed unanimously.
Alderman Wendt made a motion to set aside the in-house option and for the Committee to revisit this item and consider the contract with Midland Davis next week. Seconded by Alderman Berg. Alderman Turner made a motion to consider using Midland Davis moving forward. Alderman Turner’s motion died for lack of second. Alderman Wendt’s motion carried with Aldermen Rodriguez and Waldron voting nay.
4. A Resolution authorizing the Mayor and City Clerk to execute an Agreement between the City of Moline and RATIO Architects Inc., for Planning Services regarding the Avenue of the Cities Corridor Plan. Jeff Anderson, City Planner, shared that the Avenue of the Cities Corridor Plan will emphasize multimodal functionality, economic viability, ADA accessibility, urban design, and integration with the community’s existing transportation system and neighborhood framework throughout the Avenue of the Cities/23rd Avenue corridor running from Moline’s border with Rock Island to Moline’s border with East Moline. The cost is estimated to be $100,000. The City of Moline will be responsible for $20,000 of that cost which was included in the 2018 budget. A motion was made by Alderman Potter to approve. Seconded by Alderman Turner. Motion passed unanimously.
5. Other – Concerning Item #3 Above. Alderman Wendt moved to direct staff to come back to the Committee next week with an estimation on rates that are going to coincide with the new recyclables contract for the refuse and garbage site for the life of the contract. Seconded by Alderman Parker. Motion passed unanimously.
6. Other – Concerning Item #3 Above. Alderman Waldron made a motion to include a mechanism in the recyclables contract that Midland Davis determine the size of the garbage carts distributed to residents. Seconded by Alderman Parker. Alderman Wendt made a motion to table Alderman Waldron’s motion. Seconded by Alderman Parker. Motion to table carried with Aldermen Rodriguez and Waldron voting nay.
Public Comment:
There was no public comment.
The meeting adjourned at 8:04 p.m.
http://www.moline.il.us/ArchiveCenter/ViewFile/Item/4614
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